DoD Quick Guide for Determining SCR Eligibility.pdf

Why is my contract not showing in SAM SCR?

Chances are you do not need to report if your contract is not available in SCR!

Recent legislation has limited the number of DoD contracts affected by the manpower reporting requirement.

This may be the reason why some previously reported contracts are no longer eligible for FY20 reporting.

Check Reporting Criteria Find out if the new reporting requirements applies to your contract by verifying your contract falls into all the criteria below:

1. Period of performance indicates that performance occurred during FY20,

2. The product service code (PSC) reported is in one of the identified category management areas (check the PSC list below as this is most likely reason your contract is not in SAM),

3. Obligations or deobligations were in excess of $3M reported during FY20.

To verify your award’s eligibility for reporting in SCR, check your Contract Action Report (CAR) from FPDS:

1. Verify data elements in the CAR are correct and do not contain errors that may have prevented the award data to flow from FPDS to SAM.

2. The Business Rules for FPDS sourced data to SAM is located in the DoD Procurement Toolbox under a document called “FY20 SCR Rules.

Quick Steps for Eligibility Below are quick steps to help determine eligibility, but refer to the official criteria to verify:

1. Does the PSC code begin with a number? If yes, not eligible regardless of dollar value.

2. Is PSC code in a category on the table below? If no, not eligible regardless of dollar value.

3. Are awards/orders in excess of $3M? If no, not eligible regardless of PSC.

4. Is award an IDV? If yes, not eligible regardless of dollar value and PSC, only orders are eligible.

I Found an Error If you find an award/order should have an SCR after validating the PIID, total contract value, and PSC code on your CAR, please reach out to your Contracting Officer who can submit an FSD ticket.

Extended Reporting Period The reporting period has been extended to Jan 31, 2021 for submission and correction of reports. Please view the DoD Memo dated October 16, 2020 for more information.

More Detailed Reporting Criteria Contractors are required to submit a SCR when the following contract type and funded contract criteria apply:

Contract Type:

• Contract Awards, no IDVs. When reporting on task orders issued under an indefinite-delivery contract or agreement, reports are completed at the order level. No reports are collected at the contract or agreement level.

• Contract Awards include purchase orders, delivery/task orders, BPA calls, and definitive contracts.

Funded Contract Criteria:

• Contracts with a base effective date between 10/01/2008 and 9/30/2020, and;

• Service Contracts with any PSC that starts with a letter AND belongs to any of the following Categories Management categories provided in the chart below.

• Excluded from reporting: Facilities & Construction, Office Management, Travel & Lodging, Medical, Security Animals & Related Services, and Transportation of Things?

• Require contractors to report data in SAM on an annual basis when they are awarded a DoD contract or task order that is valued in excess of $3 million in obligations or deobligations. Includes FY09 to FY20 awards.

• Excludes awards in a ‘closed’ status, indicating closeout has occurred.

Category Management Categories or Subcategories 1 Information Technology 2 Professional Services

3.3 Security Services

5 Industrial Products and Services

7.1 Package Delivery & Packaging

7.2 Logistics Support Services

7.5 Motor Vehicles

7.6 Transportation Equipment

9 Human Capital 18 Equipment Related Services 19 Electronic and Communications