DNR_RFB_Warroad_Area_Road_Grading.pdf
PDF 35 KB Posted
- Attached to
- DNR RFB Warroad Area Road Grading
- Solicitation number
- 2000017829
- Issued by
- Beltrami County, Minnesota
About this file
This is a Request for Bid (RFB) document issued by the Minnesota Department of Natural Resources for road grading services in the Warroad Forestry Area. The project, designated as Event 2026-501, involves grading State Forest roads located across Beltrami, Roseau, and Lake of the Woods Counties. The solicitation seeks bids for all labor, equipment, materials, tools, transportation, and incidental costs necessary to complete approximately 200 miles of forest road grading, estimated at approximately 500 hours per year. Bidding commenced on December 30, 2025 at 10:00 AM and closes on January 15, 2026 at 2:00 PM. All responses must be submitted electronically through the Swift Portal; no email or faxed submissions will be accepted. The service delivery period extends through December 31, 2027. No site visit, bidder's conference, or pre-bid meeting date is specified in the document. The DNR reserves the right to award items separately, by grouping, or by total, whichever is most advantageous to the State.
The unit price quoted must be per hour of road grading work and must include all costs associated with labor, materials, tools, transportation, equipment, sales tax, use tax, and all other expenses necessary for project completion. Bidders must acknowledge compliance with all Responder Declarations and Special Terms and Conditions, meet all specifications, confirm capability to meet service date requirements, and provide proof of insurance if awarded. The State offers consideration to Minnesota Resident Vendors under state preference guidelines. Bidders may propose prompt pay discounts ranging from Net 30 to various early payment discount options (1% to 5% discounts at 10, 15, or 20-day payment terms). The solicitation does not specify set-asides for disadvantaged businesses, though bidders are asked to self-identify if they meet Small Business Procurement Program criteria. Bidders must submit required attachments including Equipment Specifications Form and Vendor Qualification Form. Quantities noted in the solicitation are not guaranteed.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026-501_Equipment_Specification_Form.pdf | ||
| 2026-501_Vendor_Qualification_Form.pdf | ||
| 2026-501_Specifications.pdf |
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Text version
Event Description 2026-501 Warroad Area Road Grading
The Department of Natural Resources is seeking bids for all labor, equipment, materials, tools, transportation, and incidentals necessary to grade State Forest roads in the Warroad Forestry Area located in Beltrami, Roseau, and Lake of the Woods Counties. Estimated quantity: approximately 200 miles of forest road grading at approximately 500 hours per year. Quantities are not guaranteed.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1
General Comments
- Bid specifications and terms
Equipment Specifications Form
Vendor Qualification Form
General Questions Question Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
VENDOR CONTACT:
Enter the name, phone number, fax number, and e-mail address of your contact person during the project.
Response Comments
SERVICE DATE REQUIREMENTS:
Can you meet the service date requirements as stated in the solicitation?
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
SUBCONTRACTORS:
Will you be subcontracting any of the services called for? If yes, provide the name, address, phone and fax number and what services the subcontractor(s) will provide, for each proposed subcontractor.
No
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
1. Equipment Specifications Form.
2. Vendor Qualification Form.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 500 UOM: HOURS Bid Qty: 500
Reserve Price: No
Description: 2026-501 Warroad Area Road Grading Per Bid Specifications
WHAT IS YOUR PRICE PER HOUR FOR ROAD GRADING?
Question Response
WHAT IS YOUR PRICE PER HOUR FOR ROAD GRADING?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 500 UOM: HOURS Description: 2026-501 Warroad Area Road Grading Per Bid Specifications
WHAT IS YOUR PRICE PER HOUR FOR ROAD GRADING?
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR WARROAD
804 CHERNE DR NW
WARROAD MN 56763-2407
United States
Quantity: 500 Due Date: 12/31/2027 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Archer,Amy L Phone: (218) 328-8955
Email: Amy.Archer@state.mn.us
Event ID Format Type Page R2901-2000017829 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Warroad Area Road Grading Start Time Finish Time 12/30/2025 10:00:00 01/15/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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