DMA invoice requirements.pdf
PDF 160 KB Posted
- Attached to
- CCYA - BLDG 253 Floor renovation
- Solicitation number
- 61346
- Issued by
- Virginia Beach City, Virginia
About this file
The document provided is the DMA Mandatory Requirements for Valid Invoice Payment Submission for a state and local contract opportunity in Virginia. The contract opportunity is for a floor renovation project for Building 253 located in Virginia Beach, Virginia. The scope of work is outlined in the attached Statement of Work, and the project must be completed and fully invoiced no later than June 5, 2024. The contract requires a mandatory site visit, and questions will not be entertained after the site visit. Bids must be submitted electronically through the eVA procurement system, and the DMA cannot provide assistance to vendors for submitting bids. The contract is for the City of Virginia Beach.
The document outlines the 15 mandatory requirements for a valid invoice submission, including vendor information, invoice details, contract information, and itemized service and supply details. Payment terms are net 30 days. The contract opportunity is open to all qualified vendors, and there is no mention of any set-asides or incumbent contractors. The funding source and amount are not specified.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SOW for Bldg 253 Renovation - CCYA.pdf | ||
| General Terms and Conditions.pdf | ||
| Special T&C CCYA 253.pdf | ||
| EMS Language.pdf | ||
| K&K Contracting awarded vendor | — |
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Text version
DMA Mandatory Requirements for Valid Invoice Payment Submission
DMA requires all invoices to include each of the below items on any invoice to be submitted for payment. Any invoice not including all the required items will be considered as invalid.
All invoices are required to provide the following details:
1. Vendor Name
2. Vendor Address
3. Vendor Phone Number
4. Point of Contact (i.e., salesperson name)
5. Invoice Date
6. Invoice Number
7. Contract #, if applicable (i.e., eVA #)
8. Order Date
9. Individual who ordered service, if applicable
10. Job # (i.e., work order #)
11. Complete Address of Job Location (must include complete physical address)
12. Date of Service or delivery
13. Payment Terms (i.e., net 30)
14. Each service and/or supply must be itemized to include quantity, detailed description, unit price, etc (i.e., 4 shrubs at $20 each for a line total of $80.00, planting of shrubs $50.00, etc)
15. Total Amount Owed
Effective date 06 FEB 2023
File details come from the government source that posted it. Updated .