Doc_2_Price_shedule_.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- MnDOT State Aid All-staff Annual Meeting
- Solicitation number
- 2000018575
- Issued by
- Dakota County, Minnesota
About this file
This is a price schedule for a Request for Bids (RFB) issued by the Minnesota Department of Transportation (MnDOT) for hosting the State Aid All-Staff Annual Meeting on November 4-5, 2026, in a resort or similar location within 30 miles of Brainerd, Minnesota. The meeting requires accommodations for up to 80 attendees, including lodging for one night (November 4), meeting room facilities for 1.5 days, and comprehensive catering services. Meeting room requirements include space configured for classroom or crescent round seating, large white screens, electrical access, and Wi-Fi connectivity. Catering services encompass lunch and dinner on November 4, breakfast on November 5, and beverage breaks (afternoon on November 4 and morning on November 5). The event schedule specifies lunch from 12:00-1:00 p.m., meetings from 1:00-4:00 p.m. and 8:30 a.m.-12:00 p.m., dinner from 6:00-7:30 p.m., and breakfast from 7:00-8:30 a.m.
Respondents must submit all pricing on the provided spreadsheet with line-item costs for lodging, meeting room charges, and catering, with the understanding that the State will not reimburse any charges not included on the spreadsheet. The contractor must establish cancellation fees for both conference services and lodging based on notice periods, ranging from 117 days prior through less than 24 hours before the event. MnDOT is responsible for paying applicable cancellation fees if the conference is cancelled for any reason other than non-appropriation. The contractor agrees not to seek any additional costs or fees beyond those stated in the price schedule.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MnDOT_State_Aid_All-staff_Annual_Meeting.pdf | ||
| Doc_1_Sample_contract__Salt_staff_26.pdf | ||
| Doc_4__Declaration_page_.pdf | ||
| Doc_3_RFB_.pdf |
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Text version
Sheet1
| Name of meeting: | MnDOT State Aid All-staff Annual Meeting | |
| Date(s) of meeting: | November 4-5, 2026 | |
| Responding Company Name: |
| LOCATIONS ACCEPTABLE | |
| Resort or similar location that can accommodate our preferences: within 30 miles of Brainerd, MN. |
| LODGING | Up to 80 rooms needed for the night of November 4, 2026 | |
| Single occupancy | ||
| Check-in Date: | November 4, 2026 | |
| Check-out Date: | november 5, 2026 |
| PRICE | |
| Room Charge (per room/night) | |
| Tax (per room/night) | |
| Total Cost (per room/night) | $0.00 |
MEETING ROOM - 1 room needed all day on November 4, and the morning of November 5, 2026
| General Session Room | Quantity | Price Per Day | # Days | Extended Price | ||
| 1 | Tables and chairs set up classroom style or in crescent rounds | up to 80 attendees | 1.5 days | |||
| 2 | Large white screen | 1 | 1.5 days | |||
| 3 | Electrical Access | yes | 1.5 days | |||
| 4 | Wi-Fi Access | yes | 1.5 days | |||
| 5 | Room Charge | |||||
| 6 | Surcharge | |||||
| 7 | Taxes | |||||
| TOTAL | $0.00 |
CATERING
| Lunch on November 4, 2026 | Afternoon beverage break on November 4, 2026 | ||||
| Number of Attendees | up to 80 - depending on registered guest count | Number of Attendees | up to 80 - depending on registered guest count: pop/water only, no food | ||
| Number of Days | 1 | Number of Days | 1 | ||
| Per Person | Per Person | ||||
| Hot lunch buffet | Asst pop and ice water | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Dinner on November 4, 2026 | Morning beverage break on November 5, 2026 | ||||
| Number of Attendees | up to 80 - depending on registered guest count | Number of Attendees | up to 80 - depending on registered guest count: coffee/water only, no food | ||
| Number of Days | 1 | Number of Days | 1 | ||
| Per Person | Per Person | ||||
| Hot dinner buffet | Coffee and ice water | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Breakfast on November 5, 2026 | ||
| Number of Attendees | up to 80 - depending on registered guest count | |
| Number of Days | 1 | |
| Per Person | ||
| Hot breakfast buffet | ||
| Gratuity | ||
| Tax | ||
| Total | $0.00 |
| EVENT SCHEDULE |
| Day 1 - November 4, 2026: Lunch from 12:00-1:00; meeting from 1:00-4:00; dinner from 6:00-7:30 |
| Day 2 - November 5, 2026: Breakfast from 7:00-8:30; meeting from 8:30-12:00+A78 |
All charges must be listed on this spreadsheet. The State will not pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
| Conference Date Cancellation Notice (all services except lodging) | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 117 and 60 days | $ | |
| Between 59 and 46 days | $ | |
| Between 45 and 31 days | $ | |
| Between 30 and 15 days | $ | |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | ||
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non-appropriation. | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 30 and 15 days | $ | |
| Between 14 and 3 days | $ | |
| Between 72 and 48 hours | $ | |
| Between 48 and 24 hours | $ | |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&16Request for Bids - Price Schedule
&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)
File details come from the government source that posted it. Updated .