DNR Giddings Rd Improvements Ph 2 Contract.pdf

1 PR1625 (Rev. 10/19/2012)

Michigan Department of Natural Resources – Procurement Services

MINOR CONSTRUCTION PROJECT BID PACKAGE

Issued by Authority of The Michigan Department of Natural Resources.

This is an invitation for a sealed bid for furnishing labor, material, supplies and equipment to complete the project detailed on the Proposal and Contract Form and in the attached specifications. Bid security performance bond and labor and material bond are not required for this project.

The State reserves the right to award to that responsive and responsible bidder offering the best value to the State for the quality of the service to be supplied, conformity with specifications and suitability to the requirements of the State, or to reject any and all bids in whole or in part if the best interest of the State will be served.

It is the vendor’s responsibility to read, understand and follow the Instructions To Bidders, General Conditions and General Requirements attached to this packet.

Questions regarding these terms should be directed to: Questions regarding the project should be directed to:

The Issuing Officer

PATRICK AVENDT

Telephone

(517) 284-5922

Site Contact/Project Manager’s Name

ROB SHIELDS

Telephone

906-635-6161 Address:

PROCUREMENT SERVICES

MICHIGAN DEPARTMENT OF NATURAL RESOURCES

CONSTITUTION HALL – 3TH FLOOR

525 WEST ALLEGAN STREET

P.O. BOX 30028

LANSING, MICHIGAN 48909 (This ZIP for P.O. Box only.)

(Street Address ZIP is 48933.)

Division/Office Name

DNR- Forest Resources – Sault Sainte Marie Field Unit Name

Street Address of Park Headquarters

2001 Ashmun St City, State, ZIP

SAULT SAINTE MARIE MI

This Bid Package contains: A. This instructional cover sheet.

B. The “Proposal and Contract for DNR” (PR1625).

C. Instructions to Bidders, General Conditions, General Requirements.

D. Technical specification and other attachments, if any required.

THE ATTACHED CONTRACT DOCUMENTS ARE FOR: Bid Number: FR2018-3046 PROJECT LOCATION (location where the work is being done)

Hudson Twp.- Giddings Truck Trail

COUNTY

Mackinac

NAME OF CONSTRUCTION PROJECT

Giddings Truck Trail project phase 2

MANDATORY PRE-BID OPEN HOUSE

Tuesday, Oct 16, 2018 10:00AM local time at intersection of Giddings Truck Trail & Borgstrom Rd.

BID OPENING:

DATE

Wednesday, October 24, 2018 TIME (Local Time)

3:00 P.M.

TO BID FOR THIS WORK, SUBMIT A PROPOSAL FOLLOWING THE INSTRUCTIONS BELOW.

1) Complete the “bidder’s” portion on the “Proposal and Contract for DNR” (PR1625).

DO NOT change the bid form or qualify the bid. Only bid on the contract as written. If the bidder wishes to alter the bid price, it may be done by sending in the amount of change (addition or reduction) to the original bid by the bid opening time. The original bid sum must not be revealed. Bid prices must be good for sixty days.

2) If an Addendum was issued, confirm receipt by returning two signed copies.

3) Seal two completed copies of the “Proposal and Contract for DNR” (1625) in an envelope.

4) On the mailing envelope, ensure that the following information is completed on the label:

a) Bid number b) Bid opening date and time c) That the actual bid is enclosed

It is the responsibility of the bidder to ensure that correctly identified bids are delivered on time. The Michigan DNR can not be responsible for mail delivery services.

On or before the due date and time specified on the “Proposal and Contract for DNR” (PR1625), sealed bids must be received and time stamped at 525 West Allegan St., Lansing, MI 48933, to be considered as on time.

The bids will be publicly opened and read aloud. Bid results will be available to the public after the opening.

2 PR1625 (Rev. 12/16/2016)

Michigan Department of Natural Resources – Procurement Services

PROPOSAL AND CONTRACT FOR DNR

Submittal of this information constitutes a valid proposal as required by

Authority of Act 431, PA 1984to provide the services as specified.

