SS_Notice_DRAFT_SOW_Reagents_Media_Plates.docx

DRAFT

STATEMENT OF WORK

CLASS VIII; MEDICAL

REAGENTS IDIQ AND MICROBIOLOGICAL MEDIA PLATE

DROP SHIPMENTS FOR THE LABORATORY DEPARTMENT AT

THE UNITED STATES NAVAL HOSPITAL,

CAMP FOSTER, OKINAWA, JAPAN

1. Description of Requirement: Defense Logistics Agency (DLA) Troop Support Pacific has a requirement for the procurement and drop shipment deliveries of CLASS VIII, Medical supplies, materials and equipment items in support of the United States Naval Hospital (USNH), located in Okinawa, Japan.

1.1 This is an Indefinite Delivery, Indefinite Quantity (ID/IQ) contract for reagents. Individual Delivery Orders (Drop shipment) for Microbiological Media Plate medical supplies will be processed in accordance with the Delivery Schedule, located at Attachment 1.

1.2 There is an unknown continuing need for SYSMEX Hematology Reagents, which will be ordered on an as-needed basis and will be awarded based upon fixed unit pricing for the duration of the contract (12-month ordering period). The solicitation and subsequent award will contain a Pricing Schedule for both the SYSMEX Hematology Reagents and Microbiological Media Plate supply items and a Delivery Schedule specific to the Microbiological Media Plate supply items to be delivered to the USNH in Okinawa, Japan over the course of the contract period.

2. Period of Performance: The contract ordering period will extend over a 12-month period, commencing on November 30, 2017 and extending through November 29, 2018. Additionally, the contract will have two (2) one-year ordering periods extending through November 15, 2020.

3. Place of Performance: The work to be performed and/or supplies to be delivered under this contract shall be at the designated delivery location. The primary delivery location is as follows:

4. Delivery Schedule: The Contractor is responsible for conducting business, between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday (except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings). Delivery shall be communicated to Laboratory Department point of contact provided in Paragraph “3” above, a minimum of one (1) day prior to delivery. Deliveries shall be made during the specified time identified on the attached Delivery Schedule (See Attachment 1), between the hours of operation specified.

5. Medical Supply Specification Requirements:

5.1 SYSMEX-Compatible Hematology Reagents. The contractor will be required to deliver the required Hematology Reagent medical supplies and consumable items on an as-needed basis over the course of the contract. The contractor will be required to follow the terms of each Delivery Order, which will identify the specific quantity of each line item being ordered at that time. The Delivery Order will provide the specific details for each order of Hematology Reagents, along with the specific delivery location.

5.1.2 Each of the Hematology Reagent medical supplies and consumable items must be compatible with the existing Government-owned property. The USNH in Okinawa, Japan currently owns two (2) SYSMEX CA-1500 and operates (1) VITEK II Microbiology Analyzer. All instrumentation used must comply with SYSMEX and Biomeriuex VITEK II specified Reagents, Controls and Consumables. The contractor shall be a certified SYSMEX technician qualified to perform all necessary incidental services such as the installation, validation, or calibration of equipment and reagents.

5.1.3 The contractor shall be certified to deliver Hematology Reagent medical supplies compatible with the SYSMEX and Becton Dickinson/Biomerieux specified Reagents, Quality Controls and consumables to the USNH in a timely manner, within temperature requirements and with a minimum-stated shelf-life.

5.1.4 The contractor shall be certified Reagent dealer in Okinawa, qualified to distribute SYSMEX and Becton Dickinson/Biomerieux compatible products. The contractor shall maintain a business agreement or relationship with the manufacturer or authorized distributors of SYSMEX Corporation Japan or Becton Dickenson Biomerieux products. The contractor shall maintain all necessary medical certification to fulfill this requirement.

5.2 Microbiological Media Plates. The contractor will be required to deliver the required microbiological media plates in accordance with the Delivery Schedule, located at Attachment 1. The contractor shall comply with the minimum stated shelf-life requirements identified herein.

5.2.1 The Microbiological Media Plates required by the USNH are needed for the processing of approximately 22,000 microbiology tests which occur annually in Okinawa, Japan. More specifically, the Microbiological Media Plates are required in order to continue providing healthcare providers with bacterial identification and antibiotic susceptibilities testing capabilities for treatment purposes. Additionally, the contractor will be required to ensure items are calibrated and/or validated in accordance with College of American Pathologists (CAP), Food and Drug Administration (FDA), American Association of Blood Banks (AABB) and Clinical and Laboratory Standards Institute (CLSI) medical standards. All Microbiological Media Plate supply items identified on the Delivery Schedule must be delivered within the stated temperature requirements of the Statement of Work. All Microbiological Media Plate supply items require a minimum shelf-life of greater than 50 days at time of delivery to the USNH Okinawa.

5.2.2 The Microbiological Media Plate supply items have specific shelf-life requirements requiring a minimum shelf-life of greater than 50 days upon delivery. The contractor shall comply with timely delivery and with the minimum-stated shelf-life requirements.

5.2.3 The USNH Laboratory will utilize the Microbiological Media Plate medical supplies to process samples using Government owned automated analyzer equipment. Microbiological Media Plate supply items must be supplied in accordance with the minimum stated temperature and shelf-life regulations and specifications defined within this Statement of Work in order for the USNH Laboratory to effectively conduct all necessary testing without compromising patient care and to avoid delay in the medical care they provide.

6. Packing/Labeling/Packaging: All packing, labeling and packaging shall be completed in accordance with standard commercial practices. All supplies shall be delivered to comply with all manufacturer packaging and marking requirements for domestic shipment and protected in a manner to prevent deterioration or damage during shipment from the manufacturer to the final destination. When required, supplies shall be kept at negative 18 degrees Celsius to 8 degrees Celsius during delivery from the Contractor’s facility to the final destination or delivery point. Each shipment shall maintain a single lot number for each type of Reagent throughout the life of the contract.

7. Government Responsibility: The Government agrees to provide access to the base and worksite to the Contractor during the performance of this contract.

8. Government Furnished Property (GFP): None

9. Contractor Responsibility: Any Reagents, Quality Controls and Consumables deemed unacceptable by the Government upon delivery, regardless of the nature of the defect or damage, will be rejected and shall become the sole responsibility of the Contractor to replace at no additional expense to the Government.

10. Contractor Furnished Property (CFP)/Material (CFM): The Contractor shall provide any and all property and/or material necessary to properly and safely perform as specified in this Statement of Work.

11. Inspection and Acceptance: Authorized USNH Okinawa Laboratory Department personnel will conduct inspection and determine acceptance upon each delivery, prior to the Contractor departing the USNH Okinawa Laboratory Department or designated delivery destination.

12. Contact Information: For technical questions or work schedule coordination please contact Mr. Minoru Oshiro of the USNH Okinawa, at (098) 971-7418/7356 or by email to: minoru.oshiro.ln@mail.mil.

13. Emergency Contact Information: In the event of an emergency during the transport/delivery by the Contractor on a Government compound or inside a military installation (or during the gate processing of a military installation), the Contractor shall immediately notify the USNH Okinawa Laboratory Department at DSN: 646-7356 or Commercial (098) 971-7356.

END OF STATEMENT OF WORK