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CMAR PPWTP Improvements

REQUEST FOR QUALIFICATIONS

CITY OF GLENDALE

PYRAMID PEAK WATER TREATMENT PLANT

IMPROVEMENTS

CONSTRUCTION MANAGER AT RISK SERVICES

PROJECT NUMBER

252602 (Bid No.: 42700019)

City of Glendale Engineering Department

September 2026

TABLE OF CONTENTS

Page #

REQUEST FOR QUALIFICATION

INTRODUCTION…………………………….……………………………………………………... 3

SECTION I - PROJECT DESCRIPTION...…….…………………………………………………. 3

SECTION II - SCOPE OF WORK……………...………………………………………………… 3

SECTION III - PRE-SUBMITTAL CONFERENCE…...……………………………………………... 5

SECTION IV - STATEMENT OF QUALIFICATIONS SELECTION CRITERIA...…...………………… 5

SECTION V - SUBMITTAL REQUIREMENTS………………………….………………………… 8

SECTION VI - SELECTION PROCESS AND SCHEDULE…………………………………………... 9

SECTION VII - GENERAL INFORMATION…………………………………………………………… 9

SECTION VIII - PROTEST OF SOLICITATIONS AND CONTRACT AWARDS.………………………. 10

REQUEST FOR QUALIFICATIONS

CITY OF GLENDALE

Pyramid Peak Water Treatment Plant Improvements

Construction Manager At Risk Services

Project No. 252602 (Bid No. 42700019)

INTRODUCTION

The City of Glendale (City) is seeking a qualified construction manager/general contractor to provide design phase assistance and construction services as the Construction Manager at Risk (CMAR) for improvements to the City’s Pyramid Peak Water Treatment Plant (PPWTP) treatment processes, and critical treatment plant components and facilities. The PPWTP is located at 28101 N. 63rd Avenue, Phoenix, AZ. The current budget for this project is approximately $15M, which includes the cost for the design, construction, and all other associated costs. This project may be completed in phases with multiple guaranteed maximum price (GMP) contracts.

All qualified firms interested in providing the required services are invited to submit their qualifications to this Request of Qualifications (RFQ). All submittals must comply with the requirements specified in this RFQ.

SECTION I – PROJECT DESCRIPTION

The PPWTP is a conventional water treatment facility that treats Central Arizona Project (CAP) water and has a current reliable capacity of 54 million gallons per day (mgd). The plant is a City of Glendale facility, located in the City of Phoenix and under their jurisdiction, with the City of Peoria (Peoria) as a forty-four (44) percent partner.

The PPWTP was originally commissioned in 1986, with a rated capacity of 10-mgd. Since then, the plant has undergone three major expansions, the first in 1996, the second in 2007, and the third in 2023, which increased the reliable capacity from 39-mgd to 54-mgd. The additional 15-mgd expansion was part of Peoria’s CAP allocation and exclusively serves the City of Peoria.

The 2023 expansion was the last major capital project that included major improvements on critical plant systems to provide higher levels of resiliency and redundancy. Some of the improvements included a 15-mgd capacity expansion and treatment train, filter media replacement, chlorine dioxide installation, and extensive improvements to electrical and disinfection systems, the control room, and various other plant improvements.

The City also completed an Integrated Water Master Plan (IWMP) in 2022, to help normalize future plant improvement expenditures, as well as minimize the long construction phases required for catch-up rehabilitation efforts. The IWMP recommended regular plant assessments every five years. The assessments will be used to identify process repairs and to prioritize improvements.

There is approximately $15M allocated over the next five years for repairs and improvements to the PPWTP that will be associated with this project. This project could be completed in phases with multiple GMP contracts over the next few years. However, it is the City’s intent to commence all construction within thirty months after execution of the contract for preconstruction services.

SECTION II - SCOPE OF WORK

The selected CMAR will provide pre-construction management services during the design phases of the project and may serve as the general contractor during construction of the project, if it is determined to be in the City’s best interest. The City has entered into a contract agreement with a professional engineering firm (Consultant) to evaluate the treatment processes and critical treatment components and make recommendations for prioritized plant improvements and operational procedures.

The evaluation phase is nearly complete, with the design phase scheduled to begin August 2026. Some of the items that the evaluation has identified include, but are not limited to, the following:

Lagoons 1 through 4 Liner Replacement: Removal of existing liner and addition of new liner for Lagoons 1 through 4. As part of the new liner addition a small berm will be incorporated around the perimeter of the lagoons to prevent water runoff from entering.

Raw Water Loop Controllers / SCADA Control at Headworks: Replacement of two existing Venturi style flow meters with MAG flow meters and replacement of one existing valve, two EIM actuators with a 30" butterfly valve and AUMA actuators. Included with this work is the replacement of raw water loop controllers with SCADA Control.

Flow Meter addition on the Dewatering Line from Lagoons to Headworks: Addition of MAG flow meter on the HDPE dewatering line that goes to the headworks.

Flow Meter Replacement for Filters: Replacement of 14 valves, 14 flow meters and 14 actuators and associated loop controllers with SCADA controls for filter cell 1 through 14. Also included are the replacement of 5 loop controllers with SCADA controls for filter cells 15-19 and the replacement of two loop controllers with SCADA controls for backwash.

Chemical Pipe Trenches: Locate direct buried chemical piping leading from the administration building to the raw water inlet vault. Install new 3-ft wide chemical pipe trenches and remove and replace 1,100 linear feet of existing chemical piping.

Clearwell Sampling 1 and 2: Minor piping revisions related to finished water clear well sampling that includes switching piping related to sample pumps.

Motor Control Center (MCC) replacement: Replacement of two existing MCCs. New MCCs will include the addition of a canopy, and new conduit and conductor revisions to support the new MCC location.

Working closely with the City and Consultant, the CMAR will be an integral part of the design team during the design phase of this project. The CMAR begins with the firm in an agency support role for pre-construction services. Based on the CMAR’s knowledge and experience with similar projects, the CMAR will make recommendations on constructability, value engineering, and costs of the proposed improvements. At some point prior to construction, the CMAR will assume the risk of delivering the project through a guaranteed maximum price (GMP) contract.

The CMAR will be responsible for construction means and methods. The CMAR may self-perform the work but will be required to demonstrate that their cost proposal for all self-performed work is competitive with the industry. Any work not self-performed the CMAR will be required to solicit a minimum of three bids from pre-qualified subcontractors, using the CMAR’s established subcontractor selection plan.

The following information is a general description of the scope of work that the CMAR may be required to perform.

The services listed in this scope of work may include, but are not limited to, the following:

1. CMAR Design Phase Services:

Work with the City and Consultant through the design phase.

Participate in regular scheduled project coordination meetings.

Perform exploratory excavations in the areas identified by the Consultant and/or CMAR, as needed.

Provide detailed independent cost estimating that reflects knowledge of marketplace conditions.

Provide project planning, sequencing, and scheduling for construction and make scheduling recommendations through the design phase.

Provide value engineering and constructability analysis at each stage of design.

Advise the City of ways to gain efficiencies in project delivery to reduce project costs and/or overall schedule time.

Provide long-lead procurement studies and possibly initiate procurement of long-lead items.

Assist in the permitting process.

Protect the City’s sensitivity to quality, safety, and environmental factors.

Advise City regarding use of green building methods and materials, if applicable.

Provide a sub-contractor selection plan that describes how sub-contractors are selected, qualifications alone or a combination of qualifications and price.

Concur with Plans and Specifications prior to construction.

Submit a Guaranteed Maximum Price (GMP) for City review and negotiation.

Bid, award, and manage all construction related contracts and subcontracts while meeting the City’s bid requirements.

Provide the required bonds and insurance.

2. CMAR Construction Phase Services:

Serve as the general contractor during construction.

Construct the project per the approved design plans and specifications.

Coordinate with various City of Glendale departments and other agencies, including utility companies and other entities as necessary.

Provide access to existing businesses and residents during all construction phases.

Arrange for procurement of materials and equipment as required.

Schedule and manage site operations.

Manage all construction related contracts and subcontracts.

Provide all testing, quality controls and associated testing, including material and compaction testing, and other tests as required by the construction documents.

Bond and insure the construction.

Comply with all federal, state, and local permitting requirements (i.e., NPDES, etc.).

Maintain and update the City’s asset management spreadsheet related to all project improvements.

Manage project warranties.

Maintain a safe work site for all project participants.

Submit all closeout documents and record drawings for final approval by the City and Consultant.

Provide startup services including all performance testing of equipment.

Perform Asset Management Requirements: The City will not grant substantial completion for any portion of the project until the asset management spreadsheet is 100% complete, correctly populated, and accepted by the City. The contractor will be responsible for maintaining new assets until the asset management spreadsheet is accepted by the City.

Provide a two-year construction warranty.

SECTION III – PRE-SUBMITTAL CONFERENCE

A Pre-Submittal Conference for the Pyramid Peak Water Treatment Plant Improvements project will be held Tuesday, September 22, 2026, at 10:30 a.m. The meeting will be held virtually on Microsoft Teams, Meeting ID: 297 184 048 303 711, Passcode: Ld3YZ3JC. Interested parties are invited to attend this conference. At this meeting, staff will discuss the scope of work, general contract issues and respond to questions from the attendees. Because City staff may not have time to respond to individual inquiries regarding the scope outside of this pre-submittal conference, it is recommended that interested firms have a representative join the pre-submittal conference.

SECTION IV – REQUEST FOR QUALIFICATIONS SELECTION CRITERIA

NOTE: For the convenience of the review committee, limit your submittal to ten (10) single sided pages (8.5" x 11"

– 1” margins), including a one-page project schedule, plus a one-page cover letter (11 pages total). All pages must use Times New Roman 10-point font. Respond to Items A through F in alphabetical order in your submittal.

If desired, additional materials, such as detailed resumes, descriptions of previous projects, and/or other information relevant to the assessment of the RFQ submittal may be included AT THE END of the submittal in CLEARLY LABELED APPENDICES, but responses to Items A through F MUST be limited to 10 pages or less. Please be aware that the review committee is only obligated to review Items A through F and may limit their review activities only to these items.

The City reserves the right to accept or reject any or all submittals and re-solicit or cancel this procurement if deemed by the City to be in its best interest. All firms or persons interested in submitting on this RFQ will refrain from direct or indirect contact with any person who may play a part in the selection process, or any person employed by the City, other than authorized representatives as identified by the Engineering Department.

Submittals will be worth 550 points, broken down as listed below. Parties interested in providing CMAR services must address the following criteria:

A. General Information (25 Possible Points)

1. Provide a general description of the firm and/or team that is proposing to provide the required services.

Explain the legal organization of the firm and/or team.

2. Identify the location of the firm’s principal office and the home office that will manage this project if different than the principal office.

Provide the following information:

a. List all Arizona contractor licenses held by the firm. Also, list the business license(s) issued by the

Arizona Corporation Commission authorizing the firm to transact business in Arizona.

Note: An Arizona business license is not required at the time the response to this RFQ submittal is received. A firm will not be disqualified for non-responsiveness, and points will not be deducted from the submittal. However, a firm must be registered and in good standing with the Arizona Corporation Commission prior to entering into a contract with the City of Glendale.

b. Identify any claims filed on a contract or subcontract held by the firm or officers of the firm that resulted in litigation, arbitration, dispute resolution, and/or termination within the last three years, and briefly describe the circumstances and outcomes. This information applies only to contracts or subcontracts issued in the state of Arizona and/or the state where the office is located that will be managing this project if not in Arizona. If there were no contract issues in the last three years, please state no contract issues in the last three years and no potential contract issues pending.

c. The firm selected as a finalist for this project will be required to provide a statement from an A- or better surety company describing the firm’s bonding capacity.

B. Experience and qualification of the firm. (100 Possible Points)

1. Identify at least three projects, in character, size, budget and complexity, completed in the last five (5) years, in which the firm served as either Construction Manager at Risk (CMAR), Design Builder (DB), Job Order Contractor (JOC), or General Contractor (GC).

For each comparable project identified provide:

Project name and brief description of project.

Highlight how the project is similar to the City’s project and include any lessons learned from the project.

Role of the firm (indicate whether CMAR, DB, JOC, or GC). Identify the percent of work self-performed, if applicable. Also specify any services provided during the design phase, if applicable (i.e., cost estimating, scheduling, value engineering, construction phasing schedule and construction plan, etc.).

Original and final cost of construction, including any contract amendments or change orders, if applicable.

Original and final construction completion dates.

Project owner and representative with current telephone number and email address.

Reference information (the names of two individuals per project with current telephone numbers and email addresses). References must be germane to the project and clearly identify specific team members and the nature of their participation in the project. The owner and/or owner’s representative can also serve as one of the two references, if desired.

2. Discuss how the firm will support the project and the project team throughout all phases of the project.

3. List all projects completed and/or ongoing, in the City of Glendale where the firm/team was contracted as the CMAR, DB, JOC, or GC in the last three years. The list may be limited to five projects, if desired. If the contract was with the City of Glendale, provide one city staff reference and the nature of their participation in the referenced project.

4. List any proposed sub-contractors. Include their home office location, brief description of their experience and qualifications, and the percent of their anticipated work.

5. Describe the firm’s safety program and the Lost-Work Day Case Rate (LWR) for the last three years. If the firm cannot provide the LWR for the last three years explain the reasoning.

C. Experience of key personnel to be assigned to this project. (125 Possible Points)

1. Provide an organization chart showing key personnel and their proposed positions associated to pre-construction management and general construction services. For each key person identified list at least two projects comparable to this project, in which they played a primary role. If a project selected for a key staff member is the same as one selected for the firm, provide just the project name and the role of the key staff member. For projects other than one selected for the firm provide the same information as requested in B.1.

above.

2. For each key person identified, provide a brief resume of their overall experience and their length of time with the firm. List any Arizona professional licenses and/or certifications held by any of the team members.

3. For each key staff member briefly describe their role on the project and why their qualifications and experience make them the best qualified person for their role and position. Provide the percentage of their time planned for their anticipated involvement on this project, for both pre-construction and construction.

4. List the key personnel of any proposed sub-contractors. Include their home office location, brief description of their experience and qualifications, and their anticipated involvement with this project.

D. Understanding of the project and approach to performing the required services. (200 Total Possible Points)

1. Describe your firm’s understanding of this project and all of the key elements that will need to be considered.

Discuss the major issues your team has identified and how you intend to address these issues.

2. Describe your innovative approaches that will help complete this project within the construction budget and schedule.

3. Describe your firm’s project management approach and team organization during pre-construction and construction phase services.

4. Describe your firm’s approach to coordination with the design team and the city.

5. Describe systems used for planning, scheduling, estimating, and managing pre-construction and construction.

How does your firm manage constructability reviews, quality control, dispute resolution, safety management and cost control?

E. Subcontractor selection plan. (25 Possible Points)

1. Describe your firm’s subcontractor selection plan. The plan should demonstrate how subcontractors will be selected in accordance with Title 34-605 of the Arizona State Statutes. Describe if your firm does a one-step or two-step selection process.

F. Current workload. (25 Possible Points)

1. List all projects awarded to your firm that your proposed key team members are currently working on. For each project provide the names of the key team members currently assigned to the project, the name of the project, a brief project description, contract amount, status of the project and estimated completion date.

2. Also, provide the total number of projects involving water treatment plants awarded to your firm during the last three years. For each project provide the name of the project, contract amount and completion date or estimated completion date if still on-going. This list may be limited to only active projects if the list exceeds seven (7) projects.

G. Overall evaluation of the firm’s RFQ submittal and the demonstrated abilities of the proposed team. (50 points).

The selection committee member reviewing the submittal shall determine the points awarded for this item. The firm submitting will not address or respond to this item.

SECTION V – SUBMITTAL REQUIREMENTS

Firms interested in submitting to this project must be registered in the Vendor Self Service portal to access the RFQ and create a response to this RFQ. Registration can be done through the vendor registration link located on the Vendor Self Service website page at:

https://glendaleazvendors.munisselfservice.com/Vendors/Default.aspx.

Please note this program works best with the Chrome web browser.

On the submittal to this RFQ, please display the firm information, bid number, project number, and project title as shown:

BID NUMBER: 42700019

PROJECT NUMBER: 252602

TITLE: City of Glendale Pyramid Peak Water Treatment Plant Improvements - Construction Manager at Risk Services

Please provide your response to this RFQ no later than:

Thursday, October 8, 2026, before 2:00 p.m. (local time) Any proposal received after this time will not be considered.

All questions regarding this Request for Qualifications must be submitted in writing prior to 4:00 p.m., October 5, 2026, to:

E-Mail to:

EngineeringDept@glendaleaz.com

City of Glendale Representatives:

John Murphey Bill Passmore

Responses to questions that materially change the scope or intent of this RFQ will be issued via addendum on the City’s Vendor Self Service website page. The City will not notify Respondents of posting of addenda. Therefore, it is the Respondents sole responsibility to check the website periodically for all issued addenda.

Firms interested in the above project should submit a response addressing the specified Request for Qualifications (RFQ) criteria. Please be advised that failure to comply with the following criteria could be grounds for disqualification:

Receipt of submittal by the specified date and time.

Adherence to maximum page requirement and font size.

The firm must acknowledge in their cover letter to this RFQ they have reviewed the City’s Sample Standard

Agreement Between Owner and CM@Risk on the Basis of a Guaranteed Maximum Price Contract and are willing to execute the agreement without revisions or modifications. An example of the Standard Agreement contract is available for review on the Glendale Internet website: WWW.Glendaleaz.com on the Engineering Department’s page under Design and Construction Documents and Forms. If a firm is not willing to execute the agreement without revisions or modifications provide a brief description of the firm’s concerns. This will not disqualify a firm from submitting and will not be considered by the selection committee in their scoring of the firm’s RFQ submittal.

Adherence to the maximum page criterion is critical. Any page with criteria information will be counted as one of the maximum number of pages. Pages that have photos, charts and graphs will be counted towards the maximum number of pages. Submittals may include front and back design covers (not to be confused with the “cover letter”). The front and back design covers can include the project title, firm logo, photos, graphics, etc. The front and back design covers will not be counted toward the page limit but must not include any information relative to the selection criteria. Also, 1” margins may include decorative headers/footers that include information such as page number; project title; date;

firm name, address, phones numbers, website information; etc., but must not include any information relative to the selection criteria.

The 1-page Cover Letter should include the following:

Project name and number Project bid number Name of the firm, address, and phone number Name of the primary contact, including email and direct phone number Acknowledgement that the firm has reviewed the City’s Standard Agreement Between Owner and CM@Risk

Any other information desired by the submitting firm other than any information relative to the selection criteria.

SECTION VI – SELECTION PROCESS

Your RFQ submittal will be evaluated based on the qualifications of your firm, project team’s experience, firm’s approach to the project, and other information outlined in the RFQ Selection Criteria.

A Selection Committee organized for this specific project will review and evaluate the RFQ submittals. The final total scores ranking order of all firms that submitted will form the single final list. Following the reviews and evaluations one firm will be selected as the best qualified by the Selection Committee. The selected firm will be notified and invited to a scoping meeting to start contract documents and fee negotiations.

NOTE: Presentation/Interviews may be included if determined to be in the City’s best interest. If presentations/interviews are conducted three firms will be short-listed and invited to participate in a presentation/interview process. The short-listed firms will be provided additional information regarding the presentation/interview and will have at least one week to prepare.

NOTE: After the procurement process is complete, requests for RFQ submittal debriefs will not be granted because of limited City staff availability. However, the overall scores/rankings will be made available.

SECTION VII – GENERAL INFORMATION AND SCHEDULE

No reimbursement will be made by the City for any costs incurred prior to the execution of a written contract and a formal notice to proceed. The City reserves the right to reject all proposals and re-solicit or cancel this procurement if deemed by the City to be in its best interest. The City also reserves the right to waive any informality or irregularity in any submittal to this RFQ and to be the sole judge of the merits of the respective submittals received.

A firm, business or individual, may be disqualified for any of the following:

Litigation pending against the City.

Failure to perform faithfully any previous contract with the City after said previous contract was terminated for cause.

Failure to disclose any pending violations, lawsuits, etc., and any actions that may be a conflict of interest.

Previously defaulting or terminating a contract with the City.

Current or pending litigation that is likely to have a negative impact on a firm’s ability to execute this contract.

These are a continuing disclosure requirement. Any such matter commencing after the execution of a contract must be disclosed in a timely manner in a written statement to the City.

All firms or persons interested in submitting on this RFQ will refrain from direct or indirect contact with any person who may play a part in the selection process, or any person employed by the City, other than authorized representatives as identified by the Engineering Department. This policy is intended to create a level playing field for all potential firms and to protect the integrity of the selection process. Any changes to this RFQ will be in the form of an addendum.

Submittals to this RFQ will become the property of the City of Glendale.

SELECTION PROCESS – SCHEDULE

The following tentative schedule has been prepared for this project. This schedule is subject to change.

Pre-Submittal Conference Meeting at 10:30 a.m. September 22, 2026 RFQ’s Due to Engineering Department by 2:00 p.m. October 8, 2026

ESTIMATED DATES

Selection Process Complete October 30, 2026 Professional Services Fee Negotiations Completed November 24, 2026 City Council Award December 22, 2026 Notice to Proceed January 11, 2027

SECTION VIII – PROTEST OF SOLICTATIONS AND CONTRACT AWARDS

If a protest is lodged in connection with the subject procurement, the City will follow the City of Glendale Procurement Policy and Procedures, Section 800 Protests and Hearings, with the Director of Engineering serving as Materials Manger. If a protest cannot be resolved at the Director of Engineering level the protestant may request a hearing (Hearing Request). The City Manager will appoint a Hearing Officer in the appeal process.