DNR_-_Spring_Statewide_Int._Team_Meeting_-_Mankato.pdf
PDF 26 KB Posted
- Solicitation number
- 2000016766
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the Minnesota Department of Natural Resources (DNR) for single occupancy lodging, facility and AV equipment, meals and refreshments for up to 60 attendees for April 1-3, 2025. The event location must be within 50 miles of 544797 Gadwal Road, Mankato, MN 56001. Questions from prospective bidders must be submitted in writing to sheri.karpenko@state.mn.us by March 3, 2025, at 2:00 PM CT. Bid responses must be submitted through the Supplier Portal by March 5, 2025, at 2:00 PM CT.
Bidders must complete and submit both the RFB Attachments document and Price Schedule Exhibit D through SWIFT, with pricing to include all applicable taxes, service fees and gratuity. The RFB includes provisions for small businesses and diverse suppliers, with specific considerations for Minnesota-based small businesses and businesses owned by racial minorities, women, persons with substantial physical disabilities, veterans, or those located in economically disadvantaged counties. Technical assistance for bid submission is available through the SWIFT Vendor Helpline at 651.201.8100.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Content_16766.pdf | ||
| Price_Schedule_for_Spring_Statewide_Interpretive_Team_Mtg.xlsx | XLSX spreadsheet | |
| SAMPLE_Contract_16766.pdf | ||
| Solicitation_Attachments_16766.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. The response should be submitted in the Supplier Portal no later than end date and time, if problems arise bidder should reach out to buyer 24 hours prior to end date and time to discuss another option for posting the bid.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging, facility and AV equipment, meals and refreshments for up to 60 attendees for April 1-3, 2025, within 50 miles of 544797 Gadwal Road, Mankato, MN 56001 per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than March 3, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
3. Price Schedule Exhibit D (this should be filled out and uploaded back in SWIFT this is your official bid)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 03/10/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016766 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Spring Statewide Int. Team Meeting - Mankato Start Time Finish Time 02/21/2025 14:19:00 03/05/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .