DNR_-_Statewide_Int._Naturalist_Mtg_Alexandria_MN.pdf
PDF 26 KB Posted
- Solicitation number
- 2000016114
- Issued by
- Douglas County, Minnesota
About this file
This document outlines a state and local contract opportunity from the Minnesota Department of Natural Resources (DNR) to procure single occupancy lodging, meeting facility and AV equipment, and some meals for up to 40 attendees for an event on October 29-31, 2024 within 50 miles of Alexandria, MN. All responses must be submitted electronically through the SWIFT portal by August 21, 2024. The vendor is responsible for reviewing and complying with all requirements, and the DNR will determine if vendor specifications are met. DNR will issue one purchase order per vendor, and payment will be made after all items have been received and approved.
The pricing for this event will be based on the attached Exhibit D Price Schedule. The solicitation does not mention any set-asides, incumbents, or funding details. However, it does provide information on the state's Small Business Procurement Program, which the responding vendor can review to determine if they may qualify for certification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| How_To_Bid_Quick_Reference_Guide.pdf | ||
| Vendor_Registration_Quick_Reference_Guide.pdf | ||
| SAMPLE_Contract_16114.pdf | ||
| Solicitation_Attachments_16114.pdf | ||
| Solicitation_Content_16114.pdf | ||
| Price_Schedule_for_Statewide_Interpretive_Naturalist.xlsx | XLSX spreadsheet |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging, meeting facility and AV equipment, and some meals for up to 40 attendees for October 29-31, 2024 within 50 miles of 519 Elm Street, Alexandria, MN 56308 per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
The complete specifications for this event will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder should upload this back into SWIFT) Exhibit D Price Schedule (bidder should upload this back into SWIFT Two other pdf's are quick reference guides on how to register as a bidder in SWIFT and how to bid in SWIFT - these do not need to be returned or uploaded back into SWIFT
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority, Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. This price schedule will be used as official bid price from bidder
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. This price schedule will be used as official bid price from bidder
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 08/26/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016114 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Statewide Int. Naturalist Mtg Alexandria MN Start Time Finish Time 08/09/2024 10:44:00 08/21/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .