Issued Amendment A001 DoDCC RFP DoDCC-2024-R-0001 Health Suite Featuring Optometry Plus Office Based Health Care and Retail The Pentagon.pdf

Room 5B-843, The Pentagon Phone: 703.695.2295 Washington, DC 20301 Fax: 703.693.9286

DEPARTMENT OF DEFENSE CONCESSIONS COMMITTEE

November 8, 2024

Company Name Attn:

Address City, State Zip Code

Subject: Amendment A001 - Request for Proposals (RFP) #DoDCC-2024-R-0001 –

Health Suite Featuring Optometry Plus Office Based Health Care & Retail, The Pentagon, Arlington, VA

Dear :

Enclosed please find Amendment A001 to the subject RFP.

Please follow the directions in Block 6 of the Amendment for acknowledgement of receipt of this amendment.

If further information or clarification is required, please contact the undersigned at

(571) 289-9759 or by email at shelley.a.driver.naf@mail.mil.

Sincerely, Shelley A. Driver Contract Specialist mailto:shelley.a.driver.naf@mail.mil

AMENDMENT OF REQUEST FOR PROPOSALS / MODIFICATION OF CONTRACT

SS/336 (Rev. 02/00) Page 1 of 2 page(s)

1) Amendment / Modification 2) Effective Date of Amendment / Modification

A001 November 8, 2024

8) Contractor / Offeror is required to return two signed copies to the issuing office.

Contractor / Offeror is not required to sign this document.

9) Print/type Contractor / Offeror name and title

10) Print/type DoDCC Contracting Officer

11) Signature of contractor / offeror official | Date

12) Signature of Contracting Officer | Date

3) Issued by:

Department of Defense Concessions Committee (DoDCC) Room 5B843, The Pentagon Washington, DC 20301 Attn: Shelley Driver Phone: (571) 289-9759

4) Offeror / Contractor Name and Address:

5) Amendment of Request for Proposals

Number: DoDCC-2024-R-0001 Dated: September 27, 2024 Health Suite Featuring Optometry Plus Office Based Health Care and Retail, The Pentagon, Arlington, VA

6) This block applies only to amendments of Requests for Proposals:

The hour and date specified for receipt of proposals is extended until The above numbered Request for Proposals is amended as sent forth in block 7. Offerors must acknowledge receipt of this amendment prior to the hour and date specified, or as amended, by one of the following methods:

a. By signing and returning 2 of copies of this amendment:

b. By acknowledging receipt of this amendment on each copy of the proposal submitted; or,

c. By separate letter which includes a reference to the Request for Proposals and amendment numbers.

7) Description of Amendment/Modification

The Request for Proposals referenced above is hereby amended as follows:

a. Responses to the questions submitted are attached and are hereby incorporated as Attachment (1) to this Amendment, Q&A, dated November 8, 2024.

b. Amend Section A.1.b., page 3 of 55, of the RFP to delete the reference to CAD drawings being provided. The DoDCC will only provide .PDF drawings as Attachment (1) to the RFP, and they are available upon request by offerors.

c. Amend Section A.1.c., page 3 of 55, of the RFP to delete, in its entirety and replace with the following: “Offerors must provide conceptual drawings in as much detail as possible.”

d. Amend Section A.1.d., page 3 of 55, of the RFP to state that the anticipated opening date will depend on the level of construction proposed by the successful offeror (Licensee). The DoDCC’s goal is to award the License Agreement in March 2025. However, this date is subject to change.

e. Amend Section J.1., page 44 of 55, of the RFP to delete that CAD drawings are provided as part of

Attachment (1) to the RFP.

AMENDMENT OF REQUEST FOR PROPOSALS / MODIFICATION OF CONTRACT

SS/336 (Rev. 02/00) Page 2 of 2 page(s)

1) Amendment / Modification Effective Date of Amendment / Modification 2) Contract Number

A001 November 8, 2024 DoDCC-2024-R-0001

f. Amend Section L., “Instructions to Offerors (RFP only)”, “(5), “Concept/Artist Rendition/Layout”, page 49 of 55, of the RFP to delete the requirement for offerors to submit A&E drawings if construction is being proposed for any or all of the concepts and replace with the following:

“Offerors shall provide detailed information/schematic drawings to depict the proposed layout/utilization of the space for the proposed operations.”.

g. Except as provided herein, all other terms and conditions remain unchanged and in full force and effect.

Questions Received in Response to RFP #DoDCC-2024-R-0001 –Health Suite Featuring Optometry Plus Office Based Health Care and Retail, The

Pentagon dated November 8, 2024 – Amendment A001

The following questions and answers are incorporated in the RFP as set forth at length.

Q. Why did the previous optometrist leave the practice?

A. The optometrist retired.

Q. How much rent and at what percentage was the previous optometrist paying?

A. The DoDCC does not provide offerors with this information. Please refer to Section B.2., page 8 of 55 of the RFP. The successful offeror (Licensee) shall not be required to pay rent. In lieu of rent, the firm selected to operate the License Agreement shall be expected to remit each month to the DoDCC a percentage of sales in the form of a commission payment.

Q. What was the annual gross sales for this practice over the last 5 years?

A. The DoDCC does not provide offerors with this information. Detailed revenue information for the previous optometrist’s operation is considered proprietary. Please refer to Section A.1.h., page 4 of 55, of the RFP.

Q. Is it expected that the offeror will offer the required additional office based health care services under a subcontractor type relationship?

A. Yes. The DoDCC intends to award the License Agreement to one (1) firm to manage and operate a health suite featuring optometry plus at least one (1) office based health care concept and retail. Please refer to Section A.1.a., page 3 of 55, of the RFP.

Q. Please clarify how the commission proposal should be offered? For example, what type of revenue share is the DoDCC expecting regarding services and retail?

A. Please refer to Section M.c., “Evaluation and Award, Commission”, page 54 of 55 of the RFP. Commission proposals will be evaluated as a factor to determine acceptability and will be rated accordingly. Commission offers should be sufficiently detailed, as necessary, to prevent ambiguity or misinterpretation. The DoDCC may negotiate the proposed fee based on the needs of the Government, but offerors should propose its best commission proposal as part of its submission, as the award will be based on the best value to the DoDCC as stated in Section M.a., “Evaluation and Award”, page 53 of 55, of the RFP.

Q. Section A.1.d., page 3 of 55 of the RFP, states an anticipated opening date of March 2025. Is this date an important part of the proposal submission (e.g., is meeting this timeline award focused?)

A. Please see Section 7.d. of Amendment A001 to which this document is incorporated that amends the language in Section A.1.d., page 3 of 55, of the RFP to state that the DoDCC’s goal is to award the License Agreement in March 2025. The DoDCC anticipates an opening date no later than August 2025. However, this date is subject to change, dependent upon the level of construction to the space proposed by the successful offeror (Licensee).

Q. How will our proposed staff be vetted for access to work in the Pentagon?

A. Please refer to Section C. 6.b., “Passes”, pages 18 – 19 of 55, of the RFP. Badging is coordinated through the DoDCC’s office. There is typically no cost for the background checks required for employees to be cleared and badged for working in the Pentagon.

Q. What level of construction and documentation is required to be submitted as part of the proposal?

A. Please refer to Section L.(5), “Concept/Artist Rendition/Layout”, page 49 of 55, of the RFP as amended in Item 7.f. of Amendment A001 to which this document is incorporated. For proposal submission, offerors shall provide detailed information/schematic drawings to depict, in as much detail as possible, the proposed layout/utilization of space for the proposed operations.

Q. What is the method of transportation for employees to use for coming in to work in the Pentagon?

A. Please refer to Section 6.e., “Parking Permits”, page 19 of 55, of the RFP. Parking permits will be provided if they are available. As such, employees will need to use other modes of transportation such as rail, metro, carpool, etc., as a means of getting to work.

Q. What building code requirements are utilized for any construction proposed?

A. Please refer to Section C.3.p., pages 14 – 15 of 55, of the RFP. The Licensee must comply with the WHS Building Code, the WHS Building Code Adoption Memo, the WHS Fire Regulations Adoption Memo, the WHS Fire Regulations and the WHSBC Proposed Code Changes provided as Attachments 5, 6, 7, 8 and 9 of the RFP.

Q. Are we responsible for maintenance of the HVAC system or fire suppression/sprinkler system?

A. No. Please refer to Section C.3.t.(4), page 15 of 55, of the RFP. The building maintains both the HVAC and fire suppression/sprinkler systems.