BID OPENING DATE and TIME CONTACT INFORMATION FOR EXAMINATION OF PREMISES AND WORKING CONDITIONS AT THE SITE For DNR Issuing Officer

WEDNESDAY,

OCTOBER 24, 2018

AT 3:00 P.M.

Site Contact/Project Manager’s Name

Rob Shields Telephone

906-635-6161

CONTRACT NO.:

PROJECT NUMBER

FR2018-3046

COMMODITY CODE:

DEPARTMENT(751):

DNR -

DIVISION/OFFICE NAME

FOREST RESOURCES- SAULT STE MARTIE

FIELD UNIT NAME

PROJECT LOCATION (WORK SITE)

Giddings Truck Trail – Hudson Twp.

PROJECT NAME

Giddings truck trail phase 2

SCOPE OF WORK: The Work to be completed under this contract includes: Grading, shaping & fill 1.22 miles of Giddings Truck Trail located between Borgstrom Road and Dinkey Line Road in Mackinac County, Hudson Township (T44N, R8W, Sections 11, 12, 14 & 15). See attached for more details.

Mandatory Pre-Bid Meeting: Tuesday, Oct 16, 2018 10:00AM local time at intersection of Giddings Truck Trail & Borgstrom Rd.

Time of Completion: Upon acceptance of the Proposal and Contract by the State, the Contractor agrees to complete all work August 1, 2019.

Bidder’s Section: (See attached instructions to Bidders, General Conditions and General Requirements.)

DO NOT alter or qualify this Proposal and Contract. This Proposal may be rejected if this form is altered or qualified.

BIDDER ‘S NAME AND COMPLETE ADDRESS

TELEPHONE

STREET ADDRESS

FEDERAL I.D. NUMBER

(if none, SOCIAL SECURITY NUMBER) (Protected information required for processing payments)

CITY, STATE, ZIP

Base Proposal Sum $ (This figure shall be valid for a period of sixty (60) days from the Bid Opening Date.)

NOTE: BID GUARANTEE & BONDS ARE NOT REQUIRED ON THIS PROJECT.

Bidder Acknowledges receipt of the following addenda: Dated:

We propose to furnish all labor, materials, equipment, tools, and services required to complete the work in accordance with the specifications and conditions contained herein in consideration of the sum(s) stated above and agree that this document and attached General Terms and Requirements will constitute the contract if accepted by the State.

Signatures and Authorizations: Bids may be rejected as being incomplete without this authorization.

BIDDER'S SIGNATURE (s) DATE

Corporations shall include with the bid, a copy of the resolution giving the person signing the bid, power to bind the company in a legal contract.

Partnerships may have all partners sign this “Proposal and Contract for DNR” (Form PR1625) or may submit a Power of Attorney.

WITNESS' SIGNATURE DATE

Sole proprietorships need only to have their signatures witnessed.

Submit 2 copies of this Proposal To:

ACCEPTANCE: THIS PROPOSAL IS

ACCEPTED BY THE STATE OF MICHIGAN

PATRICK AVENDT

DNR PROCUREMENT SERVICES

P.O. BOX 30028

525 WEST ALLEGAN ST.

LANSING, MI 48909 (This zip is for the P.O. Box.)

48933 (This zip is for the street address.)

DNR ISSUING OFFICER’S SIGNATURE DATE

WITNESS' SIGNATURE DATE

3 PR1625 (Rev. 12/16/2016)

INSTRUCTIONS TO BIDDERS

1. Preparation of Bid: Execute bid fully and properly.

Submit in duplicate on this form in a sealed envelope to this office.

2. Signatures: All bids, notifications, claims, and statements must be signed as follows:

a. Corporations: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

b. Partnerships: Signature of one partner shall be accompanied by a certified copy of the power of attorney authorizing the individual signing to bind all partners. If bid is signed by all partners, no authorization is required.

c. Individual: No authorization is needed. Each signature must be witnessed.

3. The bidder acknowledges the right of the owner to reject any or all bids and to waive any informality or irregularity in any bid received. In addition. the bidder recognizes the right of the owner to reject a bid:

a. if the bid is in any way incomplete or irregular;

b. if the bidder's performance as a contractor was unsatisfactory under a prior contract for the construction, repair, modification or demolition of a facility with the owner, or a contractor in privity of contract with the owner, which was funded, directly or indirectly, by the owner;

4. It is the intent of the owner to award a contract to the lowest responsible bidder, provided the bid has been submitted in accordance with the requirements of the bidding documents, and does not exceed the funds available.

5. Individuals needing special services to fully participate in the bidding process due to a physical challenge may contact the building superintendent or the facility manager.

6. Electronic Funds Transfer Payment Public Act 533 of 2004 requires all vendors doing business with the State of Michigan to receive payment by electronic funds transfer (EFT) for services and goods provided to the State. Please log on to the contractor and payment website at www.michigan.gov/sigmavss to register your company or you may contact the Vendor Help Desk toll-free at 888-734-9749. Contract cannot be awarded until the EFT registration process is fully complete.

7. Interpretation of Contract Documents: If any person contemplating submitting a bid for this project is in doubt as to the true meaning of any part of the drawings, specifications or other contract documents, he/she may submit a written request to the director for an interpretation not later than nine days prior to due date of bids. The person submitting the request will be responsible for its prompt delivery. An interpretation of the documents will be made by the requesting office and an addendum issued and mailed or delivered to each person who has received a set of drawings and specifications. All addenda issued shall be made a part of the contract requirements. The state will not be responsible for any other explanation or interpretation of the contract documents.

8. Substitution of Materials: Any bidder wishing to use manufacturers or materials other than those specified shall submit a written request to the director not later than nine days prior to due date for bids. Request shall be accompanied by product data to permit evaluation and comparison with specified products or materials. The person submitting the request will be responsible for its prompt delivery. An examination and evaluation of product data will be made by the state unit and, if found acceptable, an addendum will be issued and mailed or delivered to each person who has received a set of drawings and specifications. All addenda issued shall be made a part of the contract requirements.

9. Time of Completion: Upon acceptance by the state of the Proposal and Contract, the contractor agrees to complete all work required in the time frame required on the Proposal and Contract.

10. Michigan Products and Recycled Products: All contractors and suppliers are encouraged to provide Michigan-made products and/or recycled products whenever possible where price, quality, and performance are equal to, or superior to, non-Michigan products and the requirements of the contract documents.

11. Rejection: The state reserves the right to reject any bids and to waive any defects in bids.

12. Contract: Upon acceptance by the state, this document will constitute the contract and the executed duplicate will be returned to the contractor. The contract shall not be in force until the contractor has complied with all of the requirements of insurance.

GENERAL CONDITIONS

1. Definitions: "State", the State of Michigan; "Director", the director of the State Unit or his/her authorized representative; "State Unit", any state department, board, commission or institution; "Contractor", the bidder whose proposal is accepted by the state; "Notification", written notice delivered in person or by mail; "Contract Documents", this document and supplemental specifications and drawings.

2. Unfair Labor Practice: Public Act No. 278 of 1980 prohibits the state from awarding a contract or subcontract to an employer who has been found in contempt of court by a Federal Court of Appeals, on not less than three occasions involving different violations during the preceding seven years, for failure to correct an unfair labor practice as prohibited by Section 8 of Chapter 372 of the National Labor Relations Act, 29 U.S.C. 158. A contractor for the state may not, in relation to that contract subcontract with such an employer.

4 PR1625 (Rev. 12/16/2016)

3. Safety Regulations: The contractor shall conform to the "General Safety Rules and Regulations" for the construction industry, as prescribed by the Construction Safety Commission, Department of Labor and Economic Growth, Bureau of Safety and Regulations, Lansing, Michigan, and the Occupational Safety and Health Standards of the United States Department of Labor.

This shall be made a condition of each subcontract entered into pursuant to the contract.

4. Taxes: The contractor shall include and be deemed to have included in the bid and contract price all Michigan sales and use taxes currently imposed by legislative enactment and as administered by the Michigan Department of Treasury's Revenue Division on the bid date.

5. Nondiscrimination: For all state contracts for goods or services in amount of $5,000 or more, or for contracts entered into with parties employing three or more employees; in connection with the performance of work under this contract, the contractor shall comply with all published rules, regulations, directives, and orders of the Michigan Civil Rights Commission relevant to Section 6, 1976 PA 453 as amended, which may be in effect at the time of bidding for any individual State project.

6. Conflicts and Omissions: The intent of the contract documents is to provide everything necessary for the proper execution of the work. In case of conflict, the work shall not proceed until a decision has been agreed upon by all parties concerned.

7. Royalties, Patents, Notices, and Fees: Contractor shall give all notices and pay all royalties, building permits, and fees. He/she shall defend all suits or claims for infringement of any patent rights and shall save the state harmless from loss on account thereof.

He/she shall comply with all laws, ordinances, and codes applicable to any portion of the work.

8. Examination of Premises: Bidder shall familiarize himself/herself with local conditions affecting the job.

He/she shall take his/her own measurements and be responsible for the correctness of same. Bidder shall be held to have made such examinations and no allowances will be made in his/her behalf by reason of error or omission on his/her part. If any part of the contractor’s work depends for proper results upon existing work or the work of another contractor, the contractor shall notify the director before commencing work of any defects that will affect the results. Failure to so notify the director will constitute his/her acceptance of the conditions.

9. Working Conditions: All work shall be done in accordance with all regulations governing the state unit wherein the work is to be performed and with minimum possible interference with the proper functioning of the activities of that state unit. Materials, tools, equipment, etc., shall be confined so as not to unduly encumber the premises. Each bidder shall be held to have visited the site and checked with the authorities the working conditions and the methods of carrying out the work and to have included in his/her proposal all costs for meeting such working conditions.

10. Materials: Unless otherwise specified, all materials shall be new and of the best grade of the representative kinds for the purpose.

a. Whenever material, an item of equipment, or a system is described by a performance specification, written as a proprietary product, or uses the name of a manufacturer or vendor, the term "or equal' if not inserted, shall be implied.

11. Permits: The Contractor is responsible for all necessary permits for this project, unless otherwise indicated on the Bid Form, Technical Specifications, or Drawings.

All work shall be executed in accordance with the State of Michigan‘s Construction Codes, except where work is specified or shown to be above such standard. The work shall be executed in conformity with the drawings and these specifications.

If the contractor performs any work knowing it to be contrary to the State of Michigan‘s Construction Codes, the contractor shall assume full responsibility and shall bear all attributable costs.

12. Employees and Superintendence: Contractor shall enforce good order among his/her employees and shall not employ on the work any disorderly, intemperate, or unfit person or anyone not skilled in the work assigned to him/her. Contractor or a competent person having authority to act for him/her shall be at the work at all times.

He/She shall have the plans and specifications available on the site at all times.

a. Michigan Residency: Pursuant to 1988 PA 504, 50 percent of the persons working on this project and employed by the prime contractor or subcontractors shall have been residents of the State of Michigan for not less than one year before beginning work.

13. Other Contracts: The state may let other contracts in connection with the work and the contractor shall properly connect and coordinate his/her work with the work of such other contractors. The state shall not be liable for any damages or increased costs occasioned by the failure of other contractors to execute their work as may be anticipated by these documents.

14. Protection: The contractor shall be responsible for the protection of state property during the period of construction and shall exercise care to prevent damage to structures, utility services, storm and sanitary drainage systems, lawns, trees, plant material, fences, walks, drives, roadways, and other improvements in and adjacent to the area of work under the contract.

