DOC 0000000043SL_SUPPLIER.pdf
PDF 177 KB Posted
- Solicitation number
- 300000232959365
- Issued by
- Missouri
About this file
This Invitation for Bid (IFB) document, issued by the State of Missouri Department of Corrections, solicits bids for semi-truck and trailer maintenance, repair, and parts services for the Eastern Region Commodity Warehouse. The procurement seeks hourly labor rates for five service categories: in-shop repair, mobile repair during standard hours, mobile repair during after-hours (5 p.m. to 7 a.m. CT), emergency mobile repair during standard hours, and emergency mobile repair during after-hours. Additionally, vendors must propose a firm, fixed percentage markup to be applied to manufacturer's suggested retail prices for miscellaneous parts and supplies. The solicitation was issued on March 26, 2026, with bids due by 2:00 p.m. Central Time on Thursday, April 23, 2026. No pre-bid conference, facility tour, or specific award date is noted in the document. The contract period extends one year from the date of award, with two renewal option periods. All pricing must be submitted as firm and fixed for the contract duration, including renewal periods, with vendors required to propose pricing for both renewal options or face the possibility of contract renewal at the original bid prices.
Vendors must submit all pricing as firm, fixed hourly rates and percentage markups with no "TBD" responses or administrative fees permitted. The pricing structure includes all diagnostics, maintenance, repair, and parts costs on an FOB Destination, Freight Prepaid and Allowed basis, covering all counties within the Eastern Region. Bids must be submitted electronically through MissouriBUYS at https://missouribuys.mo.gov. Procurement Officer Craig Lee serves as the buyer of record and can be reached at (573) 526-0591 or craig.lee@doc.mo.gov. The solicitation uses multiattribute scoring for evaluation, and responses will be sealed with no indicator displayed. No specific funding amount, set-asides, or incumbent information is provided in this document.
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INVITATION FOR BID (IFB) DOC 0000000043SL
If you have any questions, please contact:
Procurement Entity State of Missouri
Buyer CRAIG LEE Location
Phone Fax
E-mail CRAIG.LEE@DOC.MO.GOV
Semi-Truck and Trailer Maintenance, Repair and Parts
FOR
Missouri Department of Corrections
Eastern Region Commodity Warehouse
Contract Period:
Date of Award through One Year
Date of Issue: March 26, 2026
Bids Must Be Received No Later Than:
2:00 p.m., Thursday, April 23, 2026
Buyer of Record:
Craig Lee
Procurement Officer II
Telephone: (573) 526-0591 craig.lee@doc.mo.gov
Bids MUST be submitted electronically through MissouriBUYS HTTPS://MISSOURIBUYS.MO.GOV mailto:craig.lee@doc.mo.gov https://missouribuys.mo.gov/
Table of Contents
1 Overview
1.1 General Information
1.2 Schedule
1.3 Additional Information
1.4 Solicitation Controls
1.5 Terms
1.6 Attachments
2 Requirements
2.1 Section 1. Bid Response
3 Lines
3.1 Line Information
3.2 Line Details
3.2.1 Line 1
3.2.2 Line 2
3.2.3 Line 3
3.2.4 Line 4
3.2.5 Line 5
3.2.6 Line 6
1 Overview
1.1 General Information
Title Semi-Truck and Trailer Maintenance, Repair and Parts
Synopsis Semi-truck and trailer maintenance, repair, and parts for the Missouri Department of Corrections Eastern Region Commodity Warehouse.
Buyer CRAIG LEE Outcome Blanket Purchase Agreement
E-Mail CRAIG.LEE@DOC.MO.
GOV
Introduction This is an IFB solicitation for semi-truck and trailer maintenance, repair, and parts for the Missouri Department of Corrections Eastern Region Commodity Warehouse. The Contractor must download the attached bid document, read all terms and conditions, sign the cover page, fill out all exhibits and fill out the Pricing page. Respond to the bid and upload all signed documents.
1.2 Schedule
Close Date 04/23/2026 2:00 PM Open Date 03/26/2026 2:00 PM Time Zone Central Time
1.3 Additional Information
Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00
Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00
Tour Location Tour Contact Name
Tour Contact Phone # Tour Contact Email
1.4 Solicitation Controls
Response Visibility Sealed
Lines Settings Rank Indicator No indicator displayed
Ranking Method Multiattribute scoring
1.5 Terms
Agreement Start Date Agreement End Date Agreement Amount
(USD)
Minimum Release
Amount (USD) Payment Terms Immediate Freight Terms
Shipping Method FOB Solicitation Currency USD (US Dollar)
Price Precision 2
1.6 Attachments
File Name or URL Type Description IFB DOC 0000000043SL.pdf File Solicitation Document
2 Requirements *Response is required
Vendor must download attached IFB document, complete all necessary exhibits, and upload completed exhibits to response.
2.1 Section 1. Bid Response
*1.
Vendor must download attached IFB document, complete all necessary exhibits, and upload completed exhibits to response.
1.If you have not yet downloaded and saved all solicitation document attachments from the Overview Page of the solicitation, follow these steps:
a. Click Actions
b. Click View Solicitation
c. Click Overview
d. Click to download and save all solicitation document attachments shown on the Overview Page.
