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REQUEST FOR QUALIFICATIONS

RFQ NUMBER: 2026-02

PROFESSIONAL ENGINEERING SERVICES

DELTA COUNTY CRITICAL FACILITY BACKUP POWER GENERATORS

Delta County is soliciting Statements of Qualifications from licensed professional engineering firms to provide basic engineering services, consisting of the design and schematic design of the basic engineering required for the turnkey installation of permanent backup power generators at various critical facility locations in Delta County, Texas. The installation contemplated includes three (3) permanent 45kW propane generators and four (4) permanent 24kW propane generators at the County’s identified critical facility sites.

This project is funded in part through the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) and is subject to all applicable Federal, state, and local laws, statutes, and regulations governing such awards.

This RFQ is issued in accordance with Chapter 2254, Texas Government Code (Professional and Consulting Services), under which professional engineering services must be procured on the basis of demonstrated competence and qualifications, and for a fair and reasonable price, rather than on the basis of competitive bidding. Price is not a selection criterion for the qualifications-based selection of an engineer.

1. Basic Scope of Engineering Services

The County intends to keep the engineering scope of work limited to the most basic need to satisfy statutory compliance and to enable a subsequent turnkey installation. The selected engineer shall provide the following basic and schematic design services for each identified site:

1. Site assessment and field verification of each generator location, including verification of existing electrical service, available space, fuel (propane) source location, and code-required clearances.

2. Basic electrical engineering design for the alteration of the building’s electrical wiring necessary to connect the permanent generator, including the automatic transfer switch (ATS), generator sizing confirmation (45kW or 24kW as identified), and one-line/schematic diagrams.

3. Basic mechanical and site design associated with generator placement, mounting pad, propane connection points, and code-required setbacks and ventilation.

4. Schematic design drawings and sealed engineering documents sufficient to define the work, support permitting, and serve as the basis for a turnkey installation solicitation (design, engineering, procurement, installation, testing, startup, and final inspection).

5. Identification of applicable codes and standards (NEC, NFPA 37/110, IBC, and local requirements) and confirmation that the design satisfies them.

Excluded from this RFQ: full construction-administration services, procurement of equipment, physical installation, and startup/commissioning are not part of this basic engineering scope and will be procured separately as part of the turnkey installation.

2. Project Locations

Generators are to be installed at the following critical facility locations in Delta County, Texas.

The generator assignment for each site is identified below. A more detailed site list and any available site documentation may be obtained from the Emergency Management Coordinator at the address provided in this RFQ.

# Facility Address Generator

1 Cooper Fire Department 91 North Side Square, Cooper, Texas 75432

45kW

2 Delta County Jail 200 West Bonham Avenue, Cooper, Texas 75432

45kW

3 Delta County Civic Center 221 East Bonham Avenue, Cooper, Texas 75432

45kW

Klondike Volunteer Fire Department

5737 FM 1528, Klondike, Texas 75448 24kW

East Delta Volunteer Fire Department

78 County Road 1220, Lake Creek, Texas 75450

24kW

Pecan Gap Volunteer Fire Department

110 3rd Street, Pecan Gap, Texas 75469

24kW

Enloe Volunteer Fire Department

89 County Road 4330, Enloe, Texas 75441

24kW

Summary: three (3) permanent 45kW propane generators and four (4) permanent 24kW propane generators, for a total of seven (7) sites.

3. Statement of Qualifications Requirements

Each responding firm shall submit a Statement of Qualifications addressing, at a minimum, the following:

• Firm name, address, contact information, and Texas Board of Professional Engineers and Land Surveyors (TBPELS) registration number.

• Identification of the licensed professional engineer(s) who will seal the work, including Texas P.E. license numbers.

• Demonstrated competence and experience with permanent standby/backup generator design, electrical service alterations, and automatic transfer switch installations for public facilities.

• Relevant experience with FEMA-funded or other federally funded projects and familiarity with applicable Federal grant compliance requirements.

• References for comparable completed projects, including contact information.

• Current workload and ability to meet the County’s schedule.

4. Selection Process

Selection will be made in accordance with Chapter 2254, Government Code, on the basis of demonstrated competence and qualifications. The County will select the most highly qualified provider of engineering services and will then attempt to negotiate a contract at a fair and reasonable price. If a satisfactory contract cannot be negotiated with the most highly qualified firm, the County will end negotiations with that firm and proceed to the next most qualified firm in sequence until a contract is reached.

5. Criteria for Evaluating Responses

An evaluation committee designated by the County will review and score each responsive Statement of Qualifications using the qualifications-based criteria set forth below. Consistent with Chapter 2254, Government Code, price and cost of services are not evaluation criteria and shall not be considered in ranking firms. Fee and contract terms will be negotiated only after the most highly qualified firm has been selected. Each factor will be scored, weighted as shown, and totaled to establish a ranking of firms.

Evaluation Factor Description

Demonstrated Competence & Experience

Relevant experience designing permanent standby/backup generators, electrical service alterations, automatic transfer switches, and propane-fueled systems for public facilities.

Qualifications of Personnel Texas P.E. licensure and TBPELS registration;

qualifications of the engineer(s) who will seal the work and key assigned staff.

Past Performance & References

Quality and outcomes of comparable completed projects, including references and on-time, on-scope delivery.

Federal/FEMA Project Experience

Familiarity with FEMA Hazard Mitigation Grant Program or other federally funded projects and associated grant compliance requirements.

Capacity & Schedule Current workload and demonstrated ability to perform and complete the basic engineering scope within the County’s required schedule.

Project Approach

Soundness of the firm’s proposed approach to delivering the minimal basic and schematic design scope and supporting threshold determinations under Section 1001.053, Occupations Code.

Total

Note: The County reserves the right to request clarifications, conduct interviews of one or more highly ranked firms, and check references as part of the evaluation. Interviews, if held, will be scored under the factors above and will not introduce price as a criterion.

6. Submission of Qualifications

RFQ documents are on file and can be obtained from Robert Hurst, Emergency Management Coordinator, located at 200 West Dallas Avenue in Cooper, Texas 75432. For more information, please contact Robert Hurst via email at rhurst@deltacountytx.com or via phone at 903-243-3330.

mailto:rhurst@deltacountytx.com

All Statements of Qualifications must be sealed. Sealed submissions must be received no later than 12:00 p.m. CST on Thursday, September 24, 2026, at the County/District Clerk’s Office, 200 West Dallas Avenue, Cooper, Texas 75432. Sealed submissions will be opened and reviewed on Friday, September 25, 2026, at 1:00 p.m. CST in the 3rd Floor Commissioners’ Courtroom of the Delta County Courthouse, 200 West Dallas Avenue, Cooper, Texas 75432.

Qualifications will be considered for selection at the October 13, 2026, regular meeting of the Commissioners’ Court at the Delta County Courthouse, 200 West Dallas Avenue, Cooper, Texas 75432 at 9:00 a.m. in the 3rd Floor Commissioners’ Courtroom.

It is the responsibility of the submitting responder to ensure that the submission is received in a timely manner. Submissions received after the deadline will not be considered, regardless of whether the delay was outside the control of the submitting provider.

7. General Terms and Reservations

Delta County reserves the right to negotiate with all qualified firms submitting timely responses.

Delta County reserves the right to reject any or all submissions.

This project is funded in part with Federal funds and is subject to all applicable Federal, state, and local laws, statutes, and regulations. By submitting a response to this solicitation, the submitting Responder agrees to comply with all applicable Federal, state, and local laws, statutes, and regulations, including all Federal grant requirements applicable to the FEMA Hazard Mitigation Grant Program.

Delta County is an Affirmative Action/Equal Opportunity Employer. Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit responses.

Tanner Crutcher County Judge Delta County, Texas

Publication Dates:

Thursday, September 3, 2026 Thursday, September 10, 2026