DOC RFQ 310-CRCC-TV.doc

The quotation process is the State's informal purchasing procedure for obtaining goods and services. To assure consideration, your quotation must be in the return office by the "Return Date/Time" shown above. If inadequate competition is received or the prices are considered excessive, all quotes may be rejected and additional vendors be asked to quote.

This Is Not an Order

BIDDER MUST ENTER ALL EXTENSIONS AND TOTAL

310-CRCC-TV

May, 14 2013

May. 17, 2013/3:00 P.M. PST

Coyote Ridge Corrections Center 1301 N Ephrata Ave Connell, WA 99326

REQ.

ITEM NO.

COMMODITY

CODE

1.

Televisions, 15” LCD, Coby LEDTV1526 or DOC Approved Equal.

See Attached Specifications.

MFG:__________________________________

BRAND/MODEL NO.______________________

**MUST BE DELIVERED AND RECEIVED BY JUNE 28, 2013**

2.

Please submit bids via email directly to the contract administrator listed above. all bids must be received on or before the due date/time . unsigned or late bids will not be accepted.

Please note: Email submissions should have (310-1310393) in the subject line.

TOTAL

Bidders are required to read and understand all information contained within this entire Request for Quotation (RFQ) package. The Standard Terms and Conditions, which are referred to in this RFQ are not automatically printed or sent out with this RFQ. By responding to this RFQ the Bidder agrees to read and understand these documents. For a copy of the Standard Terms and Conditions, contact the Contract Administrator of this RFQ.

In support of the state’s economic and environmental goals, we encourage you to consider the following elements in responding to our bids. These are not a factor of award (unless specified in this document):

· Using environmentally preferable products and products that exceed EPA Guidelines

· Supporting a diverse supplier pool, including small, minority, and women-owned firms

· Featuring products made or grown in Washington

Requests for award results can be accommodated if the Bidder furnishes a self-addressed stamped envelope with their Bid or sends an email to the Contract Administrator of this RFQ requesting the bid results. After award a copy of the Purchase Order(s)/Contract award document(s) will be emailed to the lowest responsive/responsible Bidder. Bidders requiring additional information may choose to attend the Public Bid Opening or call for appointment to review the file after award. Award results will not be given over the phone.

To assure compatibility and/or for efficiency and economy, award will be made on an “All-or-None” basis.

Bids for brands/standards other than specified herein will be considered in accordance with Paragraph 26 of the Standard Terms and Conditions.

Request for Samples, Competitive Demonstrations, and/or Descriptive Literature:

The Department of Corrections reserves the right to ask for samples, competitive demonstrations, and/or descriptive literature at Bidder’s expense. If not destroyed in testing or required for quality control, Bidders may request return of the samples at their expense. Samples will not be returned via U.S. Mail unless the Bidder includes the exact postage with the sample submitted. Samples must be labeled with Bidder’s name, stock number, bid number, and method of returning if desired. Failure to provide the sample(s) within five (5) days after request may result in bid rejection. Bidders desiring notification when samples are ready for pickup must include a self-addressed, stamped postcard or envelope.

NOTE TO BIDDERS: Failure to complete the attached specification sheet may be cause to find your Bid/Quote non-responsive.

Bidders shall include the following information with their bid response:

Duration of warranty coverage - Parts: ________ (days) Labor: ________ (days) Supplier Contact: _________________________________.

Telephone: ( ) ____________________________.

Facsimile: ( ) ____________________________.

Email Address: _______________________________.

Please provide a toll-free telephone number or one which may be called collect regarding your Bid/Quote:

Bidders are encouraged to offer a discount for prompt payment of invoice which will be utilized in determining the lowest responsive/responsible Bidder. To be considered in the state’s evaluation, period of entitlement must be thirty (30) calendar days or greater.

Attention Supplier: Prompt payment discount must be referenced on invoice submitted to the Agency.

ADD-ON OPTION:

A. By mutual agreement the quantity of items purchased may be increased within six months of the date of award provided the original purchase price, terms, conditions and specifications remain the same. Since the state actively encourages state agencies, political subdivisions and non-profit corporations to consider purchasing from state-issued field orders, actual order volume may be higher than anticipated.

B. All subsequent purchases shall be effected by issuance of a field order change notice by the Contract

Administrator.

C. Contractor will not process orders referencing a state field order from an unauthorized purchaser.

Contractor(s) in violation of this requirement may be subject to cancellation of field order add-on privileges.

Minority and Women’s Business Enterprises (OMWBE):

In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the State of Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation/invitation or as a subcontractor to a bidder/proposer. However, unless required by federal statutes, regulations, grants or contract terms referenced in the bid/proposal document, no preference will be included in the evaluation of bids/proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award and bids/proposals will not be rejected or considered non-responsive on that basis. Any affirmative action requirements set forth in federal regulations or statutes included or referenced in the contract documents will apply. Bidders may contact OMWBE at (360)753-9693 to obtain information on certified firms for potential subcontracting arrangements.

FEDERAL TAX IDENTIFICATION NUMBER (T.I.N.) FROM IRS FORM W-9 IS REQUIRED ON ALL INVOICES. INDICATE T.I.N. ____________________

Bidding Opportunities:

Washington state Department of Corrections will post bidding opportunities for purchased goods and services to the state of Washington Department of General Administration’s WEBS system. Bidders will be able to download bids and amendments through the WEBS system. If your firm is not currently registered and would like to receive future bidding opportunities you will need to register (no charge) with the WEBS system. You can register by going to www.ga.wa.gov and selecting Vendors & businesses “Register as a state vendor”.

SUPPLIER NOTICE: Faxed or scanned/emailed quotations will be accepted. Unsigned or late quotations will neither be accepted nor returned to the vendors. Please quote net prices at which you agree to furnish any or all of the above goods and services F.O.B. destination, freight prepaid and included. The State reserves the right to accept or reject quotations on each items separately or as a whole. By signing below the vendor affirms having read the conditions noted above and on the reverse; agrees thereto, and has stated hereon the prices at which he will furnish and deliver. Quotation results will NOT be given over the telephone. A copy of the final purchase order(s) will be sent to any vendor sending a stamped, self-addressed envelope. Alternately, the file may be reviewed at the Return Office above after award.

_1347246720.doc

RETURN DATE/TIME

RETURN

QUOTATION

TO

(VENDOR NAME AND ADDRESS)

REQUEST FOR QUOTATION

Department Of Corrections

THIS IS NOT AN ORDER

DAN LARSEN

TEL:(360) 725-8280

FAX:(360)753-4248

DEPT.

REQUISITION

NUMBER

DEPARTMENT OF CORRECTIONS

Email: dclarsen@doc1.wa.gov

7345 Linderson Way

Tumwater, WA 98501

PRICES F.O.B. DESTINATION

CONTRACT ADMINISTRATOR

STATE OF WASHINGTON

TO:

DATE ISSUED

_937744845.unknown