Document-1792169391309.pdf

Grounds Keeping & Landscape Services

INVITATION TO BID (ITB)

SOLICITATION TITLE: County Plumbing Services

SOLICITATION NUMBER: 26-021

COMMODITY/NIGP CODE(S): 910-42, 910-60, 914-68, 934-64

ISSUING ENTITY:

Agency/Municipality: Jackson County, Missouri

Division/Bureau: Purchasing Department

Address: 415 E. 12th Street, Kansas City, MO 64106

Procurement Officer: Keith Allen - Senior Buyer

CRITICAL DEADLINES & SCHEDULE OF EVENTS:

Solicitation Issue Date: September 15, 2026 Mandatory/Optional Pre-Bid Conference: n/a

Deadline for Written Questions: October 6, 2026 no later than 5:00 pm Local Time Intent to Bid Deadline: October 13, 2026 no later than 1:00 pm Local Time

Bid Submission Deadline (Closing Date): October 13, 2026 no later than 2:00 PM Loc‐ al Time

Public Bid Opening: n/a

LEGAL NOTICE & SUBMISSION INSTRUCTIONS:

Pursuant to Jackson County, Missouri Chapter 6 code 1054, sealed bids for the commodities or services described herein will be received by the Issuing Entity until the Bid Submission

Deadline specified above. Bids received after the exact date and time noted will be deemed non-responsive and strictly rejected without exception.

SUBMISSION TYPE (Select One):

[x] Electronic Submission Only: Bids must be submitted electronically via the official procurement portal at [Insert Portal URL]. Hard copy, faxed, or emailed bids will not be accepted.

[ ] Sealed Hard-Copy Submission: Bids must be delivered in a sealed envelope or package to the Issuing Entity Address listed above. The exterior of the package must be prominently labeled as follows: "SEALED BID ENCLOSED - SOLICITATION NO. [In‐ sert #] - DO NOT OPEN."

SECURITY & COMPLIANCE REQUIREMENTS:

Bid Security/Bond Required: [ ] No [ ] Yes – Amount: [Insert %, e.g., 5% of Total Bid

Amount] Performance & Payment Bonds Required (upon award): [ ] No [x] Yes

Minority/Women/Veteran Business MWVBE Goals: [ ] No [x] Yes – Goal: MBE: 9.5%

WBE 11.7%

Oct 6th 2026, 2:00PM CDT - Nov 3rd 2026, 2:00PM CST

Table of Contents

Contents Page #

Project Details 4

1. Bid Information Guide 5

2. General Information 6

2.1. Downloadable Forms required for Bid Submission (Attachment A) 6

2.2. Documents for General Information (Attachment B) 6

3. Required Forms and Documents 7

3.1. Required Forms 7

3.2. Miscellaneous Requested Information 8

Project Details

Project Grounds Keeping & Landscape Services

Ref. # 26-065

Type RFP

Description Jackson County, Missouri is seeking proposals from qualified respondents for a Twenty-Four (24) Month Term and Supply Contract with Two (2) Twelve-Month Options to Extend for the furnishing of Grounds Keeping & Landscape Services for use by the (Various) County Departments.

Open Date Oct 6th 2026, 2:00PM CDT

Questions Due Date Oct 27th 2026, 5:00PM CDT

Close Date Nov 3rd 2026, 2:00PM CST

Events

Event Name Duration Description

Open Date Oct 6th 2026, 2:00PM CDT Posting date for the Opportunity

Questions Due Date Oct 27th 2026, 5:00PM CDT Deadline to submit Questions

Close Date Nov 3rd 2026, 2:00PM CST Deadline for Submissions

1. Bid Information Guide

Request for Proposal No. 26-065 Bid Information Guide will guide you through the Scope of Work requested and what documents and forms are required for a proper and acceptable bid submission.

