DNR_RFB_Backus___Washburn_Lake_Forestry_Janitorial.pdf

Event Description 2025-017 Backus & Washburn Lake Forestry Janitorial

The Department of Natural Resources is seeking bids for all labor, equipment, materials, tools, transportation, and incidentals necessary to complete janitorial services at Backus and Washburn Lake Forestry offices located in Cass County. Duties include, but are not limited to, vacuuming, mopping floors, dusting, restroom cleaning, cleaning windows, and cleaning walls. Frequency of cleaning the Backus DNR Forestry Office is one cleaning per week for a total of 52 cleanings per year. Frequency of cleaning the Washburn Lake DNR Forestry Office is four cleanings per year.

Kati Miller, Project Supervisor (218) 947-8591

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.

General Comments

- Bid specifications and terms

General Questions Question Response

GENERAL TERMS AND CONDITIONS:

Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Event Details

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

SPECIFICATIONS:

Can you meet the specifications called for in the event?

Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

CONTRACT OBLIGATION:

Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

PREPARED BY:

Name, Title, e-mail, phone and fax numbers of individual who prepared the response.

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.

Yes

Response Comments

SERVICE DATE REQUIREMENTS:

Can you meet the service date requirements as stated in the solicitation?

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE

CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET

FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN

YOUR BID OR PROPOSAL SUBMISSION

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

VETERAN-OWNED SMALL BUSINESS PREFERENCE:

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.

6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.

If you are claiming the veteran-owned preference, attach all required documentation to the Trade Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.

I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 52 UOM: EACH Bid Qty: 52

Reserve Price: No

Description: 2025-017 Backus & Washburn Lake Forestry Janitorial Per specifications WHAT IS YOUR PRICE PER SERVICE TO CLEAN THE BACKUS OFFICE, INCLUDING ALL APPLICABLE TAXES AND

Question Response

WHAT IS YOUR PRICE PER SERVICE TO CLEAN THE

BACKUS OFFICE, INCLUDING ALL APPLICABLE TAXES AND

FEES?

Response Comments

Line: 2 Item ID: Line Qty: 4 UOM: EACH Bid Qty: 4

Reserve Price: No

Description: 2025-017 Backus & Washburn Lake Forestry Janitorial Per specifications WHAT IS YOUR PRICE PER SERVICE TO CLEAN THE WASHBURN LAKE OFFICE, INCLUDING ALL APPLICABLE

Question Response

WHAT IS YOUR PRICE PER SERVICE TO CLEAN THE

WASHBURN LAKE OFFICE, INCLUDING ALL APPLICABLE

TAXES AND FEES?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 52 UOM: EACH Description: 2025-017 Backus & Washburn Lake Forestry Janitorial

Per specifications WHAT IS YOUR PRICE PER SERVICE TO CLEAN THE BACKUS OFFICE, INCLUDING ALL APPLICABLE TAXES AND FEES?

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR BACKUS

4391 ST HWY 87 NW

PO BOX 6

BACKUS MN 56435-0006

United States

Quantity: 52 Due Date: 06/30/2025 Freight Terms:

Ship Via:

Line: 2 Item ID: Line Qty: 4 UOM: EACH Description: 2025-017 Backus & Washburn Lake Forestry Janitorial

Per specifications WHAT IS YOUR PRICE PER SERVICE TO CLEAN THE WASHBURN LAKE OFFICE, INCLUDING ALL APPLICABLE TAXES AND FEES?

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR FOR BACKUS

4391 ST HWY 87 NW

PO BOX 6

BACKUS MN 56435-0006

United States

Quantity: 4 Due Date: 06/30/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Archer,Amy L Phone: 218/328-8955

Email: Amy.Archer@state.mn.us

Event ID Format Type Page R2901-2000015966 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Backus & Washburn Lake Forestry Janitorial Start Time Finish Time 06/25/2024 07:00:00 07/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No