DMS-2425-245 PMP ITB_final.pdf

ITB No.: DMS-24/25-245 Project Management Professional Exam Preparation and Testing Services Page 1 of 25

4050 Esplanade Way Tallahassee, FL 32399-0950

Ron DeSantis, Governor Pedro Allende, Secretary

THE STATE OF FLORIDA

DEPARTMENT OF MANAGEMENT SERVICES

INVITATION TO BID

FOR

PROJECT MANAGEMENT PROFESSIONAL

EXAM PREPARATION TRAINING AND TESTING SERVICES

DMS-24/25-245

Refer ALL inquiries to:

Procurement Officer: Jessica Lewis Departmental Purchasing

Florida Department of Management Services 4050 Esplanade Way, Suite 260

Tallahassee, FL 32399-0950 Phone: 850-410-2404

Email: DMS.Purchasing@dms.fl.gov

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Any protest concerning an agency decision or intended decision must be timely filed with the Department of Management Services’ Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at:

Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950. Protests may also be filed by fax at 850- 922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines.

NOTICE PURSUANT TO SUBSECTION 287.057(25), F.S.

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

mailto:DMS.Purchasing@dms.fl.gov mailto:agencyclerk@dms.fl.gov.

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Table of Contents

SECTION 1. INTRODUCTION

Solicitation Objective Term Definitions Timeline of Events Special Accommodations Procurement Officer Order of Precedence for Solicitation

SECTION 2. SOLICITATION PROCESS

Questions and Answers Addenda to the Solicitation Public Opening Modification or Withdrawal of Bid Supplier Development

SECTION 3. GENERAL AND SPECIAL INSTRUCTIONS

General Instructions Special Instructions Florida Substitute Form W-9 Process How to Submit a Bid Cost of Bid Preparation Independent Preparation False or Eroneous Information Mandatory Responsive Requirements

SECTION 4. SELECTION METHODOLOGY

Basis of Award Department’s Rights to Reject Bids Equal Bids

SECTION 5. AWARD

Rights for Award Agency Decision Contract Formation

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Attachments:

Attachment A - Scope of Work Attachment B - Price Sheet Attachment C – Draft Contract Attachment D – PUR 7801 Vendor Certification Form

Forms:

Form 1 - Contact Information Form 2 - Notice of No Conflict-of-Interest Form 3 - Non-Collusion Affidavit Form 4 - Statement of No Involvement Form 5 - Subcontracting Form 6 - Mandatory Responsiveness Requirements

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Project Management Professional Exam Preparation and Testing Services Page 4 of 25

SECTION 1. INTRODUCTION

Solicitation Objective The Department of Management Services (Department) is issuing this solicitation to establish a contract for Project Management Professional (PMP®) Exam Preparation Training and Testing Services. The Department reserves the right to award one Bidder or to make no award, as determined to be in the best interest of the State.

The historic annual spend for the services being procured through this solicitation is approximately $169,200.00. Historical spending is provided for informational purposes only and should not be construed as representing actual, guaranteed, or minimum spend under a new contract.

Term The term is as specified in section 2 of Attachment C – Draft Contract.

Definitions The following definitions apply to this ITB, in addition to the definitions in the PUR 1000 and PUR 1001. Additional definitions may be found in Attachment A – Scope of Work and Attachment B – Draft Contract. In the event of a conflict, the definitions listed in this section supersede the incorporated definitions for the purposes of this ITB document. All definitions apply in both their singular and plural sense.

1.3.1. Bid

The document(s) submitted by a Bidder in response to this ITB. The term Bid is used interchangeably with response.

1.3.2. Bidder

A vendor who submits a bid to this ITB. The term Bidder is used interchangeably with Respondent.

1.3.3. Business Day

Monday through Friday, inclusive, except for those holidays specified in section 110.117, F.S., from 8:00 a.m. to 5:00 p.m., Eastern Time.

1.3.4. Business Network

The secure platform for Vendors to indicate participation in formal and information solicitations and to submit responses to those solicitations electronically. The terms Ariba on Demand (AOD) and MyFloridaMarketPlace (MFMP) are used interchangeably with Business Network.

1.3.5. Confidential Information

Information or material which (i) meets the definition of “Trade Secret” in section 812.081(1)(f), Florida Statutes.; or (ii) is otherwise exempt from the disclosure of public records required by Article I, Section 24, Florida Constitution (exemptions may be found in Chapter 119, F.S., other Florida laws, and preempting Federal laws or regulations).

1.3.6. Contract

The written agreement between the Department and the awarded Bidder resulting from this solicitation.

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1.3.7. Contractor

A Vendor that enters into a Contract as a result of this solicitation.

1.3.8. Department

The Florida Department of Management Services or its designee.

1.3.9. Division

The Department’s Division of State Purchasing.

1.3.10. Invitation To Bid (ITB)

Reference to ITB number DMS-24/25-245 Project Management Professional Exam Preparation Training and Testing Services, including all attachments and addenda.

1.3.11. MyFloridaMarketPlace (MFMP)

The State’s eProcurement system, MyFloridaMarketPlace, is accessible at:

MyFloridaMarketPlace / State Purchasing / Business Operations - Florida Department of Management Services

1.3.12. Services

The services to be performed by the Contractor pursuant to a Contract, if any, resulting from this solicitation.

1.3.13. State

The State of Florida.

1.3.14. Vendor(s)

An entity that is capable and in the business of providing a commodity or service similar to those listed within this solicitation.

1.3.15. Vendor Information Portal (VIP)

The State’s bidding system developed in accordance with section 287.042(3)(b)2., F.S. VIP is accessible at: MyFloridaMarket Place Vendor Information Portal

Timeline of Events The table below contains the Timeline of Events for this solicitation. The dates and times within the Timeline of Events are subject to change. It is the Bidder’s responsibility to check for any changes on the Vendor Information Portal (VIP). Bidders are responsible for submitting all required documentation by the dates and times specified below. (All times indicated are Eastern Time).

Event Time

(Eastern Time)

Date

Solicitation posted on the VIP N/A 4/8/2025

Deadline for Bidders to submit questions to Procurement Officer 5:00 PM 4/22/2025 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://vendor.myfloridamarketplace.com/

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Event Time

(Eastern Time)

Date

Department’s anticipated posting answers to Bidder questions on the VIP N/A 4/29/2025

Deadline to submit Bid and all required documents in MFMP Business Network 2:00 PM 5/13/2025

Public Opening:

Conference Room 260K 4050 Esplanade Way, Tallahassee, Florida 32399-0950

Join by telephone:

United States (Toll Free): 1 855 578 6266 United States (Toll Free): 1 888 585 9008

Access Code: 380-031-285

3:00 PM 5/13/2025

Anticipated date to post Notice of Intent to Award on the VIP 5/20/2025

Anticipated Contract start date N/A 7/1/2025

Special Accommodations Any person requiring a special accommodation due to a disability should contact the Department’s Americans with Disabilities Act (ADA) Coordinator at (850) 922-7535 or ADA.Coordinator@dms.fl.gov at least five (5) Business Days prior to the scheduled event. If hearing or speech-impaired, please contact the ADA Coordinator by using the Florida Relay Service at (800) 955-8771 (TDD).

Procurement Officer In accordance with section 21 of the PUR 1001:

https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructi ons_to_Respondents.pdf, the Procurement Officer is the sole point of contact for this ITB.

Violation of this restriction may be grounds for rejecting a Bid.

The contact information for the Procurement Officer is:

Jessica Lewis, Purchasing Analyst Florida Department of Management Services 4050 Esplanade Way, Suite 260 Tallahassee, FL 32399-0950 Email: DMS.Purchasing@dms.fl.gov

***ALL EMAILS TO THE PROCUREMENT OFFICER SHOULD CONTAIN THE

SOLICITATION NUMBER IN THE SUBJECT LINE OF THE EMAIL.***

If a Bidder claims that any portion of an email is trade secret under Section 812.081, F.S., or otherwise confidential under Florida or Federal Law, the Respondent must place the word “Confidential” in the subject line.

mailto:ADA.Coordinator@dms.fl.gov https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf mailto:DMS.Purchasing@dms.fl.gov

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Order of Precedence for Solicitation In the event of a conflict between the documents comprising this ITB, the conflict will be resolved in the following order of priority (highest to lowest):

• Addenda to ITB, if issued (in reverse order of issuance);

• Price Sheet, Attachment B;

• This ITB document and all other attachments;

• PUR 1001, General Instructions.

SECTION 2. SOLICITATION PROCESS

Questions and Answers

Vendors will submit all questions during the Questions and Answers period in writing to the Procurement Officer via email. Questions submitted by telephone, postal mail, hand delivery, or fax will not be accepted. The deadline for submission of questions is reflected in the Timeline of Events. The Department requests that all questions have the ITB number in the subject line of the email. Questions are requested to be submitted in the following format:

Questions and answers will not constitute a basis for formal protest of the specifications of the ITB. The Department’s answers to written questions will be posted in VIP. The Department will not be bound by, and Bidders shall not rely on any representations outside of this Questions and Answers process.

