DNR Gladwin FO Fall Planting SOW Schedule A 2019.docx

STATE OF MICHIGAN

DNR Gladwin-Clare Counties Field Plantings – Fall Rye Request for Proposal No. #190000002968

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

A. BACKGROUND/PROBLEM STATEMENT

The Michigan Department of Natural Resources (DNR), Wildlife Division (WLD) is seeking bids for fall planting of wildlife openings in Clare and Gladwin Counties.

B. OBJECTIVE

The objective of this project is to plant annual crops that provide a food source for deer and other forest species.

C. TASK DESCRIPTION

Crops:

Agricultural Rye

Planting specifications for the above crops include the following:

-Vender to supply all farming equipment and labor.

-Vendor to thoroughly disk all openings to expose mineral soil and prepare seed bed.

-Vendor to broadcast all seed and fertilizer at the rate specified below.

-Vender to supply all Seed and fertilizer.

-Vendor to go over each field after disking with a cultipacker.

-No trash will be burned or left in the fields.

Seeding rates and acreage volumes include the following:

Rye = 100 lbs./acre x 77.4 acres Total Fall acres to be planted = 77.4 acres

Fertilizer rates for all of the above crops are (19-19-19) at 150 lbs./acre.

Fall Planting Dates = August 19 to September 8, 2019

A field planting schedule and maps are included in the bid packet.

Quality of the opening access roads varies.

A mandatory pre-plant meeting must occur before any farming activities commence on the state owned wildlife openings.

Provide Equipment Detail HERE or attach a list as a separate document

Tractor

Bulldozer

Disk

Fertilizer Spreader

Seed Spreader – grain drill

Seed Spreader – broadcast

Cultipacker

Other

**THE CONTRACTOR MUST PROVIDE PURCHASE RECEIPTS FOR SEED AND FERTILIZER TO ENSURE SPECIFIED VOLUMES AND MIXTURES ARE USED.

****BIDDERS MUST POWERWASH ALL EQUIPMENT BEFORE AND AFTER EACH PROJECT*****

Contractor Agrees to provide all personnel, equipment, tools, materials, supervision, other items and services necessary to perform the services as described in this Schedule B, Statement of Work.

☐ Contractor Agrees

If Contractor takes exception to any portion of this Schedule B, Statement of Work, Contractor to provide detail of exception in Response Box, below.

Bidder Response

Contractor Techniques Explain the specific techniques that will be used to perform the Contract Activities.

Quality Assurance Program Explain your Quality Assurance Program(s).

Incentives Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.] Bidders are encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor’s financial institution.

Meetings The State may request meetings with the Contractor, when necessary. The Contractor must attend any meeting requested by the State.

Contractor Agrees to the meetings noted in Section 1.5 Meetings and any additional meetings required for the completion of the Contract Activities referenced in this RFP.

☐ Contractor Agrees

If Contractor takes exception to any portion of Section 1.5 Meetings, Contractor to provide detail of exception in Response Box, below.

Bidders Response

D. DESCRIPTION OF TREATMENT AREAS

Areas to be planted include wildlife openings at various locations in Clare and Gladwin Counties. A field planting schedule and maps are included in the bid packet.

E. PROJECT CONTROL AND REPORTS

1. Project Control

a. The Contractor will carry out this project under the direction and control of the Michigan DNR, Wildlife Division, Gladwin Field Office, Project Manager - Bruce Barlow, Wildlife Biologist.

b. The Contractor will notify the Project Manager at the Gladwin Field Office a minimum of 24 hours prior to beginning on-site work, and within 24 hours following final completion of all on-site work under this contract.

d. Once work begins on site, the Contractor will keep the Project Manager informed of the progress of the work at least weekly and any real or anticipated problems (such as fuel spills, injuries, etc.) as they arise. The Contractor will also inform the Gladwin Wildlife Office of any long-term breaks in work (longer than one week) during the course of the project.

F. PRICE PROPOSAL

All prices/rates quoted in bidder's response to this work statement will be firm for the duration of the Contract. No price changes will be permitted.

This project will be bid on a per acre basis. This includes the cost of all equipment, labor, seed, fertilizer and transportation. NO additional charges (such as equipment repair) beyond the original bid price will be permitted.

G. STAFFING

1. Contractor Representative

1. Contractor Representative The Contractor must appoint one individual, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities and will be directly responsible for the date-to-day operations , answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 3-calendar days before removing or assigning a new Contractor Representative.

Contractor Representative:

Location:

Telephone Number:

Email Address:

Organizational Role:

Qualifications:

H. DISCLOSURE OF SUBCONTRACTORS

If the Contractor intends to utilize subcontractors (including temporary labor services, equipment rental, etc.) the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Subcontractor:

Address:

Telephone Number:

Email Address:

Description of subcontractor organization:

Services provided:

Relationship to Contractor:

Description of Contract Activities to be performed:

1.2. PRICING

1.3. Price Term

A. Pricing is firm for the entire length of the Contract.

I. PRICING

1. Price Term Pricing is firm for the entire length of the Contract.

2. Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

J. ORDERING

1. Authorizing Document The appropriate authorizing document for the Contract will be a State of Michigan purchase order.

K. ACCEPTANCE

The DNR Project Manager, or designee, will be monitoring work during the entire process. Upon Contractor’s notification that work is complete, DNR Project Manager or designee will inspect the completed fields.

· Fields must be determined to have been worked and completed in accordance with specifications.

· Work area must be in a clean and orderly condition (e.g. no fertilizer/seed bag or brush/debris littering the fields).

· All equipment, material, and miscellaneous supplies brought onto the project area(s) as part of the operation shall be removed.

· Existing access roads are in a condition equal to or better than the condition prior to Contractor’s utilization.

L. INVOICE AND PAYMENT Invoice and Payment

1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

M. PAYMENT METHODS

The State will make payment for Contract Activities by electronic funds transfer (EFT).

N. PROJECT PLAN

The Contractor will carry out this project under the direction and control of the Program Manager.

O. LIQUIDATED DAMAGES

Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $500 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.