DoD Bus carrier Approval DTMO Notice for Posting.docx

DoD BUS CARRIER APPROVAL

BY THE DEFENSE TRAVEL MANAGEMENT OFFICE (DTMO) SPECIAL NOTICE

THIS SPECIAL NOTICE IS NOT A SOLICITATION/REQUEST FOR PROPOSALS.

PROPOSALS WILL NOT BE ACCEPTED.

This notice is to inform industry of the REQUIRED Department of Defense (DoD) bus carrier approval by DTMO associated with the upcoming Joint Base San Antonio Bus Services need as described below.

NATURE AND SCOPE OF UPCOMING JBSA ACQUISITION: The 502d Contracting Squadron (502 CONS) located at Joint Base San Antonio – Randolph expects to post a solicitation on or about January 2026 to obtain bus and van services in support of student/shuttle/mass transportation/contingency transportation needs for the JBSA Lackland (LAK) and Fort Sam Houston (FSH), TX area footprint which includes Medina Annex, Camp Bullis and surrounding areas.

The potential scope of the requirement will require the contractor to provide all non-personal services as well as all vehicles in sufficient numbers, to accomplish the work described in the Performance Work Statement (PWS) excerpt provided here. The scope includes undisrupted bus service based on the Government’s weekly schedule and add-on/change requirements at JBSA-LAK and JBSA-FSH as detailed in the PWS that will be provided with the solicitation when posted.

The Bus and Van service is based on customer requirements and total workload can fluctuate +/- 20% from the Government estimated overall cost over the life of the contract. The contractor will be expected to provide efficient 44 passenger (school bus type) buses and 15 passenger vans with digital marques with lettering that is a minimum of 2 ½” in height and provide at least 18 characters in accordance with PWS.

All vehicles shall be equipped with GPS devices application with monitoring services to include access by both the Government, bus operating data (non-maintenance) and customer via free App access 24/7, which shall be compatible with (Android & IOS) 24/7 with industry standard refresh rate as described in the PWS.

Operators shall be licensed in Texas with a minimum Class B commercial driver’s license (CDL) with a passenger (P) endorsement for bus operators. The contractor shall dispatch and operate vehicles within the local area (NTE) 150 one-way miles from the dispatched location.

The contractor shall operate twenty-four (24) hours a day, seven (7) days a week, and be at dispatch location no later than (NLT) 30 minutes prior to the first scheduled run of every day and departing no earlier than the completion of the last run of the day. At the government’s discretion, vehicles may be directed to remain with the passengers until they are ready to return if it is more advantageous than making a second trip to pick them up. The contractor is expected to utilize the shortest routes possible during all trips unless a deviation must be made due to traffic/road closures at which point the contractor shall document the reason on the completed Weekly Trip Schedule (WTS) for review by the Contracting Officer Representative (COR). At the Government’s discretion, vehicles may be directed to remain with the passengers until they are ready to return if it is more advantageous than making a second trip to pick them up. The contractor will ensure cleanliness of buses and government facilities.

APPROVED DOD BUS CARRIER DETAILS

The Department of Defense (DoD) Bus, Van & Limo Carriers, Defense Travel Management Office (DTMO) sets forth the DoD Bus Carrier Approval requirements for carriers performing transportation services on DoD Installations. As a result of the Approved DoD Bus Carrier requirement, when 502 CONS issues the solicitation for JBSA Bus Services, potential offerors/Prime contractors whether they are single or Joint venture/Teaming Arrangement, and any Subcontractors will be required to be Approved DoD Bus Carrier(s) at the time of proposal submission in order to be eligible for award.

Potential Offerors (Prime Contractors, whether they are single or Joint venture/Teaming Arrangement and Subcontractors) are highly encouraged to contact the DTMO early enough to inquire about the process and timeline(s) for the DoD Bus Carrier Approval using the following link: www.defensetravel.dod.mil .

To reiterate, in order for offerors to be considered for award, whether Prime Contractors Joint venture/Teaming Arrangement, and any Subcontractors must be an Approved DoD Bus Carrier(s) by the Defense Travel Management Office (DTMO) office at the time of proposal submission in accordance with the Defense Travel Management Office (DTMO) guide. See DoD Bus Agreement five (5) on link below outlining the requirements a carrier must meet in order to participate in the DoD Bus Program. https://www.defensetravel.dod.mil/Docs/DoD_Bus_Program_Agreement_5.pdf . The DoD Bus Carrier Approval process is not controlled by JBSA or 502 CONS and therefore this office is unable to answer any questions regarding the DoD Bus Carrier Approval process.

Additionally, potential offerors are also encouraged to access the TXDOT requirements: https://www.txdmv.gov/motor-carriers and the Federal Motor Carrier Safety Commercial Motor Vehicle (CMV) Operation and safety for certifications that may be required. https://www.fmcsa.dot.gov.

All operators shall be licensed in Texas and all bus operators must have a minimum Class B Commercial Driver’s License (CDL) with the appropriate passenger (P) endorsements and be able to pass a basic background check which is conducted to obtain their base pass. https://www.dps.texas.gov/DriverLicense/CommercialLicense.htm This special notice is NOT a REQUEST FOR PROPOSAL. It is for information purposes only to inform the market of the DTMO requirement prior to issuance of a Solicitation/Request for Proposal.

This Notice does not constitute a commitment by the United States Government to contract for any supply or service. The 502d CONS will not entertain solicitation-related questions or accept proposals as we are not soliciting at this time.

Point(s) of contact for this action:

Contract Specialist – Andrew Hernandez: andrew.hernandez.24@us.af.mil Contract Specialist – Ericka McGlone: ericka.mcglone@us.af.mil Contracting Officer – Barbara A. Jewett: barbara.jewett.1@us.af.mil Contracting Office Address:

502 CONS/JKCA

395 B Street West STE 2 JBSA Randolph TX 78150-4545