DNR_RFB_NW_Region_Bud_Capping_2026.pdf
PDF 41 KB Posted
- Attached to
- DNR RFB NW Region Bud Capping 2026
- Solicitation number
- 2000018470
- Issued by
- Beltrami County, Minnesota
About this file
This is a Request for Bid (RFB) document issued by the Minnesota Department of Natural Resources (DNR) for bud capping services in the Northwest Region. The DNR seeks bids for labor, equipment, materials, tools, transportation, and all other necessary items to attach bud caps to seedlings across an estimated 277 tracts divided into five separate bid groups. The work spans approximately 4,227.9 acres across 11 counties in the Northwest Region, with sites located in the Bemidji (865.8 acres), Park Rapids (1,316.6 acres), Backus (905.4 acres), Warroad (949.1 acres), and State Parks (191 acres) areas. Each bid group will be awarded separately. The solicitation opens July 27, 2026, at 8:00 AM and closes August 11, 2026, at 2:00 PM. Prospective contractors may schedule site visits by contacting Project Supervisor Marshall Graham at 218-308-2276. All bids must be submitted electronically through the Swift Portal; email and fax submissions are not accepted. The completion date for all work is November 2, 2026. The contract will be awarded to the lowest responsible vendor meeting all specifications and terms and conditions.
Bidders must submit unit prices per acre that include all costs such as labor, materials, tools, transportation, equipment, and applicable taxes. A completed Qualification Form and Workforce & Equal Pay Declaration Form are required with all bid responses. Contractors must acknowledge compliance with all responder declarations and special terms and conditions, meet all specifications, and confirm ability to meet completion dates. Respondents may claim Minnesota Resident Vendor status if they meet statutory requirements, which may be considered for resolving tied bids. The State reserves the right to award items separately, by grouping, or by total, whichever is most advantageous. Insurance proof is required if awarded. Prompt pay discounts should be specified. The document references attached specifications, terms, and conditions documents that contain additional requirements. Responses that fail to comply with solicitation requirements or do not include required attachments will be deemed nonresponsive and rejected.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2027-055_Specifications.pdf | ||
| 2027-055_Qualification_Form.pdf | ||
| Workforce_and_Declaration_Form.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description 2027-055 NW Region Bud Capping
The Department of Natural Resources is seeking bids for: the labor, equipment, materials, tools, transportation, incidentals, and all else necessary to: attach bud caps to seedlings on an estimated 277 tracts divided into five (5) total bid groups, with each bid group awarded separately. Sites are located throughout 11 counties in the Northwest Region comprising approximately 4,227.9 acres in total.
For a Site Visit, contact the Project Supervisor, Marshall Graham, at 218-308-2276.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1
General Comments
- Attachments include:
-2027-055 Specifications & Terms -2027-055 Qualification Form *REQUIRED with bid response.
-Workforce & Equal Pay Declaration Form
General Questions Question Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations as stated in Section 1 of the Event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can and will you meet the specifications called for in the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
PROJECT CONTACT PERSON:
Enter the name, phone number, and e-mail address of your contact person during the project.
Response Comments
COMPLETION DATE REQUIREMENTS:
Can and will you meet the completion date requirement as stated in the solicitation?
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
A completed and signed Qualification Form and Workforce & Equal Pay Declaration form are REQUIRED with your bid response.
UPLOAD ALL REQUIRED OR REQUESTED ATTACHMENTS HERE.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 865.8 UOM: ACRE Bid Qty: 865.8
Reserve Price: No
Description: Bid Group 1: BEMIDJI Area price per ACRE
2027-055 NW Region Bud Capping 2026
Question Response What is your bid price PER ACRE for Bid Group 1:
Bemidji Area?
Response Comments
Line: 2 Item ID: Line Qty: 1316.6 UOM: ACRE Bid Qty: 1316.6
Reserve Price: No
Description: Bid Group 2: PARK RAPIDS Area price per ACRE
Question Response What is your bid price PER ACRE for Bid Group 2:
Park Rapids Area?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 905.4 UOM: ACRE Bid Qty: 905.4
Reserve Price: No
Description: Bid Group 3: BACKUS Area price per ACRE
Question Response What is your bid price PER ACRE for Bid Group 3:
Backus Area?
Response Comments
Line: 5 Item ID: Line Qty: 949.1 UOM: ACRE Bid Qty: 949.1
Reserve Price: No
Description: Bid Group 4: WARROAD Area price per ACRE
Question Response What is your bid price PER ACRE for Bid Group 4:
Warroad Area?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 6 Item ID: Line Qty: 191 UOM: ACRE Bid Qty: 191
Reserve Price: No
Description: Bid Group 5: STATE PARKS Areas price per ACRE
Question Response What is your bid price PER ACRE for Bid Group 5:
State Park Areas?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 865.8 UOM: ACRE Description: Bid Group 1: BEMIDJI Area price per ACRE
2027-055 NW Region Bud Capping 2026
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR R1 NW REGION
2115 BIRCHMONT BEACH ROAD NE
BEMIDJI MN 56601-8571
United States
Quantity: 865.8 Due Date: 11/02/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1316.6 UOM: ACRE Description: Bid Group 2: PARK RAPIDS Area price per ACRE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR R1 NW REGION
2115 BIRCHMONT BEACH ROAD NE
BEMIDJI MN 56601-8571
United States
Quantity: 1316.6 Due Date: 11/02/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 905.4 UOM: ACRE Description: Bid Group 3: BACKUS Area price per ACRE
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR R1 NW REGION
2115 BIRCHMONT BEACH ROAD NE
BEMIDJI MN 56601-8571
United States
Quantity: 905.4 Due Date: 11/02/2026 Freight Terms:
Ship Via:
Line: 5 Item ID: Line Qty: 949.1 UOM: ACRE Description: Bid Group 4: WARROAD Area price per ACRE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR R1 NW REGION
2115 BIRCHMONT BEACH ROAD NE
BEMIDJI MN 56601-8571
United States
Quantity: 949.1 Due Date: 11/02/2026 Freight Terms:
Ship Via:
Line: 6 Item ID: Line Qty: 191 UOM: ACRE Description: Bid Group 5: STATE PARKS Areas price per ACRE
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR R1 NW REGION
2115 BIRCHMONT BEACH ROAD NE
BEMIDJI MN 56601-8571
United States
Quantity: 191 Due Date: 11/02/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 14 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Eck,Christine E Phone: 218/308-2661
Email: Christine.Eck@state.mn.us
Event ID Format Type Page R2901-2000018470 Sell RFx 15 Event Round Version 1 1 Event Name DNR RFB NW Region Bud Capping 2026 Start Time Finish Time 07/27/2026 08:00:00 08/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .