DNR_Fergus_Falls_Janitorial.pdf
PDF 42 KB Posted
- Attached to
- DNR Fergus Falls Janitorial
- Solicitation number
- 2000016827
- Issued by
- Pine County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the Minnesota Department of Natural Resources (DNR) for janitorial services at the Fergus Falls DNR Office. The solicitation seeks bids for weekly cleaning services, interior window washing (twice per year), wall washing (twice per year), lunchroom and conference room washing and disinfecting (twice per year), and dusting and cleaning of all surfaces (6 times per year). The event is open for bidding from March 7, 2025, to April 10, 2025, with a contract due date of June 30, 2027. Potential bidders must be registered in the Swift Portal and can receive assistance through the Contractor Assistance Help Desk at 651-201-8100.
The RFP includes several important considerations for bidders, such as a requirement to provide proof of insurance, the option to claim Minnesota Resident Vendor status, and the potential for a veteran-owned small business preference. The award will be made to the lowest responsible vendor meeting all specifications, with the state reserving the right to award items separately or by grouping. Bidders are required to include all costs in their unit pricing, including labor, materials, tools, transportation, equipment, and taxes. The document also encourages diversity and inclusion, with opportunities for small businesses and those owned by racial minorities, women, veterans, or located in economically disadvantaged counties.
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Text version
Event Description The Department of Natural Resources is seeking bids for janitorial service for the Fergus Falls DNR Office.
All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.
Failure to respond to latest event version may result in bid rejection.
Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.
Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.
Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.
(Include this section if project is related to a building)
General Questions Question Response
RESPONDER DECLARATION
Do you acknowledge and certify compliance with all Responder Declarations stated in Section 1 of the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIAL TERMS:
Do you accept all the Special Terms and Conditions stated in the Event?
Exceptions detailed in other locations within the
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 1 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Can you meet the specifications called for in the event?
Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
CONTRACT OBLIGATION:
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 2 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
SERVICE CONTACT:
Enter the name, phone number, fax number, and e-mail address of your contact person during the service?
Response Comments
SERVICE REQUIREMENTS:
Can you meet the service dates as stated in the solicitation?
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 3 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
STATE OF MINNESOTA RESIDENT VENDOR
In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:
(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;
(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;
(3) has a business address in the state; and
(4) has affirmatively claimed that status in the bid or proposal submission.
To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.
Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.
Are you claiming Resident status?
BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE
CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET
FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN
YOUR BID OR PROPOSAL SUBMISSION
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 4 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
VETERAN-OWNED SMALL BUSINESS PREFERENCE:
Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.
6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.
A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).
Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.
If you are claiming the veteran-owned preference, attach all required documentation to the Trade Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.
I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 5 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
ORGANIZATION LEGAL DESCRIPTION:
Select the appropriate legal description of your business organization. Select One
Options: Independent Contractor Sole Proprietor Corporation Incorporated
LLC
Other-Please Specify
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 6 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 7 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 8 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 104 UOM: DOLLAR Bid Qty: 104
Reserve Price: No
Description: 2025-701 Fergus Falls Janitorial What is the price per weekly cleaning?
Question Response What is the price per weekly cleaning?
Response Comments
Line: 2 Item ID: Line Qty: 4 UOM: DOLLAR Bid Qty: 4
Reserve Price: No
Description: 2025-701 Fergus Falls Janitorial What is the price per interior window washing?
Twice per year
Question Response What is the price per interior window washing?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 9 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 4 UOM: DOLLAR Bid Qty: 4
Reserve Price: No
Description: 2025-701 Fergus Falls Janitorial What is the price per washing of walls?
Twice per year
Question Response What is the price per washing of walls?
Response Comments
Line: 4 Item ID: Line Qty: 4 UOM: DOLLAR Bid Qty: 4
Reserve Price: No
Description: 2025-701 Fergus Falls Janitorial What is the price per washing and disinfecting of lunchroom and conference room?
Twice per year
Question Response What is the price per washing and disinfecting of lunchroom and conference room?
Response Comments
Line: 5 Item ID: Line Qty: 12 UOM: DOLLAR Bid Qty: 12
Reserve Price: No
Description: 2025-701 Fergus Falls Janitorial What is the price per dusting and cleaning all surfaces?
6 times per year
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 10 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question ResponseQuestion Response What is the price per dusting and cleaning all surfaces?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 11 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 12 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 104 UOM: DOLLAR Description: 2025-701 Fergus Falls Janitorial
What is the price per weekly cleaning?
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR COLO FACIL FERGUS FALLS
1509 1ST AVE N
FERGUS FALLS MN 56537-1271
United States
Quantity: 104 Due Date: 06/30/2027 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 4 UOM: DOLLAR Description: 2025-701 Fergus Falls Janitorial
What is the price per interior window washing?
Twice per year
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR COLO FACIL FERGUS FALLS
1509 1ST AVE N
FERGUS FALLS MN 56537-1271
United States
Quantity: 4 Due Date: 06/30/2027 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 4 UOM: DOLLAR Description: 2025-701 Fergus Falls Janitorial
What is the price per washing of walls?
Twice per year
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 13 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR COLO FACIL FERGUS FALLS
1509 1ST AVE N
FERGUS FALLS MN 56537-1271
United States
Quantity: 4 Due Date: 06/30/2027 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 4 UOM: DOLLAR Description: 2025-701 Fergus Falls Janitorial
What is the price per washing and disinfecting of lunchroom and conference room?
Twice per year
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR COLO FACIL FERGUS FALLS
1509 1ST AVE N
FERGUS FALLS MN 56537-1271
United States
Quantity: 4 Due Date: 06/30/2027 Freight Terms:
Ship Via:
Line: 5 Item ID: Line Qty: 12 UOM: DOLLAR Description: 2025-701 Fergus Falls Janitorial
What is the price per dusting and cleaning all surfaces?
6 times per year
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 14 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR COLO FACIL FERGUS FALLS
1509 1ST AVE N
FERGUS FALLS MN 56537-1271
United States
Quantity: 12 Due Date: 06/30/2027 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 15 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Staley,Alexandra N Phone:
Email: alexandra.staley@state.mn.us
Event ID Format Type Page R2901-2000016827 Sell RFx 16 Event Round Version 1 1 Event Name DNR Fergus Falls Janitorial Start Time Finish Time 03/07/2025 13:39:45 04/10/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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