15. Insurance: No work connected with this contract shall be started until the contractor has submitted original signed certificates of insurance covering general liability and workers' compensation indicating (a) all workers are insured to protect him/her from claims for damages for personal injury or death which may arise from operations under this contract as required by Michigan statute. The

5 PR1625 (Rev. 12/16/2016) certificate must indicate a waiver of subrogation in favor of the State for the workers’ compensation. And that (b) he/she has the following liability insurance coverage:

Commercial General Liability limits shall be $2,000,000.00 each occurrence, $2,000,000.00 general aggregate, $2,000,000.00 products and completed operations aggregate, $1,000,000.00 personal and advertising injury. Commercial Automobile Liability limits shall be $2,000,000.00 combined single limit, $1,000,000 Each Occurrence Limit, $500,000 Fire Damage Limit (any one fire). All of the above insurance shall be maintained during the life of this contract.

Partial payments shall not relieve the contractor from full responsibility for any damage which may result from any cause including fire or other casualty until completion of the contract and final payment. Any casualties shall not relieve the contractor from performing the contract.

Insurance Companies must have a rating of “A—” or better as listed by A.M. Best Company. The State of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents must be named as an additional insureds on the certificate.

16. Michigan Right-to-Know Law: All contractors must conform to the provisions of the Michigan Right-to-Know Law, 1986 PA 80 which requires employers to:

a. develop a communication program designed to safeguard the handling of hazardous chemicals through labeling of chemical containers and development and availability of Material Safety Data Sheets;

b. provide training for employees who work with these chemicals.

c. develop a written hazard communications program.

17. Changes: Contractor shall make changes in the contracted work only as ordered in writing by the director.

18. Inspection: Contractor shall at all times permit and facilitate inspection of the work by the director. The state unit will designate an inspector for this contract. It will be the responsibility of this contractor to notify the inspector of the date operations are to start and to contact the inspector periodically during the course of the work to insure that work is being performed in accordance with the conditions of this contract.

19. Termination for Breach: The state may terminate this contract when violations are not stopped immediately and corrected within a reasonable length of time after notification by the director or when the approved progress schedule is not met because of failure of the contractor to prosecute the work. In the event of such termination, the state may complete the contracted work and the contractor will be liable for any excess cost occasioned the state thereby and in such case the state may take possession of and utilize in completing the work such materials and equipment as may be on the site and necessary.

20. Clean Up: Contractor shall at all times keep the premises free from accumulations of waste material or rubbish caused by his/her employees or work and at the completion of the work. he/she shall remove all his/her waste, tools, equipment, staging and surplus materials from the structure and grounds and leave his/her work clean and ready for use.

21. Guarantee: Contractor shall furnish the state with a written guarantee to remedy any defects due to faulty materials or labor which appear in the work within one year from the date of final acceptance by the state.

22. Payment: Payment for the work will be made in one sum at the completion of the contract except that a single progress payment may be made at any time during the construction period for the value of the work completed, except in no case shall the amount of the payment exceed 50 percent of the value of the contract. If contractor expects to request partial payment, he/she shall submit a schedule of costs and quantities of the various parts of the work aggregating the total contract sum, such as the director may request. When requested, the contractor shall submit a statement based upon this schedule, itemized and supported as the director may require.

Contract will not be considered complete until the work has been accepted as final by the state unit and the director and the attached "Guarantee and Statement” (DMB-437) has been completed and signed by the contractor.

Payments will be made within 30 days after the Director has certified to the Owner that work is in place in the portion of the facility covered by the applicable request for payment in accordance with the Contract documents.

Processing of progress payments by the Owner may be deferred by the Owner until Work having a prior sequence, as provided in the Contract documents, is in place and is approved. Each Application of Payment shall certify that all monies owed by the Contractor to Subcontractors and Suppliers for which payment previously has been sought have been paid from the payments received.

