DNR_Catering_Services_located_at_Camp_Ripley,_MN.pdf
PDF 27 KB Posted
- Attached to
- DNR Catering Services located at Camp Ripley, MN
- Solicitation number
- 2000016523
- Issued by
- Mower County, Minnesota
About this file
This is a Request for Proposals (RFP) issued by the Minnesota Department of Natural Resources for catering services at Camp Ripley in Little Falls, MN. The contract is for providing catering services including breakfast, morning break, lunch, afternoon break, and dinner for multiple events throughout the year with approximately 20-400 attendees per event. The contract term is from February 1, 2025 through January 31, 2026. Questions must be submitted in writing to Staci Stoerzinger by January 9, 2025, and the RFP response deadline is January 17, 2025 at 2:00 PM.
The State does not guarantee a minimum number of meals or attendees, and pricing must remain firm throughout the contract period regardless of actual attendance numbers. The RFP includes diversity and inclusion questions regarding small business status and ownership by minorities, women, persons with disabilities, or veterans. Vendors must be registered in the SWIFT system to participate, and assistance with registration is available through the Vendor Assistance Helpdesk. A price schedule must be submitted with the proposal, though the system requires entering $0.01 as a placeholder bid amount.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Request_for_Proposal_16523.pdf | ||
| Sample_Contract___Exhibits_16523.pdf | ||
| Attachments___Declarations_16523.pdf | ||
| Exhibit_D_-_Price_Schedule_16523.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description PURPOSE: To establish a Contract for catering services with a State of Minnesota licensed caterer for the Minnesota Department of Natural Resources. The State anticipates hosting multiple events throughout the year with approximately 20 – 400 attendees. The State does not guarantee a minimum number of attendees and pricing must remain firm throughout the contract period. Catering services shall include, but is not limited to, breakfast, morning break, lunch, afternoon break, and dinner, days of the week and times will be established for each event. All catering services will take place at Camp Ripley, 15000 Highway 115, Little Falls, MN 56345.
Contract Term. The Contract Term will be from February 1, 2025, through January 31, 2026
Submitting Questions. The deadline for submitting questions is January 9, 2025. Questions must be submitted in writing to Staci Stoerzinger at staci.stoerzinger@state.mn.us. All questions received by the cutoff date will be responded to via an addendum.
Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1 again.
The State does not guarantee a minimum number of meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 1 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Exhibit B of the Sample Contract and Exhibits, details the insurance(s) required by the Contractor for fulfilling the solicitation and subsequent contract requirements
Have you reviewed the Insurance Requirements of the solicitation, and do you understand that these policy
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 2 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No limits MUST be met?
Yes
Response Comments
This Contract will be utilized for the catering only for designated events for the DNR held at Camp Ripley, Little Falls, MN. The State anticipates that each event will have approximately 20 to 400 attendees.
The Contractor must have ability to serve an entire group within the timeframe given for the meal (both group size and dates of catering event is determined on an as-needed basis); catering must NOT be provided on an individual order basis (i.e. on demand at window).
This is a pass/fail requirement, you must respond to this question for further consideration in phase 2 of the evaluation process.
Do you have the ability to serve an entire group within the timeframe given for a DNR requested meal?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 3 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response Upload the Price Schedule as instructed.
Note: This Event is utilizing a price schedule.
However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 4 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 5 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 01/19/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 6 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451
Email: Staci.Stoerzinger@state.mn.us
Event ID Format Type Page G0210-2000016523 Sell RFx 7 Event Round Version 1 1 Event Name DNR Catering Services located at Camp Ripley, MN Start Time Finish Time 12/27/2024 14:00:00 01/17/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .