DMA mandatory invoice requirements.pdf
PDF 160 KB Posted
- Attached to
- Fort Barfoot Kudzu Treatment 2024
- Solicitation number
- 65580
- Issued by
- Nottoway County, Virginia
About this file
The document details the mandatory invoice requirements for the Department of Military Affairs (DMA). It outlines 15 specific details that must be included on any invoice submitted for payment, including vendor information, invoice details, contract information, service details, and payment terms.
The related state and local contract opportunity is for the treatment and eradication of kudzu at Fort Barfoot in Virginia. The contract is for a qualified contractor to provide personnel, equipment, and supplies for three treatment applications over two fiscal years, from May 2024 to May 2025. The bid must include pricing for all three applications, and the work will be conducted in Nottoway County, Virginia.
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Other files
| File | Type | Posted |
|---|---|---|
| Quick Quote Fort Barfoot Kudzu Treatment 2024.pdf |
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Text version
DMA Mandatory Requirements for Valid Invoice Payment Submission
DMA requires all invoices to include each of the below items on any invoice to be submitted for payment. Any invoice not including all the required items will be considered as invalid.
All invoices are required to provide the following details:
1. Vendor Name
2. Vendor Address
3. Vendor Phone Number
4. Point of Contact (i.e., salesperson name)
5. Invoice Date
6. Invoice Number
7. Contract #, if applicable (i.e., eVA #)
8. Order Date
9. Individual who ordered service, if applicable
10. Job # (i.e., work order #)
11. Complete Address of Job Location (must include complete physical address)
12. Date of Service or delivery
13. Payment Terms (i.e., net 30)
14. Each service and/or supply must be itemized to include quantity, detailed description, unit price, etc (i.e., 4 shrubs at $20 each for a line total of $80.00, planting of shrubs $50.00, etc)
15. Total Amount Owed
Effective date 06 FEB 2023
File details come from the government source that posted it. Updated .