DOC26GS0001AA Exhibit A.docx

Exhibit A Description of Deliverables State of Connecticut Department of Correction Title: Specialty Dog Food, Treats, Supplements, Miscellaneous Supplies and Nutritional Consults Solicitation#: DOC26GS0001AA

Purpose:

The purpose of this solicitation is to procure specialty dog food, treats, supplements, miscellaneous supplies and nutritional consults when needed to support the health, performance, and well-being of DOC K9’s.

Scope of Work:

The contractor shall furnish and deliver the speciality dog food, treats, supplements, miscellaneous supplies and provide consultations when needed for DOC K-9 Units throughout the contract period, in accordance with the requirements outlined in this solicitation.

1. Product Requirements Dog food provided under this contract shall:

· Meet nutritional standards for adult maintenance and/or active working dogs.

· Be clearly labeled with ingredients, lot numbers, and expiration dates.

2. Packaging and Shelf Life

· Products shall be delivered in commercially sealed, tamper evident packaging.

· Packaging sizes shall be appropriate for agency use (up to 25 lb bags or approved equivalent).

· Delivered product shall have a minimum remaining shelf life of at least 75% at time of delivery.

3. Delivery and Logistics

· Deliveries shall be made to designated agency locations listed on purchase orders.

· Deliveries shall be made during normal business hours.

· Delivery schedules may be recurring or on an as-needed basis.

· Contractor shall ensure timely delivery to prevent shortages that could impact K-9 operations.

4. Hours of Operation & Security Regulations The Department of Corrections facilities operate on a continual 24 hour basis, 365 days per year. Delivery shall take place Monday through Friday, during DOC normal business hours of 8:00 a.m. to 2:00 p.m, excluding state holidays.

All persons entering a correctional facility are required to comply with the Department’s Security Regulation Requirements. (See Attachment entitled “Guide for Contractors in the Correctional Environment) Comment by Santos, Cheryl: correct title Comment by Newton, Tracey:

Upon award of contract, Contractor(s) are required to provide a completed “Collect Background Report” form for all technicians to be assigned to and/or request admittance to any of the agency’s facilities.

DOC will provide a written security clearance confirmation list for individuals that have been security cleared. No technician will be granted admittance to any facility without proper clearance. Technicians are advised to carry a copy of their authorized security clearance confirmation with them at all times. Any changes in personnel must be security cleared at least 10 business days in advance of requested admittance.

5. Quality Assurance The contractor shall:

· Provide nutritional data and product specifications upon request.

· Replace at no cost any product that is damaged, expired, recalled, or fails to meet contract requirements.

· Maintain product traceability, including lot and batch identification.

6. Safety and Recall Procedures

· The contractor shall maintain established product recall procedures.

· The contractor shall immediately notify the agency of any product recall or safety concern affecting delivered products.

· Products that are recalled or deemed unsafe shall be replaced promptly at no cost to the agency.

7. Invoicing and Pricing

· Pricing shall be firm and net including delivery and transportation charges fully prepaid by the contractor, F.O.B. Destination for the contract period unless otherwise specified.

· Invoices shall include:

· A valid purchase order number

· Date of Service

· Delivery location or location of services provided

· Item descriptions or descriptions of work performed

· Quantities Invoices must be itemized by S+ervice Rate, Labor Hours amd/or Labor Rate or by Part Number and Part Unit pricing.

8. Department of Correction Purchasing and Payment Address:

Questions regarding purchase orders from the Department of Correction should be directed to Kelly Godreau at Kelly.Godreau@ct.gov

Payment and invoicing inquiries relating to DOC should be sent to the Accounts Payable Unit at Comment by Santos, Cheryl: Should this be an email address?

telephone number (860) 692-7882.

Invoices should be sent to the following address:

State of CT - Department of Correction Attn: Accounts Payable P.O. Box 290891 Wethersfield, CT 06129-0891

9. Compliance

· The contractor shall comply with all applicable federal, state, and local laws and industry standards governing the manufacture and distribution of pet food.

8. Nutritional Consultation Services

· The contractor shall provide guidance and support related to canine dietary needs and dog food formulation. Services shall encompass evaluation of existing recipes, ingredient selection, nutrient balance, and compliance with recognized canine nutrition standards (such as AAFCO or FEDIAF, as applicable). Consultations may also include reviewing feeding guidelines, life-stage requirements, special dietary considerations, and palatability factors.

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