DNR_-_Large_Lake_Meeting_June_4-6_2024_Northern_MN.pdf
PDF 26 KB Posted
- Solicitation number
- 2000015777
- Issued by
- Itasca County, Minnesota
About this file
This document is a request for proposal (RFP) issued by the State of Minnesota Department of Natural Resources (DNR) to procure meeting space, audio visual equipment, lodging, meals and refreshments for a Large Lake/Rivers Fish Meeting to be held June 4-6, 2024 in Grand Rapids or Duluth, Minnesota. All responses must be submitted electronically through the SWIFT portal by May 9, 2024. DNR will be the determining factor in evaluating whether vendors meet the specified requirements, and will issue one purchase order per vendor. No partial payments will be made, and payment will be provided after all items have been received and approved.
The RFP requires vendors to review and comply with all attached documents, including a sample contract, price schedule, and terms and conditions. Vendors must also indicate if their business is based in Minnesota, meets the definition of a small business, and is majority owned by a racial minority, woman, person with a disability, veteran, or located in an economically disadvantaged county. This information is for informational purposes only and will not impact the award decision.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_15777.pdf | ||
| Solicitation_Content_15777.pdf | ||
| Price_Schedule_for_Large_Lake_Rivers_Meeting_2024.xlsx | XLSX spreadsheet | |
| SAMPLE_Contract_15777.pdf |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure meeting space with audio visual equipment, lodging, meals and refreshments for June 4-6, 2024, for Large Lake/Rivers Fish Meeting within Grand Rapids or Duluth Minnesota, as stated in the attached SAMPLE Contract within section Exhibit C.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
The complete specifications for this meeting will be found in the attachment titled Sample Contract within section Exhibit C and Exhbit C Supplement 1.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Exhibit D Price Schedule (bidder will be required to upload this back into SWIFT)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability, Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhbit D Price Schedule to enter bidder pricing. This price schedule will be used as official bid price from bidder.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: A price schedule will be used for this event, see attached Exhbit D Price Schedule to enter bidder pricing. This price schedule will be used as official bid price from bidder.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/14/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000015777 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Large Lake Meeting June 4-6 2024 Northern MN Start Time Finish Time 04/30/2024 09:36:00 05/09/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .