DNR_-_All_Managers_Mtg_Sevent_County_Metro_Area.pdf
PDF 27 KB Posted
- Attached to
- DNR - All Managers Mtg Sevent County Metro Area
- Solicitation number
- 2000016387
- Issued by
- Anoka County, Minnesota
About this file
This document is a Request for Proposals (RFP) issued by the Minnesota Department of Natural Resources (DNR) for meeting space with audio visual equipment, lodging, meals, and refreshments for the DNR 2025 All Managers Meeting. The event is scheduled for January 21-23 or January 28-30, 2025 within the seven-county Metro Area (Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, Scott, and Washington) and is expected to have approximately 132 attendees. Bidders may submit proposals for either a three-day event (Option 1) or a two-day event (Option 2), and the vendor will be selected based on meeting the specified requirements. All responses must be submitted electronically through the SWIFT portal by October 31, 2024.
The RFP includes a sample contract with detailed specifications in Exhibit C and Exhibit C Supplement 1. Bidders must review and comply with all requirements outlined in the attachments. Payment will be made after all items have been received and approved, with no partial payments allowed. The DNR will be the sole determiner if the vendor meets the specifications. Bidders are encouraged to review the state's Small Business Procurement Program to determine if they may be eligible for certification, as this information is for informational purposes only and will not be a factor in the award decision.
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Other files
| File | Type | Posted |
|---|---|---|
| Option_1_3-Day_Event_Price_Schedule_for_All_Managers_Mtg.xlsx | XLSX spreadsheet | |
| Option_2_2-_Day_Event_Price_Schedule_for_All_Managers_Mtg.xlsx | XLSX spreadsheet | |
| Solicitation_Content_16387.pdf | ||
| Solicitation_Attachments_16387.pdf | ||
| SAMPLE_Contract_16387.pdf |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure meeting space with audio visual equipment, lodging, meals and refreshments for DNR 2025 All Managers Meeting January 21-23 or 28-30, 2025 within the seven county Metro Area (Anoka, Carver, Chisago, Dakota, Hennepin, Ramsey, Schott, and Washington for approximately 132 attendees as detailed in attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1. Bidders will have the opportunity to bid on Option 1 which is a three-day event and/or Option 2 which is a two-day event. Excel spreadsheets are marked as such Option 1 and Option 2 - Bidders may bid on both if they so choose.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and upload back into SWIFT. If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
The complete specifications for this event will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder should upload this back into SWIFT) TWO OPTIONS for Pricing:
Option 1 3-Day Event Price Schedule for All Managers Mtg Option 2 2-Day Event Price Schedule for All Managers Mtg
Bidders do NOT need to fill out both pricing pages, but if both options are available the bidder should fill out both pricing sheets.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 1 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 2 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 3 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. There are two options, bidders may bid on one or both. This price schedule will be used as official bid price from bidder
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 4 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 5 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. There are two options, bidders may bid on one or both. This price schedule will be used as official bid price from bidder
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 11/05/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 6 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000016387 Sell RFx 7 Event Round Version 1 2 Event Name DNR - All Managers Mtg Sevent County Metro Area Start Time Finish Time 10/21/2024 13:59:00 10/31/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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