DOH21-022_Addendum 2. QAs.pdf

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Addendum #2

ITB DOH21-022

Specialized License Paper

DATE: March 28, 2022

TO: Prospective Vendors

FROM: Sonja German-Jones, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum #2

The purpose of this addendum is to modify Section 2.5 Timeline, Attachment A section 6.1.3.2, and to answer questions received in accordance with section 2.7, Questions, of the Invitation to Bid. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

The following modifications are made to Section 2.5, Timeline and Attachment A section 6.1.3.2:

Modifications:

A. The following modifications are made to Section 2.5, Timeline.

2.5 Timeline

EVENT DUE DATE LOCATION

ITB Advertised / Released

February 28, Posted to the Vendor Bid System at:

http://vbs.dms.state.fl.us/vbs/main_menu

Questions Submitted in

Writing

Must be received

PRIOR TO:

March 9, 2022

@ 4:30 PM

March 22, 2022 @

3:00pm E.S.T.

Submit to: Florida Department of Health Central Purchasing Office

Attention: Sonja German Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749 E-mail: brittany.miller@flhealth.gov Sonja.german@flhealth.gov http://vbs.dms.state.fl.us/vbs/main_menu mailto:brittany.miller@flhealth.gov mailto:Sonja.german@flhealth

Answers to Questions

(Anticipated Date)

March 15, March 24, March 28, Posted to Vendor Bid System at:

http://vbs.dms.state.fl.us/vbs/main_menu

Sealed Bids Due and Opened

Must be received

PRIOR to:

March 29, March 30, April 5 April 7, 2022

@ 2:30 PM

EST

PUBLIC OPENING

Submit to: Florida Department of Health

Central Purchasing Office Attention: Sonja German Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749

Anticipated Posting of Intent to Award

April 4 April 11, 2022

Posted to the Vendor Bid System at:

B. The following modification is made to Attachment A, section 6.1.3.2, Task List, of the ITB:

6.1.3.2 The specialized license paper must be distributed to the delivery location no later than four 16 weeks after the receipt of the purchase order.

C. Responses to Questions received pursuant to section 2.7, Questions: Please see the Department’s response to questions received by the due date outlined in section 2.5. Timeline, of the ITB, below:

# Question Answer

1.

6.1.3 Deliver the Specialized License

Paper for Category I and II as follows: 6.1.3.1 Deliver the following quantities of specialized license paper as requested by the Department: 50,000 to 100,000 sheets for active licensees;

3,000-10,000 sheets for inactive licensees, and 3,000 sheets of test paper. Question: In the best interest of the STATE it would be beneficial to have a more defined quantity to estimate. If you request 50,000 to 100,000 a supplier is going to estimate a per M based on the 50,000 qty for this section since the supplier does not know what quantity will be ordered. The per M for a 50,000 will be much higher than a per M for a 100,000 qty. Recommendation would be to quote in increments: 50,000, 60,000, 70,000, 80,000, 90,000, 100,000. This will provide a better cost structure for the

STATE.

No changes will be made to the price page.

2.

6.1.3.2 The specialized license paper

must be distributed to the delivery location no later than four weeks after the receipt of the purchase order. Question:

Due to the volatility of the market, paper is not readily attainable to meet this schedule. Recommendation is 16 weeks for delivery once a PO is approved and provided to the supplier. The STATE and the supplier would need to coordinate the schedules for ordering, paper delivery and production to ensure continuous replenishment and prevent the STATE from running out of material. Current material delivery is 3-4 months with a 2- 3 production cycle time

See Addendum 2.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.