23. Protection of Utility Services: It is a requirement of this Contract, in accordance with Public Act 53 of 1974, as amended, that the Contractor give notice of construction intent to public utilities. "Miss Dig" (telephone number 1-800-482-7171, toll free) shall be notified a minimum of 72 hours (three working days) prior to construction activities. The Contractor shall provide for the protection of all public utility underground and above ground facilities that are to remain. Damage to any such utility services resulting from the Contractor's operations shall be repaired or replaced by the Contractor without additional cost to the State.

GENERAL REQUIREMENTS

1. The state unit will provide the following work:

a. State Salvage: The state reserves the right to salvage certain items and equipment. Such items will be identified to the bidder at the time of his/her inspection of the proposed work. Salvaged items will be removed by state prior to commencement of work under the contract.

6 PR1625 (Rev. 12/16/2016)

b. Moving Furnishings and Equipment: The contractor shall give timely notice to state unit of all furnishings, window covering and movable equipment that will interfere with his/her work or which the contractor cannot protect with coverings of paper, plastic, drop cloths or clean tarpaulin. The contractor shall furnish, install. maintain and remove all coverings used to protect furnishings. window coverings and movable equipment.

2. Project Coordination:

a. Prior to beginning work the contractor shall meet with the state unit and arrange the schedule for the project. Once the project is started, it shall be carried to completion without delay.

b. Any building utility service interruptions or outages required by the contractor in performing the work shall be prearranged with the staff of the state unit and shall occur only during those scheduled times.

3. Cutting and Patching:

a. The contractor shall do all cutting, fitting or patching of the work that may be required to make its several parts fit together properly or make new work join with the existing structure. The contractor shall take proper precautions so as not to endanger any existing work. The contractor shall not cut or alter existing structural members or foundations.

b. Holes or openings cut in exterior walls and roofs for installation of materials or equipment shall be waterproofed by appropriate, approved materials and methods.

c. All adjacent finished surfaces that are damaged by the new work shall be patched with materials matching existing surfaces. Joints between patched and existing material shall be straight smooth and flush. All patching material shall be applied by workers skilled in its installation.

4. Mechanical Alteration Procedures:

a. All work which will necessitate shutting down of existing mechanical equipment or systems shall be made at such time as will not interfere with the normal use of the existing building.

b. Any cutting of floors, walls, roofs or ceilings required to run new work or remove old shall be performed by the contractor requiring same and all patching on his/her work shall be done by the contractor to full satisfaction of the state unit.

c. All piping in existing building shall be run concealed as far as practical in pipe spaces, ceiling spaces, tunnels, crawl spaces or similar areas, except as approved or directed by the state unit.

5. Project Meetings:

a. Preconstruction Conferences: The state unit may schedule a preconstruction conference to be attended by the, state unit staff, and the contractors. Once the project has been started, the contractor shall carry it to completion without delay.

b. Meetings: The state unit may schedule meetings to be held on the job site whenever needed to supply information necessary to prevent job interruptions, to observe the work or to inspect completed work. The contractor shall be represented at each meeting by persons with full authority to act for the contractor in regard to all portions of the work.

6. Shop Drawings and Project Data:

a. Before the delivery of any material or equipment to the job site, the contractor shall submit to the state unit a complete list of material suppliers, subcontractors, and brand names of all materials proposed to be used in the project.

b. The contractor shall check and verify all field measurements and shall submit to the state unit a minimum of five copies of shop drawings, product data catalogs, material schedules, safety data sheets, etc.

Following examination by the state unit, three copies will be retained for the state's use and the remaining copies will be returned to the contractor with indication of approval or with notations for correction.

7. Temporary Utilities:

a. The contractor shall furnish and install all temporary facilities and controls required by the work, shall remove them from state property upon completion of the work, and the grounds and existing facilities shall be restored to their original condition.

b. Water and electricity will be available in the area where work will be performed. The contractor will not be charged for reasonable use of these services for construction operation. The contractor shall pay costs for installation and removal of any temporary connections including necessary safety devices and controls. Use of services shall not disrupt or interfere with operations of the state unit.

c. Temporary Sanitary Facilities: The state unit will designate a permanent toilet facility on the premises for use by a personnel employed in the work. The contractor shall repair any damage to the toilet facility caused by his/her employees.

d. Heating units if required shall be of type approved by the state unit. Equipment and surroundings shall be kept clean and in safe condition All direct fired space heaters, if used, shall be vented directly to the outside.

The contractor shall pay for all fuel and/or electricity used for temporary heat.

8. Construction Aids:

a. The contractor shall furnish, install, and maintain as long as necessary and remove when no longer required, safe and adequate scaffolding, ladders, staging, platforms, chutes, railings, hoisting equipment, etc., as required for proper execution of the work. All construction aids shall conform to federal, state, and local codes or laws for protection of workers and the public.

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b. Debris Chute: The contractor shall use a chute to lower debris resulting from his/her work. The chute shall be the enclosed type with its discharge directly into the truck.

9. Barriers and Enclosures: The contractor shall furnish, install and maintain as long as necessary and remove when no longer required adequate barriers, warning signs or lights at all dangerous points throughout the work for protection of property, workers and the public.

The contractor shall hold the State of Michigan harmless from damage or claims arising out of any injury or damage that may be sustained by any person or persons as a result of the work under the contract.

10. Contract Close Out:

a. Substantial Completion: The contractor shall notify the state unit when the work will be substantially complete and ready for inspection and preparation of a list of minor replacement, correction and adjustment items. The contractor shall be represented on the job site at the time this inspection is made and thereafter shall complete all work by the date set for final acceptance by the owner.

b. Cleaning:

(1) Regular Cleaning: All scrap or removed material, debris or rubbish shall be regularly removed from the project at the end of each working day. No discarded material shall be deposited on the grounds of the state unit without the express permission of the physical plant engineer or administrative officer. No salvage or surplus material may be sold on the premises of the state unit.

(2) Final Cleaning: Just prior to final acceptance by the state unit, the contractor shall clean all of the work and existing surfaces, building elements and contents that were soiled by his/her operations and make repairs for any damage or blemish that was caused by the work.

11. Project Record Documents: The contractor shall furnish to state unit with the request for final payment reproducible drawings or plans, and any sections or details necessary, clearly showing the actual path and location of material and equipment installed in this project.

12. Warranties: Unless otherwise specified in these documents, the contractor shall provide a minimum one

(1) year warranty on all materials, labor, workmanship, etc. that shall cover the entirety of this project. The contractor shall forward to the state unit Form PR-1628E covering statements concerning guarantee and indebtedness, and any other special warranties or requirements of the contract documents.

Giddings Truck Trail project phase 2 DNR- Forest Resources – Sault Sainte Marie FO

Project Scope of Work: STATEMENT OF WORK

The Michigan Department of Natural Resources, Forest Resources Division is responsible for maintain miles of forest roads. This project consists of 1.22 miles of Giddings Truck Trail located between Borgstrom Road and Dinkey Line Road in Mackinac County, Hudson Township (T44N, R8W, Sections 11, 12, 14 & 15).

The map below shows each segment of work to be bid.

Scope of Work:

Segment # 1 (Green Lines on Map) (fill in unit price on the last page of this document.)

Provide lump sum pricing for the following (grading, shaping & filling):

Cap road surface with 4 inches crushed gravel (23A) on the first 1,325’ marked on the map; also, this area is marked with blue ribbon on the job site.

Fill the soft road bed with pit run gravel as needed and cap the road surface with 4 inches crushed gravel (23A) on the 500’ section marked on the map; also, this area is marked with blue ribbon on the job site.

i. Shape and level the existing subgrade roadbed using existing materials along the roadbed to a width of no less than 14’-0”

ii. Shaping and leveling of the roadbed should result in drainage off the roadbed and maintain an approximate 14’-0” wide roadbed.

