Document Scanning Project_ Salient Characteristics.pdf

USACIL Document Scanning and Data Conversion Project Salient Characteristics

Required Vendor Certifications/Accreditations:

- Vendor must demonstrate National Archives and Records Administration (NARA) 36 CFR 1234 compliance.

- Vendor must be ISO9001 Compliant (or equivalent quality management conformance)

- Vendor must be System and Organization Controls (SOC) 2 compliant (American Institute for

Certified Public Accountants)

- Vendor must be Criminal Justice Information Services Division (CJIS) compliant (Federal Bureau of Investigation)

- Vendor must be National Association of Information Destruction (NAID) AAA Compliant

Minimum required performance characteristics:

- Vendor must provide secure transport of physical documents/records with complete inventory by file number and content, and chain of custody from pick-up through destruction or return.

- Vendor must provide 100% quality review and ensure 99.9% data reproduction accuracy

- Vendor must scan all USACIL case files in hardcopy format and convert to digital format (Adobe

Acrobat .pdf)

- Files must be indexed on USACIL case number, Date Received at USACIL, Agency Case

Number(s), Submitting Agency Office Name, Subject name(s), Victim name(s), and Location of Origination (post, base, station, or city of submitting agency).

- Vendor must provide indexed .pdf files on encrypted hard drives delivered monthly.

- Vendor must have sufficient throughput capacity to scan and convert 4,400 10”x12”x15” file boxes containing approximately 2,000 pages each of mixed media and documents along with 173 file boxes containing 150,000 sets of hardcopy fingerprint standards (no more than 450,000 pages) in no more than twelve months from the start date of the contract. Fingerprint records must be scanned at 1000 ppi resolution into the latest EBTS 10.x compliant file, which can be found at the FBIBiospecs site under the EBTS Archive at https://fbibiospecs.fbi.gov/ebts- 1/transaction.

Award Criteria:

1) Vendor must provide a detailed proposal supporting their ability to meet all requirements outlined in the salient characteristics listed above and detailed in the Performance Work Statement for this project.

2) Vendor must provide documentary evidence of all certifications and accreditations listed above.

3) Past Performance: Vendor must provide a list of completed projects similar in scope, volume and complexity to the requirements described above that demonstrate the capability to complete this project in no more than one year from award (PoP less than or equal to 365 calendar days).