DJO-OAAM-17-F-0081.pdf

FedBizOpps Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010

R

Audit Follow-up Services

20531

DJO-OAAM-17-F-0081

04-14-2017

N

541211

Acquisition Management Division DOJ, Office of Justice Programs

810 7th Street, N.W.

Washington DC 20531

Jackeline Rosero Jackeline.Rosero@usdoj.gov (202)305-1217

Government and/or Contractor's location Government Site: Office of Justice Programs 810 7th Street, NW Washington, D.C.

20531

USA

www.justice.gov

Department of Justice Homepage

Please see above

Please see above

DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS

AUDIT SERVICES

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process is considered to be market research as described by FAR 2.101 and in accordance with FAR 10.002. This is NOT a Request for Proposal (RFP), and nothing shall be construed herein or through the Request for Information (RFI) process to commit or obligate the Government to further action. In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary. The information provided in this RFI is subject to change.

The Department of Justice (DOJ), the Office of Justice Programs (OJP) is issuing this RFI to identify qualified and responsible business vendors (including small business vendors with the following designations: 8(a);

Service-Disabled Veteran Owned Small Business; Historically Underutilized Business Zone (HUBZone) Small Business; Small Disadvantaged Business; Veteran-Owned Small Business, Women-Owned Small Business and Economically Disadvantaged Women-Owned Small Business) having an interest in and possessing the resources and expertise to provide support to OJP in providing Auditing Services

The applicable North American Industry Classification System (NAICS) code assigned to these proposed services is 541211.

Description of Required Services

The Audit and Review Division, Audit Coordination Branch, is responsible for the timely resolution of grantee audits. The Contractor shall provide dedicated and experienced subject matter experts to support the OAAM ARD's grantee audit follow-up responsibilities, and assist OAAM-ARD in conducting audit follow-up of recommendations to recipients of DOJ funding identified in Office of Management and Budget (OMB) Circular A-133 audits ("Single Audits") and audits conducted by the Office of the Inspector General (OIG).

The audit follow-up activity shall be conducted in accordance with OMB Circular A-50, Audit Follow-Up. DOJ Orders regarding audit follow-up and Single Audit activity, as well as internal OJP policies and procedures.

Specifically, the Contractor shall:

• Analyze draft and/or final audit reports to determine the corrective actions needed to address the recommendations assigned to DOJ for action. Single and grant audit reports shall be analyzed, coordinated with the appropriate DOJ personnel, and submitted to the assigned OAAM-ARD personnel within 15 calendar days of receipt of the report from the OIG, unless the OIG or OAAM-ARD requests an expedited response.

• Evaluate information provided by grant recipients to determine if the information adequately addresses the audit recommendations. Responses from grant recipients shall be analyzed, discussed with the grantee or appropriate DOJ personnel, and submitted to the assigned OAAM-ARD personnel within 21 calendar days of receipt of the response from the grantee, unless OAAM-ARD requests an expedited response.

• Provide recommendations to grant recipients to assist them in developing adequate corrective action plans to address audit recommendations.

• Draft written correspondence to the OIG and DOJ grant recipients, and submit the correspondence to OAAM-ARD personnel for approval.

• Communicate orally and by email with the OIG, DOJ grant recipients, and DOJ grant program officials and grant managers to discuss audit findings and recommendations.

• Monitor audit follow-up files and make appropriate contact with grantees or DOJ personnel to ensure that responses are received within requested timeframes.

• Maintain detailed records of communications related to audit activity. Update OJP's Grants Management

System with audit-related correspondence, and distribute correspondence signed by the appropriate OAAM personnel within one day of the correspondence being finalized and signed.

• Submit monthly reports detailing all audit reports that have been open over one year and the specific issues preventing closure of the report, the actions that are being taken to address the issues, and the assistance needed from DOJ personnel to obtain closure.

• Submit monthly reports detailing audit reports of grant recipients that are non-responsive to written requests for corrective action plans or documentation.

• Develop and maintain an electronic workflow tracking system to ensure that all required audit follow-up actions are completed in a manner that results in timely substantive updates to the OIG within OIG-requested timeframes, and workflow due dates being met.

OJP seeks information on the extent to which small business sources possess all of the necessary qualifications (listed in the Capability Statement Instructions below) to complete this work. In response to this Sources Sought (subject to change) OJP seeks capability statements from small businesses only. The qualifications of large businesses will not be evaluated as part of this Request for Information (RFI).

In addition to the above, please provide the following:

a) Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number. b) Past Performance

- Provide a list of previous contracts where similar services were provided. Provide customer/Government

Agency contact information where these services were provided including: contact name and organization, telephone number, and email address. The Government will evaluate market information to ascertain potential market capacity to provide services consistent in expertise, complexity, and scope described in this notice and otherwise anticipated. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested vendors should monitor a government point of entry site for further information.

Submission Instructions: Interested vendors who consider themselves qualified to perform the above-listed services are invited to submit a response to this RFI Notice by Friday, April 14, 2017 at 1:00PM EST. All responses under this RFI Notice must be emailed to jackeline.rosero@ojp.gov.