DMS Announcement for Professional Land Survey Services.pdf
PDF 229 KB Posted
- Solicitation number
- 16-20260825
- Issued by
- North Carolina
About this file
This is an announcement for professional land survey services issued by the North Carolina Department of Environmental Quality (NCDEQ) Division of Mitigation Services (DMS) for pre-qualification of firms to provide survey services on state conservation properties. The DMS seeks to pre-qualify up to ten firms to provide services including survey and metes and bounds descriptions for land acquisitions or dispositions, conservation area boundary marking and monumentation, reports of survey for easement trespass and injury documentation, and retracement surveys to re-establish conservation easement boundaries and property lines. The contract term is three years with two optional one-year renewals. Letters of Interest are due by September 9, 2026, at 2:00 p.m. ET and should be submitted electronically to Kristie.Corson@deq.nc.gov with the subject line "2026 Professional Land Survey Services LOI." No site visits or bidders' meetings are specified in the announcement.
The total budget estimate for the contract period is $500,000. Selected firms are not guaranteed work in all areas of the scope nor any specific amount of work. Applicant firms must maintain good ethical and professional standing in North Carolina and must provide evidence of NC Board of Examiners for Engineers and Surveyors licensure, disclose any disciplinary actions within the previous three years, and demonstrate specialized expertise in conservation easement surveys and boundary marking for state compensatory mitigation projects within the past five years. Firms must also provide proof of business registration with the North Carolina Secretary of State and vendor registration with the State of North Carolina electronic vendor portal. DBE/MBE/HUB status should be identified in submissions. Letters of Interest must include qualified staff credentials, geographic areas of operation within North Carolina, project references with county deed book information, a photo log from a completed monumentation project, and professional references.
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Text version
ANNOUNCEMENT FOR
NCDEQ DIVISION OF MITIGATION SERVICES
2026-2028 PROFESSIONAL LAND SURVEY SERVICES
The NCDEQ Division of Mitigation Services (DMS) is pre-qualifying Professional Land Survey (PLS) firms for the purpose of providing survey services on the State of North Carolina conservation properties.
Department/Agency NCDEQ - Division of Mitigation Services DEQ Number 16-20260825 Budget Estimate: $500,000.00 over the Contract Term Contract Term: Three (3) years with Two (2) 1-year optional renewal Advertisement Date: 8/25/2026 Closing Date: 9/9/2026 @ 2:00pm ET Submit electronic copy of Letter of Interest (LOI) to:
Kristie.Corson@deq.nc.gov Subject line must say: 2026 Professional Land Survey Services LOI Note: Email attachment limit is 25 MB
Up to ten (10) firms may be pre-qualified to be utilized over a three-year period. The selected firms will not be guaranteed work in all areas within this scope of work, nor will the firms be guaranteed any specific amount of work. The firms performing the work must have good ethical and professional standing in the State of North Carolina.
SERVICES REQUIRED
While not comprehensive, the following is a list of services anticipated under this pre-qualification:
1. Survey. The PLS may be contracted to produce metes and bounds descriptions and survey plats for acquisitions or dispositions of land.
2. Conservation Area Boundary Marking. The PLS may be contracted to establish or enhance conservation area boundary markings on properties per most recent DMS Property Mechanism Guidance and Deliverables available at the following link:
https://edocs.deq.nc.gov/MitigationServices/DocView.aspx?id=6154&dbid=0&repo=Mitiga tionServices&cr=1.
3. Report of Survey. The PLS may be contracted to produce a Report of Survey to document easement trespass and injury concerns. These reports of survey will be used as exhibits to aid attorneys in resolving trespass and injury concerns within a conservation area.
4. Retracement Survey. The PLS may be contracted to re-establish conservation easement boundaries, property boundaries, right-of-way boundaries, etc. based on historical records, previous surveys, or legal descriptions.
https://edocs.deq.nc.gov/MitigationServices/DocView.aspx?id=6154&dbid=0&repo=MitigationServices&cr=1 https://edocs.deq.nc.gov/MitigationServices/DocView.aspx?id=6154&dbid=0&repo=MitigationServices&cr=1
LETTER OF INTEREST SUBMITTAL
Professional Land Survey (PLS) firms that are interested in being pre-qualified to provide these services shall submit a Letter of Interest (LOI) that addresses the following:
Section One. Cover Letter
1. Expression of firm’s interest in the project and statement of ability to perform the services anticipated.
2. Identify firm principal and manager for the project.
3. Identify NC Board of Examiners for Engineers and Surveyors’ licensure number and any
NCBELS Disciplinary Actions within the last three (3) years. Fully describe any NCBELS Disciplinary Actions reported.
4. Statement of DBE/MBE/HUB status of the firm.
Section Two. Evaluation Factors
1. Qualified staff. Provide a list of team member(s) names, professional licenses and/or certifications.
2. Area of Operation. Describe areas and/or regions of the State of North Carolina where the firm has performed work and is willing to perform work (East, Central, West as depicted on Attachment A).
3. Specialized or appropriate expertise in producing conservation easement deeds and survey plats for State of North Carolina compensatory mitigation projects. Provide a summary of conservation easement surveys performed and recorded for State of North Carolina compensatory mitigation projects within the last five (5) years. Provide the following project information: Project name, date, and location.
a. Project team member(s) involvement.
b. Description of work performed.
c. County Deed book and page of recorded deed and plat.
4. Specialized or appropriate expertise in conservation easement monumentation and boundary marking. Provide a summary of conservation easement monumentation and boundary marking projects completed for State of North Carolina compensatory mitigation projects within the last 5 years. Provide the following project information:
a. Project name, date, and location.
b. Project team member(s) involvement.
c. Description of work performed.
Section Three. Supporting Information.
1. A photo log of one (1) of the above-listed conservation easement monumentation and boundary marking projects.
2. A list of professional references with contact information.
3. Evidence of business registration with the North Carolina Secretary of State.
4. Evidence of registration as a vendor in the State of North Carolina electronic vendor portal https://evp.nc.gov/.
SUBMITTAL FORMAT
Interested firms shall submit one (1) electronic copy (pdf) of the Letter of Interest (LOI) to kristie.corson@deq.nc.gov. The email subject line must say “2026 Professional Land Survey Services LOI”.
ATTACHMENT A
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