DNR_-_Meeting_in_Bemidji_MN_50_attendees.pdf
PDF 26 KB Posted
- Attached to
- DNR - Meeting in Bemidji MN 50 attendees
- Solicitation number
- 2000017938
- Issued by
- Big Stone County, Minnesota
About this file
Summary
This is a Request for Bid (RFB) document from the State of Minnesota Department of Natural Resources (DNR) for meeting and lodging services. The DNR seeks to procure meeting space, audiovisual equipment, single occupancy lodging, and meals for up to 50 attendees during one of two date ranges: March 31-April 2, 2026, or April 7-9, 2026. The facility must be located within 15 miles of 2115 Birchmont Beach Road NE, Bemidji, Minnesota. Detailed service specifications are provided in Exhibit C and Exhibit C Supplement 1 of the attached sample contract. Prospective bidders must submit questions in writing to Sheri Karpenko at sheri.karpenko@state.mn.us no later than February 9, 2026, at 2:00 PM Central Time. All responses must be submitted through the Supplier Portal (SWIFT) by February 11, 2026, at 2:00 PM Central Time; non-electronic and email responses will not be accepted. The procurement period runs from February 2, 2026, to February 11, 2026.
Bidders must complete and submit the Exhibit D Price Schedule with all applicable taxes, service fees, and gratuity included in the quoted price. The RFB encourages participation from small businesses and certified disadvantaged vendors in accordance with Minnesota's Small Business Procurement Program, with the Office of Equity in Procurement available to provide additional information for eligible firms. The State reserves the right to use any resulting contract and may award to one or multiple contractors to meet its service requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Soliciation_Attachments_17938.pdf | ||
| Price_Schedule_for_Wildlife_Research_Meeting.xlsx | XLSX spreadsheet | |
| Soliciation_Content_17938.pdf | ||
| SAMPLE_Contract_17938.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure meeting space, AV equipment, single occupancy lodging and meals for up to 50 for March 31-April 2, 2026 or April 7-9, 2026, within 15 miles of 2115 Birchmont Beach Road NE, Bemidji MN per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
The Contractor(s) must be able to provide the services listed in Exhibit C of the Contract document. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than February 9, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. Exhibit D Price Schedule (this document needs to be filled out and uploaded back into SWIFT)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 02/16/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000017938 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Meeting in Bemidji MN 50 attendees Start Time Finish Time 02/02/2026 10:04:00 02/11/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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