2. General Information

2.1 Downloadable Forms required for Bid Submission (Attachment A)

List of required forms supplied to Suppliers that will need to be downloaded, filled out and submitted for Bid

Submission (Attachment A):

Acknowledgement of Addenda Affidavit Certificate of Compliance Exhibit F - Bidders Exceptions Attachment 1 - Respondents Quotation Sheet Attachment C - M/W/VBE Participation Affidavit

2.2 Documents for General Information (Attachment B)

List of documents supplied to Suppliers that will need to be downloaded and reviewed for general information

(Attachment B)

Exhibit A - Insurance General Terms and Conditions

1.

2.

3.

4.

5.

6.

1.

2.

3. Required Forms and Documents

Below is a list of forms and documents that are REQUIRED to be submitted with your bid response:

3.1 Required Forms

3.1.1 Acknowledgment of Receipt of Addenda - Respondent is acknowledging receipt of the number of Addendum’s that have been issued on the bid solicitation.

[Required] [PDF]

(Vendor file upload)

3.1.2 Affidavit - Respondent is responsible for reading the form in its entirety. Upon agreement, Respondent shall sign the form and have it notarized. The form covers protections for the Supplier and Jackson County, Missouri (i.e., No Conflict of Interest clause, complies with Labor & Wages Laws, states that you comply with federal work authorization programs (and do not knowingly employ unauthorized aliens and confirms your business is not suspended or debarred by the General Services Administration (GSA) from receiving government contracts. (Please note that this is an annual form that is required from all Suppliers for which Jackson County has business. [Required] [PDF]

(Vendor file upload)

3.1.3 Certificate of Compliance - Copy of issued Certificate of Compliance or Confirmation page is allowed. It is the responsibility of the Respondent toobtain a current Certificate of Compliance annually to do business with Jackson County. The Certificate ofCompliance assures us that the Respondent does not owe any outstanding tax amounts to Jackson County. [Required] [PDF]

(Vendor file upload)

3.1.4 Proposal - As per section 6.0 [Required] [PDF]

(Vendor file uploads)

3.1.5 Exhibit F - Respondents Exceptions - After reviewing the Bid Information Guide in its entirety, the Respondent is responsible for listing any exceptions they may have to the goods or services being requested. [Required] [PDF]

(Vendor file uploads)

3.1.6 Attachment 1 - Respondents Quotation Sheet - Respondent states their company’s respective bid amounts for the requested goods/services. [Required] [PDF]

(Vendor file uploads)

3.1.7 Minority/Women/Veteran Business Enterprise Participation Affidavit - (Attachment C) For any contract valued above $50,000, the Respondent must provide all pages of the applicable affidavit required by the Compliance Review Office. The affidavit must be complete, accurate, and aligned with the criteria established for compliance review.o If participation goals are applied to the project:o The Respondent must meet the goal percentages stated in the solicitation.o The Respondent must sign the affidavit form.o The Respondent must list all subcontractors they intend to utilize to meet the stated goals.o These elements are mandatory for compliance and will be verified during the review process.Prevailing Wage rates apply only to projects exceeding $75,000. Staff should confirm the project’s total value and ensure wage requirements are enforced when applicable. [Required] [PDF]

(Vendor file upload)

3.2 Miscellaneous Requested Information

3.2.1 Greater Kansas City Metro Area Memo - The Respondent is responsible for submitting a brief memo on their company letterhead outlining how they will fulfill the obligations of the contract, if awarded, if the Respondent is outside of the Greater Metro Area. Any Respondents located within the Greater Metro area shall only submit proof the company is in the area. [Required] [PDF]

(Vendor file upload)

3.2.2 Two (2) Dedicated Email Addresses - The Respondent shall provide 2 dedicated email addresses for communication purposes. The Respondent shall update the Purchasing Department of any changes in personnel that may affect this communication.

[Required] [PDF]

(Vendor file upload)

3.2.3 Copy of current W-9 Document - The Respondent shall submit a copy of their current W9 to ensure that their information is set up properly within the system. The W9 will only be used if a contract award recommendation is approved for a new Supplier that has not been added to the system. [Required] [PDF]

(Vendor file upload)