DNR_RFB_Littlefork_Area_ROW_Invasive_Species.pdf
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- Attached to
- DNR RFB Littlefork Area ROW Invasive Species
- Solicitation number
- 2000015739
- Issued by
- Koochiching County, Minnesota
About this file
This document is a Request for Bid (RFB) from the Minnesota Department of Natural Resources (DNR) for invasive species treatment on state forest roads in the Littlefork area of Koochiching County. The DNR is seeking bids to provide labor, equipment, materials, tools, transportation, and incidentals necessary for herbicide application to control invasive plants across approximately 223.1 acres of forest roads and 2.8 acres of gravel pits. The proposed work area covers 68.9 miles of forest roads. Responses must be submitted electronically through the SWIFT portal by May 9, 2024 at 2:00 PM. A site visit can be arranged by contacting the DNR. The contract will be awarded to the lowest responsible vendor meeting the specifications and terms.
The RFB specifies that unit prices must include all costs such as labor, materials, tools, transportation, equipment, and taxes. The contract does not allow use of the state's Direct Pay Permit 1114. The state reserves the right to award items separately, by group, or by total. Responders must complete and submit a Qualification Form and provide a copy of their current Minnesota Commercial Pesticide Applicator License as part of the bid response.
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Other files
| File | Type | Posted |
|---|---|---|
| 2024-787_EVENT_Specifications_and_Terms.pdf | ||
| 2024-787_-_Qualification_Form.pdf |
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Text version
Event Description 2024-787 Littlefork Area ROW Invasive Species Treatment
The Department of Natural Resources is seeking bids to provide the labor, equipment, materials, tools, transportation, and incidentals necessary for herbicide application to control invasive plants on state forest roads in the Littlefork area in Koochiching County. The proposed total area requiring treatment is 68.9 miles of forest roads covering approximately 223.1 acres and a gravel covering approximately 2.8 acres in size.
Treatments vary in scope depending on stem density and infestation across the work area.
For a site visit, contact Nick Riley at 218-888-9055.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.
General Comments
- ATTENTION BIDDERS:
You must submit all responses electronically though the SWIFT portal. See the line item for specifications.
Emailed, faxed, or mailed responses will not be accepted. Please be aware there may be other attachments included in this event. The bidder is responsible to review all attachments:
2024-787 EVENT Specifications and Terms 2024-787 Qualification Form
Responders must download, complete, and upload the attached Qualification form found in the line Comments and Attachments link.
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
GENERAL TERMS:
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event? Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
PROJECT CONTACT PERSON:
Enter the name, phone number, fax number, and e-mail address of your contact person during the project.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
COMPLETION DATE REQUIREMENTS:
Can you meet the completion date as stated in the solicitation?
Yes
Response Comments
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Response Comments
VETERAN-OWNED SMALL BUSINESS PREFERENCE:
Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.
6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.
A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).
Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.
If you are claiming the veteran-owned preference, attach all required documentation to the Trade Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.
I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Qualification Form is required to be completed and submitted. Also, copy of current MN Commercial Pesticide Applicator License is required to be submitted as part of your bid response.
UPLOAD ALL REQUIRED OR REQUESTED ATTACHMENTS HERE.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 165.6 UOM: ACRE Bid Qty: 165.6
Reserve Price: No
Description: 2024-787 Littlefork Area Row Invasive Species Treatment Highway Vehicle Access Road Treatment.
What is the price per acre of invasive species treatment for Highway Vehicle Access Roads?
Question Response What is the price per acre of invasive species treatment for Highway Vehicle Access Roads?
Response Comments
Line: 2 Item ID: Line Qty: 57.5 UOM: ACRE Bid Qty: 57.5
Reserve Price: No
Description: 2024-787 Littlefork Area Row Invasive Species Treatment OHV Access Road Treatment.
What is the price per acre of invasive species treatment for OHV Access Roads?
Question Response What is the price per acre of invasive species treatment for OHV Access Roads?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 2.8 UOM: ACRE Bid Qty: 2.8
Reserve Price: No
Description: 2024-787 Littlefork Area Row Invasive Species Treatment Gravel Pit Treatment.
What is the price per acre of invasive species treatment for Gravel Pit?
Question Response What is the price per acre of invasive species treatment for Gravel Pit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 165.6 UOM: ACRE Description: 2024-787 Littlefork Area Row Invasive Species Treatment
Highway Vehicle Access Road Treatment.
What is the price per acre of invasive species treatment for Highway Vehicle Access Roads?
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR LITTLEFORK
421 3RD AVE
LITTLEFORK MN 56653-0538
United States
Quantity: 165.6 Due Date: 06/28/2024 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 57.5 UOM: ACRE Description: 2024-787 Littlefork Area Row Invasive Species Treatment
OHV Access Road Treatment.
What is the price per acre of invasive species treatment for OHV Access Roads?
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR LITTLEFORK
421 3RD AVE
LITTLEFORK MN 56653-0538
United States
Quantity: 57.5 Due Date: 06/28/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 2.8 UOM: ACRE Description: 2024-787 Littlefork Area Row Invasive Species Treatment
Gravel Pit Treatment.
What is the price per acre of invasive species treatment for Gravel Pit?
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FOR LITTLEFORK
421 3RD AVE
LITTLEFORK MN 56653-0538
United States
Quantity: 2.8 Due Date: 06/28/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Evans,Masami Hino Phone: 218/308-2630
Email: masami.evans@state.mn.us
Event ID Format Type Page R2901-2000015739 Sell RFx 14 Event Round Version 1 1 Event Name DNR RFB Littlefork Area ROW Invasive Species Start Time Finish Time 04/25/2024 13:15:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .