DMA - RFCSP - 8.26.2026 - FINAL.pdf

RFCSP

Mechanical, Electrical, BMS, Fire Alarm and Fire Control Upgrades - Dallas Museum of Art

REQUEST FOR COMPETITIVE SEALED PROPOSALS

FOR

DALLAS MUSEUM of ART

FOR

Mechanical and Electrical Upgrades

CIZ26-OBP-30859

ISSUE DATE: August 27, 2026

SUBMITTAL DEADLINE: September 25, 2026, at 1:00 PM

DELIVERY LOCATION: Office of Procurement Services at:

https://dallascityhall.bonfirehub.com https://dallascityhall.bonfirehub.com/

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Mechanical and Electrical Upgrades – Dallas Museum of Art

TABLE OF CONTENTS

1. General Information

2. The Project/Scope of Work

3. Selection Process

4. Submittal Requirements

5. Evaluation Criteria

6. Project Schedule

7. Attachments

Part 1 – GENERAL INFORMATION

A. The City of Dallas through the Office of Bond and Construction Management Office is soliciting Competitive Sealed Proposals from qualified and established construction companies for Mechanical, Electrical, BMS, Fire Alarm and Fire Control upgrades per attached signed and sealed plans and specifications located at the Dallas Museum of Art at 1717 N. Harwood St., Dallas, TX 75201.

B. Pursuant to Texas Government Code, Section 2269.403, and in accordance with the terms, conditions, and requirements set forth in this solicitation, the City of Dallas will consider multiple factors criteria in the evaluation in addition to the proposed price of proposals submitted in response to this solicitation, CIZ26-OBP-30859.

C. Responses to this RFCSP will be reviewed by an Evaluation Committee comprised of city staff and end-users to identify which Candidate’s Proposal from among all submittals is determined to be ‘the highest ranking’ by having demonstrated greater expertise to complete the planned project scope, by a fixed completion date within an established not-to-exceed budget.

D. RFCSP Submittal Deadline: Candidates shall submit their completed Proposals no later than 1:00 pm, Friday, September 25, 2026, via Bonfire at https://dallascityhall.bonfirehub.com/portal The City of Dallas will not accept submittals via email, US Mail or by private courier. All documents submitted in response to this RFCSP solicitation shall become the property of the City of Dallas.

E. Pre-Proposal Meeting: Since the scope of work is sporadic throughout the building, itis recommended that all interested parties attend the Pre-Proposal

Meeting and site survey on Monday, August 31, 2026, from 9:30 AM to 12:00 PM at Dallas Museum of Art, 1717 N. Harwood St., Dallas, TX 75201. (Please note a second meeting on Tuesday, September 1, 2026, from 9:30 AM to 12:00 PM may be added as necessary.) At this meeting Proposers will have an opportunity to ask questions regarding this Solicitation and review the site conditions. Parking and https://dallascityhall.bonfirehub.com/portal logistics for the meeting will be posted via an Addendum posted to Bonfire by

Friday, August 28, 2026.

F. Candidates may submit questions until 5 pm, Thursday September 17, 2026, via Bonfire at https://dallascityhall.bonfirehub.com/portal

G. A subsequent Addendum with responses to questions received by this deadline will be issued to all Candidates by 5:00 pm on Tuesday, September 22, 2026.

H. By submitting a Proposal in response to this RFCSP, each Candidate acknowledges their acceptance of the City’s evaluation process and acknowledges determination of which Proposal represents Best Value to the City may require subjective judgments by members of the Evaluation Committee.

I. All information, documents, and materials submitted in response to this solicitation are considered non-confidential and non-proprietary and therefore subject to public disclosure under the Texas Public Information Act after a contract has been executed to complete this procurement process.

J. Upon issuance of this RFCSP, the City of Dallas Office of Bond and Construction

Management (BCM) reserves the right to amend this document, waive any requirement or irregularity, or request modifications be made to Submittals, provided that all Candidates are treated equally and uniformly.

K. Submittals made in response to this RFCSP shall become the property of the City

L. The City of Dallas reserves its option to make no determination of ranking for submitted

Proposals, or to make any final recommendation for award of a contract resulting from this RFCSP.

Part 2. – THE PROJECT/SCOPE OF WORK

A. GENERAL INSTRUCTIONS: Perform work as shown on the attached signed and sealed construction documents and specifications by Perkins & Will Architects dated June 29, 2026. All mechanical and electrical systems and controls are to always remain in operation during construction; therefore, Contractor shall furnish and install temporary mechanical units and electrical main service boards (MSB) as part of the Scope of Work.

B. GENERAL CHANGE-OUT PROCEDURE AND SCOPE OF WORK SHALL INCLUDE,

BUT NOT BE LIMITED TO, THE FOLLOWING:

1. Furnish and install all Mechanical, Electrical, Fire Alarm, Fire Suppression, and all additional work as shown on construction documents and per specifications.

2. Furnish, install and transfer HVAC systems and electrical loads to temporary mechanical units and MSBs respectively as shown on construction documents and https://dallascityhall.bonfirehub.com/portal per specifications.

3. Furnish, install and transfer all HVAC systems and electrical loads to new equipment as shown in construction documents and per specifications.

4. Contractors shall maintain required building operations during construction, including temporary HVAC, temporary electrical service/MSBs, and continuity of Fire Alarm and Fire Protection systems where impacted, in accordance with the construction documents and approved phasing/outage plans.

5. Include coordination and continuity of affected Fire Alarm and Fire Protection systems during temporary utility transfers and system cutovers.

6. Provide detailed Unit Pricing for the following items:

• #1: Removal from scope of Replacement of AHUs (M-3.1, M-3.2)

• #2: Removal from scope of Exhaust Ventilation Systems (M-2)

• #3: Removal from scope of BMS – in whole or by subunits – see BMS related construction documents (BMS-1.1, BMS-1.2, BMS-2)

C. Unit and Sub-Unit pricing:

1. Inclusive in the Lump Sum Proposal, the Candidate shall provide Lump Sum Unit

Prices for selected work activities as identified in the plans and specifications dated June 29, 2026. Unit Prices shall include all labor, materials, equipment, supervision, overhead, profit, insurance, taxes, and all other incidental and project interface costs necessary to complete the unit of work.

2. The City reserves the right to utilize Unit Prices in negotiating and executing additive or subtractive initial and future changes to the Contract. Quantities provided for unit-priced items are estimates only and are not guaranteed.

3. Provide Unit Prices for common components and elements, such as but not limited to, fire alarm LV distribution and end devices (horns / strobes, pull boxes, et al), various BMS networking and points, sensors, valves, pipe per foot, feeders, branch wiring (Line and LV), electrical boxes, et al.

Part 3. – SELECTION PROCESS

• The Selection Process for this RFCSP contract will be conducted by an Evaluation Committee comprised of City staff and advisory Stakeholder representatives familiar with construction will evaluate, then rank all submitted Proposals. order of “Best Value” to the City of Dallas. Scoring by the Evaluation Committee will be based upon Criteria established in Part 5 of this RFCSP.

• All information, documentation, and other materials submitted in response to this RFCSP solicitation are considered non-confidential and non-proprietary and therefore are subject to public disclosure under the Texas Public Information Act, after this contract solicitation process has been completed and a contract has been executed with a selected firm.

• After the issuance of this RFCSP, the Office of the Bond Program reserves the right to amend it, waive any requirement or irregularity, request modifications to submittals, providing that all Respondents are treated equally and uniformly.

• Members of the Evaluation Committee will rank submittals made in response to this RFCSP according to a determination of the Respondent’s qualifications for the Project/Scope of Work, based upon responses provided to Evaluation Criteria established in Part 5 of this

RFCSP.

• By submitting a Statement of Qualifications in response to this RFCSP, Respondents accept the City’s evaluation process and acknowledge that ranking of the Submittals to determine the Best Value Respondents may require subjective judgments by Evaluation Committee members.

• Submittals Evaluation of RFCSP will include a Cost Proposal component and Project Delivery Schedule. The highest-ranked Proposal will be the Candidate offering the “Best Value” to the City, based on their responses to evaluation criteria as determined by the Evaluation Committee.

• Upon conclusion of the RFCSP evaluation, the “Best Value” Candidate will enter into fee negotiations with the City of Dallas. The Selected Candidate will execute a Construction Contract utilizing the City’s Agreement between City of Dallas (Owner) and Selected Candidate. An example of this contract form is included as Attachment A(1) to this

RFCSP.

• The Standard Specifications for the Contract described in the City of Dallas General Conditions for Building Construction are included as Attachment A(2) of this RFCSP.

Construction under this project may be required to comply with State of Texas construction standards. Final determination shall be provided to all proposals.

• The Selected Candidate will be required to submit evidence for review that their current insurance coverage is in compliance with the City’s Insurance Requirements described in Attachment B (which will be issued via upcoming Addendum).

• Developing Regional & Inclusive Vendor Enterprises (DRIVE) Policy: It is the policy of the City of Dallas to involve certified Small Business Enterprises (SBEs) to the greatest extent feasible in the City’s contracting opportunities. The City further seeks to encourage the growth and development of SBEs, promoting local economic growth and increased competition. In alignment with this commitment the City has adopted the Developing Regional & Inclusive Vendor Enterprises (DRIVE) Policy for award of City of Dallas contracts.

• The SBE participation goal for this contract is 7.56%

• As a prerequisite for City Council award, the vendor must demonstrate and document its good faith effort (GFE) to meet the established participation goal. Any qualified Candidates who fails to adequately document GFE or meet the participation goal may be denied award of the contract by the City based on the contractor’s failure to be “responsive” and/or “responsible.”

• Assistance in preparing the DRIVE forms may be obtained by sending an email to businessenterprisehub@dallas.gov

Part 4. – SUBMITTAL REQUIREMENTS

A. Proposals should be prepared simply and economically, to provide straightforward, concise descriptions of the Candidate’s ability to meet requirements of the Project. Each item in each Evaluation Criteria category should be addressed in the same sequence as presented in this RFCSP. Do not address an entire category with a single narrative. Emphasis should be placed on making complete responses with clarity of content.

B. The Proposal document shall be submitted in pdf format, with a cover letter and divider

‘tabs’ between each Evaluation Criteria section and Acknowledgement section for required forms. Candidates must upload their Proposals via the City’s Bonfire portal:

https://dallascityhall.bonfirehub.com

Part 5. – EVALUATION CRITERIA

Respondents are advised to carefully review information concerning evaluation criteria for this RFCSP and submit complete responses to all requested information in this section, to be formatted as directed in Part V. Proposals should be presented simply and economically, providing a concise description of the Respondent’s ability. Emphasis shall be on completeness, clarity of content, and responsiveness to stated requirements:

Section 1: Respondent’s Price (40 Points)

The respondent shall include the cost to construct this project on the Cost Breakdown:

Items Comprising Scope of Work Form (Attachment N). All Alternates and Unit Prices, if any, must be addressed with a dollar value on the bid form for the proposal to be considered responsive. Price will not be sole factor in determining the award of this project contract. Under Section 2269.155 of the State of Texas Local Government Code, the City has the right to further negotiate this price with the firm.

Section 2: Respondent’s Approach and Experience related to the Project (20 Points)

A. Provide at least three (3) examples of Construction projects relevant to Cultural

Arts Facilities. Descriptions for each example should include:

1. Program brief, concept statement, and summary of project scope

2. Services provided by Respondent

3. Equipment capacities; scale of equipment in existing building

4. Date of completion, or current project status

5. Initial construction budget and final construction cost

6. Client name, knowledgeable representative for the client and their contact information

7. Experience relevance to this project mailto:businessenterprisehub@dallas.gov https://dallascityhall.bonfirehub.com/

B. Provide at least three (3) project examples demonstrating experience with occupied cultural arts, museum, or similar facilities that included chiller replacement, AHU replacement, temporary mechanical and electrical systems, MSB (Main Switch Boards) replacement, BAS (Building Automation Systems) integration, Fire Alarm coordination, commissioning/startup, and maintaining building operations during construction. For each project provide:

1. Program brief, concept statement, and summary of project scope

2. Services provided by Respondent

3. Date of completion, or current project status

4. Initial construction budget and final construction cost

5. Example and approach for managing staggered and multi phasing commissioning

6. Client name, knowledgeable representative for the client and their contact

7. Indicate whether the replacement work was done in a public, occupied space and / or an environmentally sensitive space

8. Define work done as Prime, and work by Sub-Contractors

NOTE: Section 5.2.A and 5.2.B may utilize the same project(s) if relevant.

C. Provide an organization chart and resumes for key personnel, including:

1. Project Executive/Principal-in-Charge

2. Project Manager

3. Construction Superintendent

4. MEP Superintendent

5. Electrical Superintendent

6. Controls/Fire Alarm Coordinator

7. Cost Estimator

8. Safety Manager

9. Commissioning/startup lead if applicable

10. Include anticipated commitment percentage by project phase, current workload, and backup personnel for critical roles

11. Identify which individuals above have contributed, and in what capacity, to the reference projects submitted above

D. Discuss what value added resources of the Respondent’s team will be utilized to achieve the project scope within constraints of an established construction budget and fixed completion date.

E. Discuss lessons learned experiences from previous projects.

F. Discuss roles and responsibilities of proposed team during construction.

Section 3: Museum Operations & Building Art Collection Protection and Related Issues (20 Points)

A. Discuss your cost control methodology and strategies to align project scope within established budget.

B. Describe what cost estimating and QC resources will be utilized during Construction to analyze and compare alternate material, to maintain the established budget.

C. Provide two focused project-specific plan requirements to show:

1. Temporary Utility Transition Plan: Address temporary HVAC, temporary electrical service/MSBs, Fire Alarm and Fire Protection continuity, electrical cutovers, chilled water shutdowns/tie-ins, maximum allowable outage assumptions, emergency contingency procedures, and coordination with facilities/Owner representatives.

2. Museum Operations and Building Art Collection Protection Approach: Address approach to protection of artwork/collections, occupied spaces, visitors and staff;

dust, noise, vibration, housekeeping, temporary partitions, temperature/humidity and air quality control, environmental monitoring, response protocols for environmental excursions, and coordination with museum operations and event schedules.

Adequately demonstrate an understanding of the unique operational, environmental, collection protection, visitor safety, and sequencing requirements associated with performing major mechanical and electrical infrastructure improvements within an occupied museum facility. The response should describe the Respondent's approach to maintaining continuous museum operations while protecting visitors, staff, collections, exhibitions, and building systems throughout construction.

Considerations include:

a. Safety and mitigation procedures.

b. Procedures that will be implemented to maintain temperature, humidity, and air quality during construction activities.

c. Describe your methodology for scope impacts to overall building systems.

d. Project Controls and Communication

e. Commissioning and Start-Up Strategy.

f. Equipment and Piping Testing.

D. Describe the Proposer’s process and timeline to address deficiencies noted during construction observation reports issued by the Architect or Owner.

E. Discuss the Proposer’s Warranty Support record. Cite a minimum of three specific examples from recent projects or document with an Owner’s recommendation letter.

F. Discuss the Proposer’s Safety Record over the past five years.

G. Provide a graphic construction schedule in Gantt Chart format and a supporting narrative describing the proposed phasing and sequencing plan. The schedule shall identify temporary utility installations, equipment removals, equipment replacements, temporary-to-permanent changeovers, building occupancy constraints, critical path activities, planned outages, long-lead procurement milestones, commissioning/startup activities, and final turnover. Identify anticipated long-lead equipment, including chillers, switchgear/MSBs, controls components, Fire Alarm, Fire protections and major electrical/mechanical equipment, and describe procurement durations, shop drawing/fabrication assumptions, storage strategy, alternate sourcing options, and contingency plans for procurement delays.

Section 4: Developing Regional & Inclusive Vendor Enterprises (DRIVE) Plan (20 points)

It is the policy of the City of Dallas to involve certified small business enterprises (SBEs) to the greatest extent feasible in the City’s contracting opportunities. The City further seeks to encourage the growth and development of SBEs, promoting local economic growth and increased competition. In alignment with this commitment the City has adopted the Developing Regional & Inclusive Vendor Enterprises (DRIVE) Policy for City of Dallas contracts.

• Evaluation points shall be awarded as follows:

o SBE Utilization – up to 8 points

▪ Proposed SBE Commitment

▪ First-time Contracting o Local Economic Impact – up to 6 points

▪ Local Workforce

▪ Local Supply Chain Usage

▪ Local Community Investment o Engagement Score – up to 6 points

▪ Past Subcontractor Utilization

▪ Documented Engagement Efforts

▪ Past Timely Payments to Subcontractors

All the required forms are listed as Attachment C(1-7) on Page 14 and are as follows:

• Attachment C(1): Business Enterprise HUB – Form 602.SAW*

• Attachment C(2): Business Enterprise HUB – Form 604.SAW*

• Attachment C(3): Business Enterprise HUB – Form 605.SAW*

• Attachment C(4): Business Enterprise HUB – Form 606.SAW*

• Attachment C(5): Business Enterprise HUB – Form 607.SAW*

• Attachment C(6): Business Enterprise HUB – Form 609.SAW*

• Attachment C(7): Business Enterprise HUB – Form 610.SAW*

Please complete all these forms. Also, please refer to and utilize Attachment C(8): SBE Listing for Solicitation No. CIZ26-BON-30859 when completing these forms (attached separately).

Summary of Evaluation Criteria:

PART 6. SCHEDULE OF SELECTION PROCESS:

Issue Request for Competitive Sealed Proposal

August 27, 2026

Pre-proposal meeting and site survey August 31, 2026

Proposal Submittal Deadline September 25, 2026, 1 pm

RFCSP Candidate Interviews October 15, 2026

Evaluation and Negotiation Complete November 15, 2026

Estimated Contract Award January 13, 2027

Executed Contract Issued February 13, 2027

Notice to Proceed Issuance February 28, 2027

Issue Purchase Order for Fabrication of Replacement Units

TBD

Construction Start Date TBD

Complete Construction TBD

Section 1 Respondent’s Price 40 points

Section 2 Respondent’s Approach to the Project 20 points

Section 3 Museum Operations & Building Art Collection Protection and Related Issues

20 points

Section 4 DRIVE Plan 20 points

Maximum Total

100 Points

Part 7. – ATTACHMENTS

Attachment A(1): Example – City of Dallas Construction Contract Attachment A(2): General Conditions Attachment A(3): Instructions to Proposers Attachment B: Insurance Requirements*, ** Attachment C(1): Business Enterprise HUB – Form 602.SAW* Attachment C(2): Business Enterprise HUB – Form 604.SAW* Attachment C(3): Business Enterprise HUB – Form 605.SAW* Attachment C(4): Business Enterprise HUB – Form 606.SAW* Attachment C(5): Business Enterprise HUB – Form 607.SAW* Attachment C(6): Business Enterprise HUB – Form 609.SAW* Attachment C(7): Business Enterprise HUB – Form 610.SAW*

Please complete all these forms. Also, please refer to and utilize Attachment C(8): SBE Listing for Solicitation No. CIZ26-OBP- 30859 when completing these forms. (Attached separately.)

Attachment D: Conflict of Interest Questionnaire* Attachment E: Certificate of Interested Parties (Overview for Filing

Form 1295) Attachment F: Texas House Bill 89 – Contracting with Entities That

Boycott Israel* Attachment G: Texas Senate Bill 252 – Contracting with Terrorist

Organization* Attachment H: Texas Senate Bill 13 – Contracting with Entities that Boycott Energy Companies* Attachment I: Texas Senate Bill 13 – Boycotting against Firearm and

Ammunition Industries* Attachment J: Proposal Bond* Attachment K: Payment and Performance Bonds (provided for informational purposes only) Attachment L: City of Dallas Living Wage Affidavit Attachment M: Signed and Sealed Construction Documents and Specifications by Perkins & Will Architects dated 6/29/2026 Attachment N: Cost Breakdown: Items Comprising Scope of Work Attachment O: Not Used Attachment P: AIA G701 – Change Order Attachment Q: AIA G709 – Proposal Request Attachment R: AIA G710 – Architect’s Supplemental Instructions Attachment S: AIA G702 – Application and Certificate for Payment Attachment T: AIA G703 – Continuation Sheet Attachment U: AIA G704 – Certificate of Substantial Completion Attachment V: AIA G707A – Consent of Surety to Reduction in or

Partial Release of Retainage Attachment W: AIA G706 – Contractor’s Affidavit of Payment of Debts and Claims Attachment X: AIA G707 – Consent of Surety Company to Final

Payment Attachment Y: Tax Exemption Certificate Attachment Z: Parking Map will be issued via Addendum by Friday, August 29, 2026

Important Note:

*Not completing these forms may result in your proposal being considered “Non- Responsive”

**Please note that Attachment B: Insurance Requirements will be issued via upcoming Addendum.