Fill the soft road bed with pit run gravel as needed and cap the road surface with 4 inches crushed gravel (23A) on the 2,508’ section marked on the map; also, this area is marked with blue ribbon on the job site.

i. Shape and level the existing subgrade roadbed using existing materials along the roadbed to a width of no less than 14’-0”

ii. Shaping and leveling of the roadbed should result in drainage off the roadbed and maintain an approximate 14’-0” wide roadbed.

Segment # 2 (Blue Line on Map) (fill in unit price on the last page of this document.)

Provide lump sum pricing for the following (grading, shaping & filling):

Fill the soft road bed with pit run gravel as needed and cap the road surface with 4 inches crushed gravel (23A) on the 2,125’ section marked on the map; also, this area is marked with blue ribbon on the job site.

i. Shape and level the existing subgrade roadbed using existing materials along the roadbed to a width of no less than 14’-0”

ii. Shaping and leveling of the roadbed should result in drainage off the roadbed and maintain an approximate 14’-0” wide roadbed

SPECIAL REQUIREMENTS AND NOTIFICATION

A. The contractor shall provide suitable equipment for all work. Equipment shall be in good working condition and shall be operated by individuals who are properly trained and skilled for such equipment.

B. Contractor shall be responsible for obtaining any necessary permits and complying with all pertinent regulations of governmental agencies having jurisdiction.

C. In the event of conflict between or among specified requirements and pertinent regulations, the more stringent requirement will govern when so directed by the project manager.

D. The Contractor shall thoroughly inspect the premises prior to commencing work. The Contractor shall also determine the extent of work required and the need for temporary shoring and/or permanent structural changes. Covered by Article 8 of the front-end documents.

E. The Contractor shall comply with Act 53, P.A. of 1974, by notifying the public utilities of the proposed work at least 48 hours prior to the commencement of such activities by contacting MISS DIG. Covered by Article 24 of the front-end documents.

F. It shall be the responsibility of the contractor to determine the exact location of all existing utilities.

For those utilities to remain in service, the Contractor shall make temporary and/or permanent relocation, as necessary, to comply with the drawings.

TECHNICAL SPECIFICATIONS AND MATERIALS

Pit-run gravel may be used for spot filling existing holes and soft areas in road.

Material used for the cap must be 23A aggregate crushed gravel.

INSPECTION AND ACCEPTANCE

During the performance of the contract, or when specifically requested, the Department reserves the right to make periodic inspections to review all services called for by the contract and to assure the work is progressing satisfactorily. If any of the services do not conform to contract requirements, the Department may require the Contractor to perform the services again in conformity with contract requirements. When the defects in services cannot be corrected by reperformance, the Department may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Department may by contract or otherwise, perform the services and charge to the Contractor the cost incurred by the Department that is directly related to the performance of such service or terminate the contract for default.

PERIOD OF PERFORMANCE

All tasks as specified on the statement of work shall be completed, inspected and accepted by August 1, 2019

BID SCHEDULE

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Base Bid Item No.

Description (Bidder to write price in Words)

Item Bid Price

Unit Price

Segment # 1 Bid Amount

XXXXXXXXX

Segment # 2 Bid

Amount

XXXXXXXXX

Pit Run- in place- CY XXXXXXXXX

23A Gravel- in place XXXXXXXXX

TOTAL PRICE** XXXXXXXX

** “TOTAL PRICE” equals the sum of Segment #1 and Segment #2, above. This amount is to be entered into the “BASE PROPOSAL SUM” on page two of this document. The Unit Prices for Pit Run Gravel in place, and 23A Gravel in place are for potential additional work. Bids received without the above line items completed may be rejected as being incomplete.

II. BASIS OF AWARD OF CONTRACT

A. Award of Contract will be based upon the lowest BASE PROPOSAL SUM received from a responsive and responsible bidder, provided the figure does not exceed available funding.