DNRC_letterhead STAGE Intent to Sole Source.docx

Date January 15, 2025 To All Interested Vendors:

The Montana Department of Natural Resources and Conservation, is considering a request to award a Sole Source contract to GCS Holdings, Inc. for Geospatial Information Services. The determination of this Sole Source purchase is based on the following requirements:

1. Prior understanding of Montana DNRC’s Stream Gage Program telemetry data infrastructure and processes to avoid incompatible additions to the web interface.

2. Must meet all requirements identified in grant funding including timeline and reporting. Project must be fully executed and complete by September 2027.

3. Must not exceed $150,000.00.

GCS Holdings, Inc. completed phase 1 of the project in 2022 and is uniquely poised to continue the project given the domain specific knowledge required for the successful completion of the current phase of the project.

Montana-Based Expertise: GCS Holdings, Inc. is a Montana-based company with over 20 years of experience working with state and local governments. The company specializes in implementing Esri technology and delivering innovative geospatial solutions tailed to public-sector needs.

Esri State and Local Government Specialty: GCS Holdings, Inc. is recognized by Esri for its expertise in serving state and local governments. This designation highlights GCS’s capabilities for the implementation and delivery of services that enable customers to succeed with ArcGIS technologies.

Domain Knowledge and Project Continuity: Based on over 10 years of experience working directly with the Montana DNRC on various projects, GCS Holdings, Inc. possesses a deep understanding of Montana DNRC’s specific use cases, data models, and analytics requirements. This knowledge positions GCS uniquely to ensure the successful and efficient execution of the current project phase.

Montana DNRC Stream Gage Program Expertise: GCS Holdings, Inc. has a thorough understanding of Montana DNRC’s Stream Gage Program, including its telemetry data infrastructure and processes. This expertise is crucial to ensuring compatibility and integration with the current web interface and avoiding incompatibilities.

The Montana Department of Natural Resources and Conservation will accept written comments from potential vendors who believe they have the ability to provide an equivalent product and services, meeting all of the requirements listed above. This is not a request for competitive proposals. Vendors interested in providing this product to the State of Montana are invited to provide a detailed description of their product. Written comments must be received by 2:00 p.m. local time, January 26, 2025. Responses to this notice must be submitted within the eMACS procurement system. Questions can be submitted on the Q&A board in eMACS or directed to:

Shauna Simpson Shauna.simpson@mt.gov

(406) 444-6724 A determination by the State not to compete this proposed purchase based upon responses to this notice is solely within the discretion of the State. If evidence presented reveals that more than one source is available to provide the product/services, the State may issue a competitive solicitation. If no evidence is presented in the timeframe specified, the State may proceed to award a contract to GCS Holdings, Inc.

Thank you for your interest.

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