Addenda to the Solicitation The Department reserves the right to modify this solicitation by addenda. Addenda may modify any aspect of this solicitation. Any addenda issued will be posted on VIP. It is the Bidder’s responsibility to check the VIP for any changes throughout the procurement process and prior to submitting a Bid.

Bidders are not authorized to make any changes to the ITB, including forms or attachments that it submits with its Bid, unless otherwise specified. Making such modifications may be grounds for deeming the Bidder non-responsive.

Public Opening Bids will be opened on the date and at the location indicated in subsection 1.4, Timeline of Events, of this solicitation. Respondents are not required to attend. The Department does not announce prices or release other materials at this public meeting, in accordance with section 119.071(1)(b), F.S.

Modification or Withdrawal of Bid Bidders are responsible for the content and accuracy of their Bids. A Bidder may modify or withdraw its Bid in MFMP Sourcing at any time prior to the Bid due date and time set forth in the Timeline of Events section.

Supplier Development

2.5.1. Office of Supplier Development.

The State of Florida supports its business community by creating opportunities for business enterprises to participate in procurements and contracts. The Department

Vendor Question # Vendor Name ITB Section ITB Page # Question

Project Management Professional Exam Preparation and Testing Services Page 8 of 25 encourages supplier development through certain certifications and provides advocacy, outreach, and networking through regional business events. For additional information, please contact the Office of Supplier Development (OSD) at OSDHelp@dms.fl.gov.

2.5.2. Reporting Certified Business Enterprises.

Upon request, the Contractor will report to the Department its spend with business enterprises certified by the OSD. These reports must include the time period covered, the name and vendor identification information of each business enterprise utilized during the period, commodities and contractual services provided by the business enterprise, and the amount paid to the business enterprise on behalf of each agency purchasing under the Term Contract.

SECTION 3. GENERAL AND SPECIAL INSTRUCTIONS

General Instructions

The PUR 1001, General Instructions to Respondents (10/06), is incorporated by reference and is accessible at:

https://www.dms.myflorida.com/content/download/2934/file/PUR%201001%20General%20In structions%20to%20Respondents.pdf

Special Instructions The following special instructions modify the general instructions provided in the incorporated

PUR 1001.

Paragraph 13 of the PUR 1001 is inapplicable in its entirety and is hereby deleted.

Paragraphs 3, 4, 5, 7, 8, 9, 14, 15, 19, and 20 of the PUR 1001 (General Instructions) are inapplicable and are replaced as follows:

3. Electronic Submission of Bids. Bids shall be submitted in accordance with Section 3.4 of this ITB, How to Submit a Bid.

4. Terms and Conditions. All Bids are subject to the terms of this ITB, which, in case of conflict, shall have the order of precedence listed in Section 1.8 of this ITB, Order of Precedence for Solicitation.

The Department shall not accept any unrequested terms or conditions submitted by a Bidder, including any appearing in documents attached as part of a Respondent’s Bid. In submitting its Bid, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

5. Questions. Questions shall be submitted in accordance with Section 2.1 of this ITB, Questions and Answers.

7. Convicted Vendor, Discriminatory Vendor, and Antitrust Violator Vendor Lists.

a. Convicted Vendor List.

Pursuant to section 287.133, F.S., a person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to

Project Management Professional Exam Preparation and Testing Services Page 9 of 25 provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, F.S. for Category two for a period of 36 months following the date of being placed on the Convicted Vendor List.

b. Discriminatory Vendor List.

Pursuant to section 287.134, F.S., an entity or affiliate who has been placed on the Discriminatory Vendor List may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

c. Antitrust Violator Vendor List.

Pursuant to section 287.137, F.S., a person or an affiliate who has been placed on the Antitrust Violator Vendor List following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

9. Bidder’s Representation and Authorization. In submitting a Bid, the Bidder certifies that it understands, represents, and acknowledges the following:

a. The Bidder is not currently under suspension or debarment by the State or any other governmental authority.

b. The Bidder currently has no delinquent obligations to the State, including a claim by the State for liquidated damages under any other contract.

c. The submission is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any entity or person to submit a complementary or other noncompetitive Bid.

d. The prices and amounts have been arrived at independently and without consultation, communication, or agreement with any other Bidder or potential Bidder; neither the prices nor amounts, actual or approximate, have been disclosed to any other Bidder or potential Bidder, and they will not be disclosed before the solicitation opening.

e. The Bidder has fully informed the Department in writing of all convictions of the firm, its affiliates (as defined in section 287.133(1)(a), F.S.), and all directors, officers, and employees of the Bidder and its affiliates for violation of any state or federal law involving a public entity crime (as defined in

Project Management Professional Exam Preparation and Testing Services Page 10 of 25 section 287.133(1)(a), F.S.). This includes disclosure of the names of current employees who were convicted of public entity crimes while in the employ of another company.

f. Neither the Bidder nor any person associated with it in the capacity of owner, partner, director, officer, principal, investigator, project director, manager, auditor, or in a position involving the administration of federal funds:

• Is presently indicted or, within the preceding three years, has been convicted or found guilty of, or found civilly liable for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or

• Has within a three-year period preceding this certification had one or more federal, state, or local government contracts terminated for cause or default.

g. The products and/or services offered by the Bidder will conform to the specifications contained herein without exception.

h. The Bidder has read and understands the terms and conditions listed in the Draft Contract, and the submission is made in conformance with those terms and conditions.

i. If an award is made to the Bidder, the Bidder agrees that it will execute the Draft Contract.

j. The Bidder has made a diligent inquiry of its employees and agents responsible for preparing, approving, or submitting the Bid, and has been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in the Bid.

k. The Bidder shall indemnify, defend, and hold harmless the Department and their employees against any cost, damage, or expense which may be incurred or be caused by Bidder’s Bid (including any errors therein).

l. All information provided by, and representations made by, the Bidder are material and important and will be relied upon by the Department in awarding the Contract. Any misstatement may be treated as fraudulent concealment from the Department of the true facts relating to submission of the Bid. A misrepresentation may be punishable under law.

The Department reserves the right to deem the Bidder non-responsive or non-responsible based on any information provided in, or omitted from, the Bidder’s bid related to the certifications of this section.

14. Firm Response. The Department may make an award within sixty (60) days after the date of the opening, during which period bids shall remain firm and shall not be withdrawn. If award is not made within sixty (60) days, the bid shall remain firm until the Department enters into a Contract or the Department receives from the respondent written notice that the bid is withdrawn.

15. Clarifying Information. The Department may request, and Bidder shall provide, clarifying information or documentation. Failure to supply the information or documentation as requested may result in the Bid being deemed non-responsive.

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19. Public Records. Article 1, section 24, Florida Constitution, guarantees every person access to all public records, and section 119.011, F.S., provides a broad definition of “public record.” As such, the entirety of the Bids are public records and are subject to disclosure unless exempt from disclosure by law. If the Bidder considers any portion of its Bid to be Confidential Information, the Bidder is to mark the document as “confidential” and simultaneously provide the Department with a separate, redacted copy of its Bid. For each portion redacted, the Bidder is to briefly describe in writing the grounds for claiming exemption, including the specific statutory citation for such exemption. On the cover of the redacted copy, the Bidder is to provide its name and the Department’s solicitation name and number and clearly title it, “Redacted Copy.” Only portions of material that the Bidder claims are Confidential Information are to be redacted.

In accordance with section 119.0701, F.S., Bids are exempt from production in response to public records requests until such time as the Department provides notice of an intended decision or until 30 days after opening the Bids, whichever is earlier. After that time, the Department will provide the redacted copy, if any, in response to a public records request.

In the event of a request for public records pursuant to Chapter 119, F.S., the Florida Constitution, or other authority, to which documents that are marked as “confidential” are responsive, the Department will provide the redacted copy to the requestor. If a requestor asserts a right to the redacted Confidential Information, the Department will notify the Bidder such an assertion has been made. It is the Bidder’s responsibility to take the appropriate legal action to assert that the information in question is exempt from disclosure under Chapter 119, F.S., or other applicable law.

If the Department becomes subject to a demand for discovery or disclosure of documents that are marked as “confidential” in a legal proceeding, the Department will give the Bidder notice of the demand or request. It will be the Bidder’s responsibility to take the appropriate legal action in response to the demand and to defend its claims of confidentiality. If the Bidder fails to take appropriate and timely action to protect the materials it has designated as Confidential Information, the Department will provide the unredacted materials to the requester.

By submitting a Bid, the Bidder agrees to protect, defend, and indemnify the Department for all claims arising from or relating to the Bidder’s determination that the redacted portions of its Bid are Confidential Information. If a Bidder fails to submit a redacted copy in accordance with this section, of information it claims is Confidential Information, the Department is authorized to produce the entire material submitted to the Department in response to a public records request for, or demand for discovery or disclosure of, these records.

20. Protests. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest must be timely filed with the Department of Management Services’ Agency Clerk listed at:

http://www.dms.myflorida.com/agency_administration/general_counsel.

http://www.dms.myflorida.com/agency_administration/general_counsel

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Florida Substitute Form W-9 Process It is mandatory and the responsibility of the awarded Respondent to complete a Florida Substitute Form W-9 prior to execution of a Contract. The Internal Revenue Service receives and validates the information provided on the Florida Substitute Form W-9. For instructions on how to complete the Florida Substitute Form W-9, please visit:

https://flvendor.myfloridacfo.com/.

How to Submit a Bid Vendors must submit their Bid through MFMP, as provided herein.

3.4.1. VIP and Business Network Registration Requirements

A Vendor must be registered in the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) to submit its intent to participate in this solicitation from the Advertisements Dashboard in VIP. A Vendor must also be registered in the Business Network (formerly known as Ariba Network) to submit questions and respond to this solicitation event.

To Participate in this solicitation, a Vendor must:

a. Create an account through VIP at https://vendor.myfloridamarketplace.com if not already registered. For information on how to register in VIP, access MFMP training materials using the link in Section 3.4.2, MFMP Training, below.

b. Once registered in VIP and logged into your company’s VIP account, search for this solicitation from the Advertisements Dashboard and click “Intends to Participate.”

c. The Vendor’s solicitation contact as listed in Vendor’s MFMP account will receive an invitation to participate in the solicitation via email. This email will give the option to register the Vendor’s company on the Business Network or to log into the Business Network using the Vendor’s credentials if the Vendor already has a Business Network account.

If a Vendor is NOT registered in the Business Network, the Vendor must:

a. Register in the Business Network using the provided link received after selecting “Intends to Participate” in VIP. The Vendor must follow the registration wizard to fill in all required sections, read, and agree to the MFMP terms of use by checking the box, and click “Register” to complete the registration process.

b. The Vendor’s contact will receive an email from the Business Network confirming the registration of the Vendor’s account. To activate the Vendor’s account, select the “Click here to activate your Ariba account” link. This will direct the Vendor to the Business Network welcome page.

If a Vendor is registered in the Business Network and has selected it Intends to Participate in this solicitation:

https://flvendor.myfloridacfo.com/

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a. Login using the login credentials to gain access to the Business Network home page.

b. To navigate to different tools, select the “Business Network” drop down menu at the top left-hand corner of the screen. To access sourcing (solicitation) events select “Ariba Proposals & Questionnaires” and review the “Events” list.

c. Review the “Events” list for the title of this solicitation’s sourcing event.

1) The sourcing event will either be displayed in the “Open” or “Preview” status.

A sourcing event can appear in various statuses based on where the solicitation is in the procurement process. The possible statuses are defined below:

• Preview – The sourcing event has not yet been opened to receive responses, but the details of the solicitation can be viewed by registered Vendors.

• Open – The sourcing event is currently open for viewing and registered Vendors may respond to the solicitation.

• Pending Selection – The sourcing event is no longer receiving submissions for the solicitation, but an agency decision has not yet been posted on VIP.

• Completed - The sourcing event is no longer receiving submissions for the solicitation and an agency decision has been posted on VIP.

d. Click the sourcing event title to review the details of the event.

e. In the Event Details page, there is a “Checklist” of steps which must completed before a Vendor can respond to this solicitation, including accepting the Ariba Network’s Respondent’s Agreement.

For more information on reviewing and submitting a response, access MFMP training materials using the link in Section 3.4.2 MFMP Training below.

ALL VENDORS MUST SELECT ‘INTENDS TO PARTICIPATE’ IN VIP AND

SUBMIT THEIR RESPONSE AND ALL REQUIRED DOCUMENTS IN THE

BUSINESS NETWORK BY THE TIME AND DATE LISTED IN THE TIMELINE OF

EVENTS IN ORDER TO PARTICIPATE IN THIS SOLICITATION.

NOTE: Changes made in MFMP, including new registrations, may take up to 48 hours to take effect. Do not wait until the last minute.

3.4.2. MFMP Training

MFMP University offers Vendor training materials on the Department’s MFMP Vendor Training website. Please visit the page listed below to access the MFMP Vendor Guide for information on VIP registration, commodity codes, and responding to solicitations in the Business Network:

http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridam arketplace/mfmp_university/mfmp_u_for_vendors http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_university/mfmp_u_for_vendors http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_university/mfmp_u_for_vendors

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3.4.3. MFMP Assistance

If you need assistance with using MFMP, please contact the MFMP Customer Service Desk at (866) 352-3776 or VendorHelp@myfloridamarketplace.com. The MFMP Customer Service Desk cannot answer questions about the RFP content.

All solicitation questions must be submitted in accordance with Section 2.1, Questions and Answers.

Contents of Bid Include the information listed below in the Respondent’s Bid; the Respondent’s Bid may not contain any conditions or exceptions to any aspect of the solicitation and any such conditions or exceptions will not be considered in evaluating the Respondent’s Bid. The only recognized changes to this ITB prior to the opening of Bids will be via written amendments/addenda issued by the Department.

Include each form and bid as a standalone document in the applicable Tab stated below.

Submit provided documents and do not alter any portion of the documents except as necessary to provide the requested information. The following sections of the Bid shall be submitted in accordance with Section 3.4, How to Submit a Bid, of this ITB:

Tab 1 A cover letter with the following information:

• Company name and physical address

• Contact information for primary point of contact, including telephone number and email address

• Federal Employer Identification Number (FEIN)

Tab 2 Completed FORMS and ATTACHMENTS:

• Form 1 - Contact Information Form

• Form 2 - Notice of No Conflict-of-Interest

• Form 3 - Non-Collusion Affidavit

• Form 4 - Statement Of No Involvement

• Form 5 - Subcontracting

• Form 6 - Mandatory Responsiveness Requirements

• Attachment B – Price Sheet

• Attachment D - PUR 7801 Vendor Certification Form

Tab 3 Confidential Information (Optional):

Should any portion of the Respondent’s Bid contain confidential information, submit one (1) copy of the entire Bid with confidential information redacted and include the basis of the exemption(s) that the Bidder contends is applicable to each portion of the record redacted, including the specific statutory citation for such exemption(s).

Respondents will not be penalized for failing to submit a redacted copy.

Cost of Bid Preparation The costs related to the development and submission of a Bid are the full responsibility of the Bidder and are not chargeable to the Department.

mailto:VendorHelp@myfloridamarketplace.com

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Independent Preparation A Bidder shall not, directly or indirectly, collude, consult, communicate or agree with any other Bidder as to any matter related to the Bid each is submitting. Additionally, a Bidder shall not induce any other Bidder to modify, withdraw, submit, or not submit a Bid.

False or Erroneous Information A Bidder who submits false or erroneous information may be deemed non-responsive and not awarded a Contract. If the Bidder’s Bid is found to contain false or erroneous information after Contract award, the Contract may be terminated, and the Department may pursue any other legal action available.

Mandatory Responsive Requirements The Department will not review Bids from Bidders who do not meet the minimum mandatory requirements listed in Form 6 – Mandatory Responsiveness Requirements Form, including the submission of additional documents therein and the signed Form 6.

Additionally, Bidders found to be non-responsive or non-responsible will not be considered for award. The Department reserves the right to reject any and all bids and to re-solicit if in the best interest of the Department.

SECTION 4. SELECTION METHODOLOGY

Basis of Award

The Department intends to award a Contract to the responsive and responsible Bidder who submits the lowest responsive Bid. For purposes of determining the lowest Bid, Bids will be calculated based on a class size of 30 students. For example, if a Bidder’s Attachment B– Price Sheet contains a “Price per Class” amount of $100 and an “Additional Cost per student for students 21-30” amount of $10, then—for purposes of determining the lowest Bid—the Bid will be deemed to be in the amount of $200.

The Department reserves the right to award Contract(s) for all or part of the work contemplated by this solicitation, as determined to be in the best interest of the state and to accept or reject any and all Bids. The Department reserves the right to award Contract(s) to the next lowest responsive Bid(s) from responsible and responsive Bidder(s) to this solicitation if the Department cannot execute a Contract with a Bidder previously awarded a Contract.

Department’s Rights to Reject Bids The Department may reject any Bid not submitted in the manner specified by this solicitation.

Bids that do not meet all requirements, specifications, terms and conditions of the solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. Bidders whose Bids, references, or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. The Department reserves the right to determine which Bids meet the requirements of this solicitation and which Bidders are responsive and responsible.

In this solicitation, the words “should” or “may” indicate desirable attributes or conditions but are permissive in nature. Where language indicates that the attribute or condition is mandatory, the Department still reserves the right to waive any minor irregularity if the Department determines that it is in the best interest of the State to do so.

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A deviation from a requirement or condition is material if, in the Department’s discretion, it provides a substantial advantage to one Bidder over another or has a potentially significant effect on the quality of the Bid or on the cost to the State.

Equal Bids In the event that there is no multiple award contemplated in the ITB, and the Department receives equal Bids eligible for award, the Department will comply with the following, as applicable: sections 287.057(11), 287.082, 287.087, 287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Department may request information from Bidders with equal eligible Bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification.

SECTION 5. AWARD

Rights for Award

The Department reserves the right to:

• Select one (1) Bidder for the services encompassed by this solicitation;

• Award contracts for less than all services encompassed by this solicitation;

• Reject all Bids and determine whether to reissue a competitive solicitation; or

• Withdraw or cancel the procurement and make no award.

Agency Decision The Department will post a Notice of Intent to Award to enter into one or more contracts with the Bidder(s) identified therein, on the VIP website: MyFloridaMarket Place Vendor Information Portal.

If the Department decides to reject all Bids, it will post its notice on the VIP website:

https://vendor.myfloridamarketplace.com/

Contract Formation The Department may issue a “Notice of Intent to Award” to award the Contract(s) to the successful Bidder(s). However, no contract shall be formed between a Bidder and the Department until both parties sign the Contract. The Department shall not be liable for payment for any work performed before the Contract is effective.

The Department intends to enter into the Contract(s) with a Bidder(s) pursuant to section 4.1, Basis of Award, of this ITB. No additional documents submitted by the Bidder shall be incorporated in the Contract unless they are specifically identified, incorporated by reference, and approved by the Department. If any additional documents are submitted by the Bidder, the additional documents will not be considered for the Basis of Award.

The Contract will consist of Attachment A – Scope of Work, Attachment B–Price Sheet, and Attachment C – Draft Contract, No additional documents will be incorporated in the Contract unless they are specifically identified, incorporated by reference, and approved by the Department.

The General Contract Conditions to Bidders (PUR 1000, 2024 version) are also incorporated into the Contract by reference and can be accessed at:

https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000_General_Contrac t_Conditions.pdf.

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000_General_Contract_Conditions.pdf https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000_General_Contract_Conditions.pdf

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By submitting a Bid, the Bidder acknowledges its understanding and acceptance of all terms and conditions of the documents identified above that will form the Contract.

The Department is placing vendors on notice of the prohibitions against considering social, political, or ideological interests in government contracting contained in section 287.05701, F.S.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

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FORM 1 - CONTACT INFORMATION FORM

For solicitation purposes, the Bidder ‘s contact person shall be:

For contractual purposes, should the Bidder be awarded, the contact person shall be (if this column is blank, then the contact person for solicitation purposes shall be the contact person for contractual purposes):

Name

Title

Company

Name

Address

Telephone

Fax

E-mail

FEIN #

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FORM 2 - NOTICE OF NO CONFLICT OF INTEREST

Company Name

For the purpose of participating in the solicitation process and complying with the provisions of Chapter 112, F.S., the company states the following conflicts of interest exist as noted below (if none, write N/A in the applicable section(s) below):

The persons listed below are corporate officers, directors, or agents and are currently employees of the State of Florida or one of its agencies:

The persons listed below are current State of Florida employees who own an interest of five percent (5%) or more in the company named above:

Name of Bidder Signature of Authorized Representative

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Print Name Date

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FORM 3 - NON-COLLUSION AFFIDAVIT

STATE OF

COUNTY OF

I state that I of , (Name and Title) (Name of Bidder) am authorized to make this affidavit on behalf of Bidder and its owner, directors, and officers. I am the person responsible for Bidder for the price(s) and amount(s) of this Bid, and the preparation of the Bid. I state that:

1. The price(s) and amount(s) of this Bid have been arrived at independently and without consultation, communication or agreement with any other Contractor, potential Contractor, Bidder, or potential Bidder.

2. Neither the price(s) nor the amount(s) of this Bid, and neither the approximate price(s) nor approximate amount(s) of this Bid, have been disclosed to any other firm, organization, or person who is a Contractor, potential Contractor, Bidder, or potential Bidder, and will not be disclosed before Bid opening.

3. No attempt has been made nor will be made to induce any organization or persons to refrain from submitting a Bid for this Contract, or to submit a price(s) higher that the prices in this Bid, or to submit any intentionally high or noncompetitive price(s) or other form of complementary Bid.

4. The Bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Bid.

5. (Name of Bidder), its affiliates, subsidiaries, officers, director, and employees are not currently under investigation, by any governmental agency and have not in the last three (3) years been convicted or found liable for any act prohibited by state or federal law in any jurisdiction, involving conspiracy or collusion with respect to Bidding on any public contract, or, if they have been, the details of such are as follows (separate sheets may be attached):

I state that I, and the named Bidder, understand and acknowledge that the above representations are material and important, and will be relied on by the State of Florida for which this Bid is submitted. I understand and the Bidder understands that any misstatement in this affidavit is, and shall be treated as, fraudulent concealment from the State of Florida of the true facts relating to the submission of Bids for this Contract.

Dated this day of 2025.

Name of Bidder:

Signed by:

Print Name:

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FORM 4 - STATEMENT OF NO INVOLVEMENT

I, as an authorized representative of the Bidder, affirm that nothing in section 287.057(19)(c), F.S. (below), prohibits the Bidder from entering into a Contract resulting from this solicitation.

287.057 Procurement of commodities or contractual services.

(19)(c) A person who receives a contract that has not been procured pursuant to subsections (1)-(3) [of s. 287.057, F.S.] to perform a feasibility study of the potential implementation of a subsequent contract, who participates in the drafting of a solicitation or who develops a program for future implementation, is not eligible to contract with the agency for any other contracts dealing with that specific subject matter, and any firm in which such person has any interest is not eligible to receive such contract. However, this prohibition does not prevent a Bidder who responds to a request for information from being eligible to contract with an agency.

Bidder’s Name Signature of Authorized Representative

Date

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FORM 5 – SUBCONTRACTING

Complete the information below on all subcontractors that will provide services to the Respondent to meet the requirements of the resultant contract, should the Respondent be awarded. Submission of this form does not indicate the Department’s approval but provides the Department with information on proposed subcontractors for review.

Please complete a separate sheet for each subcontractor.

There will be subcontractors for this solicitation YES ____ NO ____ (place a checkbox where applicable). If not, Respondents are not required to complete the remainder of this form.

Service:

Company Name:

Contact:

Address:

Telephone:

Fax:

Current Office of Supplier Development certification of woman-, veteran, or minority-owned small business enterprise

Yes ________ No ___________

W-9 verification:

Yes ________ No ___________

In a job description format, describe below the responsibilities and duties of the subcontractor based on the technical specifications or scope of work outlined in this solicitation.

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FORM – 6 MANDATORY RESPONSIVE REQUIREMENTS

1. The person submitting the Bid and its pricing is authorized to respond to this solicitation on the Bidder’s behalf.

2. The Bidder certifies that the Bidder is not on the Suspended Vendor List maintained pursuant to section 287.042(1)(a), F.S., and neither the Bidder nor any supplier, subcontractor, nor consultant included in its Bid are on the Convicted Vendor, Discriminatory Vendor, or Antitrust Violator Vendor Lists specified in Section 7 of the PUR1001 form, as modified by the Special Instructions section of the ITB.

3. The Bidder certifies that the Bidder is in compliance with Section 9 of the PUR1001 form, as modified by the Special Instructions section of the ITB.

4. The Bidder certifies that the Bidder is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the Scrutinized Companies with Activities in Iran Terrorism Sectors List, or the Scrutinized Companies that Boycott Israel List nor is it engaged in a boycott of Israel.

5. The Bidder certifies that if awarded a Contract, and prior to execution of a contract, it shall provide a PDF file of its current and active registration with the Florida Department of State, Division of Corporations, or, if exempt from registration, a statement to that effect noting the basis for the exemption. If Bidder is an out-of- state corporation, it certifies it will provide a Florida Certificate of Authority from the Florida Department of State, Division of Corporations prior to Contract execution. Website: www.sunbiz.org.

6. The Bidder certifies it is in compliance with all applicable disclosure requirements set forth in section 286.101, F.S., and has not been deemed ineligible for a grant or contract funded by a state agency pursuant to section 286.101(7), F.S.

7. The Bidder certifies that the Bidder has read, understood, and agrees to the requirements in Attachment A – Scope of Work.

8. The Bidder certifies that it has submitted to the Department a completed Attachment B – Price Sheet, in accordance with the Price Sheet Instructions.

9. The Bidder certifies that it has provided the Department with a completed Form 1 – Contact Information Form and Form 5 – Subcontracting Form.

10. The Bidder certifies that it has provided the Department with a completed and signed Form 2 – Notice of No Conflict of Interest; Form 3 – Non-Collusion Affidavit; Form 4 – Statement of No Involvement; Form 6 – Mandatory Responsiveness Requirements; and Attachment D - PUR 7801 Vendor Certification Form.

Execution of Form 6 includes completion of the information below which certifies that the signatory has the authority to respond to this solicitation on the Bidder’s behalf, and certifies conformance with all Responsive Requirements listed above.

Respondent’s Name Signature of Respondent’s Authorized Representative Date https://www.dms.myflorida.com/content/download/2934/11780 https://www.dms.myflorida.com/content/download/2934/11780 https://www.dms.myflorida.com/content/download/2934/11780 https://www.dms.myflorida.com/content/download/2934/11780 https://www.dms.myflorida.com/content/download/2934/11780 http://www.sunbiz.org/