2. Open, complete, and save all solicitation document attachments to your computer.
3. Click Create Response
4. Create Response pop-up will appear. Click Create
5. Click Next.
6. The Requirements page will appear. Upload the completed solicitation document attachments as part of your solicitation.
Response attachments are required.
3 Lines Instructions
Pricing for Each Line Item: The vendor shall submit pricing for all line items below.
All prices quoted for each line item shall be considered firm and fixed for the duration of the contract period, in accordance with the provisions and requirements of this RFP.
The vendor shall also submit a maximum firm, fixed unit price for the two renewal options.
The vendor's hourly rated prices shall include all diagnostics, maintenance, repair and parts for all counties within each region FOB Destination, Freight Prepaid and Allowed unless otherwise specified in the IFB. All costs associated with providing the required services shall be included in the stated prices.
All pricing shall be considered firm for the duration of the contract period indicated on the Notice of Award page of the contract. If a price is not proposed for the renewal periods (e.g. left blank, page not returned, etc.), the state agency shall have the right to execute the option at the same price(s) proposed for the original contract period.
The vendor must provide firm, fixed pricing and must not enter "TBD" or similar comment in response to the line items identified herein. Failure to fully complete the required cost information may lead to a determination that the proposal is non-responsive. The vendor must not propose any per transaction fees or administrative fees to be paid by the state or the vendor selling goods or services to the state.
Miscellaneous Parts/Supplies: The vendor should provide a firm, fixed percentage mark-up to be applied to the manufacturer's suggested retail price (MSRP) for line item 6. The vendor should state one (1) firm, fixed percentage mark-up for all parts/supplies. If the vendor does not intend to offer a percentage mark-up, the vendor should indicate zero (0). The vendor's percentage mark-up cost for miscellaneous parts/supplies shall remain firm and fixed for the duration of the contract, including all renewal periods.
3.1 Line Information
Line Estimated Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
1-Semi-Truck and Trailer In Shop Repair Hourly Labor Rate (Straight Time)
1 HOU
R
2-Semi-Truck and Trailer Mobile Repair Hourly Labor Rate (Straight Time)
3-Semi-Truck and Trailer Mobile Repair Hourly Labor Rate (After Hours 5pm-7am
CT)
4-Semi-Truck and Trailer Emergency Mobile Repair Hourly Labor Rate (Straight Time)
5-Semi-Truck and Trailer Emergency Mobile Repair Hourly Labor Rate (After Hours 5pm- 7am CT)
Line Estimated Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
6-Miscellaneous Parts/Supplies Firm-Fixed Percentage Mark- Up Firm, fixed percentage mark-up to be applied to the manufacturer's suggested retail price (MSRP) for parts/supplies utilized to maintain or repair the truck and/or trailer. (As stated herein, the state agency reserves the option to furnish parts for servicing the heavy truck and/or trailer.) The vendor should state one (1) firm, fixed percentage mark-up for all parts/supplies. If the vendor does not intend to offer a percentage mark-up, the vendor should indicate zero (0).
1 PER
CEN
T
3.2 Line Details
3.2.1 Line 1 Semi-Truck and Trailer In Shop Repair Hourly Labor Rate (Straight Time)
Category Name 78181508 - HEAVY
TRUCK
MAINTENANCE
AND REPAIR
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
Attributes
RENEWAL PRICING
1ST RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
2ND RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
3.2.2 Line 2 Semi-Truck and Trailer Mobile Repair Hourly Labor Rate (Straight Time)
MAINTENANCE
AND REPAIR
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
Attributes
RENEWAL PRICING
1ST RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
2ND RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only
3.2.3 Line 3 Semi-Truck and Trailer Mobile Repair Hourly Labor Rate (After Hours 5pm-7am CT)
TRUCK
MAINTENANCE
AND REPAIR
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
Attributes
RENEWAL PRICING
1ST RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
2ND RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only
3.2.4 Line 4 Semi-Truck and Trailer Emergency Mobile Repair Hourly Labor Rate (Straight Time)
MAINTENANCE
AND REPAIR
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
Attributes
RENEWAL PRICING
1ST RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only
RENEWAL PRICING
2ND RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
3.2.5 Line 5 Semi-Truck and Trailer Emergency Mobile Repair Hourly Labor Rate (After Hours 5pm-7am
CT)
MAINTENANCE
AND REPAIR
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
Attributes
RENEWAL PRICING
1ST RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
2ND RENEWAL CONTRACT UNIT PRICE
Value Type Text Value only Provide your answer below
3.2.6 Line 6 Miscellaneous Parts/Supplies Firm-Fixed Percentage Mark-Up Firm, fixed percentage mark-up to be applied to the manufacturer's suggested retail price (MSRP) for parts/supplies utilized to maintain or repair the truck and/or trailer. (As stated herein, the state agency reserves the option to furnish parts for servicing the heavy truck and/or trailer.) The vendor should state one (1) firm, fixed percentage mark-up for all parts/supplies. If the vendor does not intend to offer a percentage mark-up, the vendor should indicate zero (0).
TRUCK
MAINTENANCE
AND REPAIR
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
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