DMS-25/26-259

Food Services RFI Page 1 of 2

REQUEST FOR INFORMATION NO. DMS-25/26-259

FOOD SERVICES

QUESTIONS AND ANSWERS

Note: All written questions are reproduced in the same format as submitted by the Respondent.

NO. QUESTION ANSWER

1.

Are you looking for ready to eat, 7 year shelf life meals?

The Department is interested in solutions that include, but are not limited to, hot meals, grab-and-go items, snacks, hot and cold beverages, fresh produce, and made-to-order sandwiches.

2.

To also help us, if historical transaction history for the past 12 months for each location as well as daily on-site population for each building can be made available, it will help us in our assessment.

Second Quarter 2025 gross sales reports as follows...

Catering $0 Capitol $49,001.19 Dept. of Revenue $87,215.99

Please provide the current daily building population and visitor traffic for each location

Number of employees as reported to the Department by agencies occupying leased space:

Capitol: 1,068 (excluding Senate – DMS does not have those figures at this time)

DOR: 1,760

Please provide historical sales:

a. transaction counts

b. average checks

c. gross sales by location for the past three years

Please see answer to question #2 for the figures that are available at this time.

Are all three existing service points currently operating?

Yes

Please provide the current staffing structure by site and shift.

Labor analysis is determined by a few factors and varies by sales, days of the week, and seasons. Currently, the vendor has 3–4 employees on each shift at each of the two operating locations.

Please identify the current operating model, including whether DMS provides a subsidy, management fee, minimum guarantee, or other financial support.

Currently, the Contractor operates the food service facilities within Department-owned space at no cost to the Department. The Contractor is responsible for operating costs and retains all revenues generated from the sale of goods and services.

DMS-25/26-259

Food Services RFI Page 2 of 2

NO. QUESTION ANSWER

Please provide the anticipated catering volume Unknown at this time.

9 How many catering events per year Unknown at this time.

Is there exclusive catering rights associated with the contract?

No, State of Florida staff or visitors would not be precluded from using alternate sources for catering.

Will DMS provide a current condition assessment for all state-owned equipment?

Once the RFI concludes, should the Department proceed with a procurement or contract, a current assessment would be provided at that time.

Who owns the equipment for the cafes and smallwares – who is responsible for maintaining the maintenance as well?

The Department is responsible for the maintenance and inspections of Department-owned equipment.

Is DMS open to a management-fee, subsidy, shared-risk, or hybrid financial model?

For the purposes of the RFI, DMS would like to see vendor recommended options for providing the food services.

Is DMS open to self-checkout, mobile ordering, smart coolers, micro-markets, or unattended retail outside staffed operating hours?

Yes. For the purposes of the RFI, DMS would like to see all vendor recommended options for providing the food services.

Is DMS open to different operating hours by location based on demand? Yes

Would DMS consider minimum annual revenue or participation guarantees?

This would be subject to approval by DMS.

For the purposes of the RFI, DMS would like to see vendor recommended options for providing the food services.

What is the level of background checks and security checks for staffing?

All contracted employees performing services under a contract are required to undergo background screenings in accordance with Ch. 435, Florida Statutes.

Will vendors be evaluated on price, investment, menu, experience, technology, financial model, or other factors?

This is a Request for Information (RFI) for research and planning purposes only.

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