DJO-OA-17-Q-0187.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: DJO-OA-17-Q-0187 Posted Date: 9/20/2017 Response Date: 9/25/2017 Classification Code: J-- Maintenance, Repair, and Rebuilding of

Equipment Set Aside: Small Business NAICS Code: 811412

Contracting Office Address

DOJ, Office of Justice Programs 810 7th Street, N.W.

Washington, DC 20531

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-76.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811412, with a small business size standard of $15.0 million.

The Office of Justice Programs is seeking to purchase Break Room/Kitchen Appliance Preventative maintenance as identified in the Statement of Work (SOW).

All interested companies shall provide quotations for the following:

Services—Period of Performance shall be twelve (12) months from the date of award.

Base Year

Fully Burdened Hours/

Labor Category Units Rate Total Service Technician(s) 64 Emergency Service 24

Labor Total Not to Exceed 88

Other Direct Costs: NOT-TO-EXCEED

Materials/Supplies $950.00

ODC Subtotal Not to Exceed $950.00

Total Not to Exceed

Option Year 1

Fully Burdened Hours/

Labor Category Units Rate Total Service Technician(s) 64 Emergency Service 24

Labor Total Not to Exceed 88

Other Direct Costs: NOT-TO-EXCEED

Materials/Supplies $950.00

ODC Subtotal Not to Exceed $950.00

Total Not to Exceed

Option Year 2 Fully Burdened Hours/

Labor Category Units Rate Total Service Technician(s) 64 Emergency Service 24

Labor Total Not to Exceed 88

Other Direct Costs: NOT-TO-EXCEED Materials/Supplies $950.00

Option Year 3

Hours/

Labor Category Units Rate Total Service Technician(s) 64 Emergency Service 24

Labor Total Not to Exceed 88

Other Direct Costs: NOT-TO-EXCEED Materials/Supplies $950.00

Option Year 4

Hours/ Labor Category Units Rate Total Service Technician(s) 64 Emergency Service 24

Labor Total Not to Exceed 88

Other Direct Costs: NOT-TO-EXCEED Materials/Supplies $950.00

FAR 52.212-2 Evaluation—Commercial Items The Government, anticipates awarding a time and materials contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. For this solicitation, the evaluation method that will be utilized is Lowest Priced Technically Acceptable (LPTA). The award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. The Government intends to evaluate and make an award without discussions unless discussions are determined to be necessary.

For evaluation purposes the following criteria shall be considered as follows:

(1) Price (2) Technical Capability and (3) Corporate Experience.

Technical Capability and Corporate Experience, when combined, will not be weighted. The LPTA source selection process will be utilized instead.

Price:

Offerors shall supply a quote in response to the overall objectives identified in the Statement of Work (SOW).

The Government provided its estimate for the labor category and hours, however offerors may propose alternative labor category and hours based on your approach in accordance with the SOW and corresponding equipment list.

Technical Requirements:

The Offeror must demonstrate compliance with ALL the technical requirements set forth in the Statements of Work. Offeror shall provide a detailed preventive maintenance schedule outlining the frequency and maintenance tasks associated with each type of equipment. Offeror(s) must certify that the contractor(s) are licensed and certified in the service and repairs of Hoshizaki refrigeration equipment.

Corporate Experience:

Offeror(s) must submit a narrative demonstrating experience with conducting maintenance or repair work on commercial appliances. Offeror(s) must also demonstrate experience with providing maintenance or repair work on the commercial appliances identified within the SOW.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (April, 2014)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (May 2014)

3. FAR 52.225-18, Place of Manufacture

4. FAR 52.233-2, Service of Protest

• The Contracting Officer’s address is:

810 7th Street, N.W.

Washington, DC 20531

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (May, 2014)

a. The following clauses are included as addenda to FAR 52.212-4:

• FAR 52.202-1 Definitions

• FAR 52.203-3 Gratuities

• FAR 52.203-6 Alt I – Restrictions on Subcontractor Sales to the Government

• FAR 52.203-12 Limitation of Payments to Influence Certain Federal Transactions

• FAR 52.204-7, System For Award Management

• FAR 52.232-39, Unenforceability of Unauthorized Obligations

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

• FAR 52.247-34, F.O.B Destination

2. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders”

(January, 2014) The following subparagraphs of FAR 52.212-5 are applicable:

http://acquisition.gov/far/index.html

• Subparagraphs (b)(4), (b)(8), (b)(14), (b)(19), (b)(25), (b)(28 – 34), (b)(40), (b)(42), (b)(43), (b)(46), (b)(52)

3. FAR 52.217-8 Option to Extend Services

4. FAR 52.217-9 Option to Extend the Term of the Contract

5. OJP 2852.204-72 Facility Access (Mar 2001)

6. OJP 2852.204-73 Indemnification (Mar 2001)

7. OJP 2852.209-70 Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability (Deviation 2015-02)(March 2015)

8. OJP 2852.209-71 Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability (Deviation 2015-02)(March 2015)

9. OJP 2852.209-72 Organizational Conflict of Interest (Mar 2012)

10. OJP 2852.209-74 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, and Abuse (Deviation 2015-02)(March 2015)

11. OJP 2852.216-70 Advance Cost Understandings (Time and Material and Labor Hour Contracts) (Mar 2012)

12. OJP 2852.232-72 Invoices/Payments (Oct 2016)

13. OJP 2852.242-93 Standards of Conduct at Government Installation (Apr 2012)

14. OJP 2852.242-95 Contractor Parking (Apr 2012)

15. OJP 2852.242-96 Eating, Drinking, Smoking and Illegal Substance Abuse (Apr 2012)

16. OJP 2852.242-97 Supervision of Contractor Employees (Apr 2012)

17. OJP 2852.242-101 Department Policy on Domestic Violence, Sexual Assault, and Stalking (Jan 2015)

18. OJP 2852.245-70 Property/Equipment Acquisition and Reports (Mar 2001)

All quotations shall be sent to the Contract Specialist via e-mail at Larrieka.Knox@ojp.usdoj.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than September 25, 2017 at 11:00 am Eastern Time. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on e-mail.

mailto:Larrieka.Knox@ojp.usdoj.gov

Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to the Contract Specialist, Larrieka.Knox@ojp.usdoj.gov.

mailto:Larrieka.Knox@ojp.usdoj.gov

DJO-OA-17-Q-0187

Table of Contents

A.2 OJP 2852.204-72 FACILITY ACCESS (MAR 2001)

A.3 OJP 2852.204-73 INDEMNIFICATION (MAR 2001)

A.4 OJP 2852.209-70 CORPORATE REPRESENTATION REGARDING FELONY CONVICTION

UNDER ANY FEDERAL LAW OR UNPAID DELINQUENT TAX LIABILITY (DEVIATION 2015-

02) (MAR 2015)

A.5 OJP 2852.209-71 CORPORATE REPRESENTATION REGARDING FELONY CONVICTION

UNDER ANY FEDERAL LAW OR UNPAID DELINQUENT TAX LIABILITY (DEVIATION 2015-

02) (MAR 2015)

A.6 OJP 2852.209-72 ORGANIZATIONAL CONFLICT OF INTEREST (MAR 2012)

A.7 OJP 2852.209-74 CONTRACTOR INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS PROHIBITING OR RESTRICTING REPORTING OF WASTE, FRAUD, AND

ABUSE — SOLICITATION (DEVIATION 2015-02) (MAR 2015)

A.8 OJP 2852.216-70 ADVANCE COST UNDERSTANDINGS (TIME AND MATERIAL AND

LABOR HOUR CONTRACTS) (MAR 2012)

A.9 OJP 2852.232-72 INVOICES/PAYMENTS (OCT 2016)

A.10 OJP 2852.242-93 STANDARDS OF CONDUCT AT GOVERNMENT INSTALLATION (APR

2012)

A.11 OJP 2852.242-95 CONTRACTOR PARKING (APR 2012)

A.12 OJP 2852.242-96 EATING, DRINKING, SMOKING AND ILLEGAL SUBSTANCE ABUSE

(APR 2012)

A.13 OJP 2852.242-97 SUPERVISION OF CONTRACTOR EMPLOYEES (APR 2012)

A.14 OJP 2852.242-101 DEPARTMENT POLICY ON DOMESTIC VIOLENCE, SEXUAL

ASSAULT, AND STALKING (JAN 2015)

A.1 STATEMENT OF WORK

Statement of Work (SOW)

As of 09/01/2017 Office of Administration (OA)

Preventive Maintenance Program for Break Room Equipment

1. Introduction and Overview For the last 20 years, The Office of Justice Programs (OJP) has occupied space via a fully-serviced lease that was negotiated and leased by the General Services Administration (GSA) from the building owner, currently SPE, LLC at 810 Seventh Street.

As a tenant in a federally-leased building, OJP and the property owner have an obligation to maintain the facility. OJP’s obligation extends further when a determination is made that other requirements are needed, such as space renovations to realign space allocations to meet mission requirements.

The building owner maintains sole discretion as to selecting their property management representatives with whom OJP collaborates to have work accomplished. PM Realty Group (PMRG) is currently employed by the building owner to manage the property and is responsible to the building owner for overseeing and coordinating all building and facility services whether provided directly or subcontracted out.

In the execution of the responsibility to maintain the facility, there are above standard services, improvements, and maintenance requirements that are needed that deviate from what is allowable under the lease. The statement of work outlines the requirement of these services which fall outside of PM Realty Group’s responsibilities.

2. Background In 2014, the Office of Justice Programs underwent renovations to their existing office space, conference rooms and break rooms at 810 7th Street, NW. The break rooms were renovated to include commercial appliances:

microwaves, Keurig single-serve brewers, refrigerators, and ice machines. In addition, an under counter water filtration system was installed at each break room along with local hot water heaters. Because this is government furnished equipment (GFE), service, maintenance and repairs fall outside of what is considered general building and facility maintenance. See Exhibit A for a complete list of GFE.

3. Project Objective To procure a licensed and qualified contractor(s) to perform preventive maintenance on government furnished break room equipment to reduce repair costs and prolong the life of the equipment. Vendor is to determine the level of staffing and number of contractor(s) required based on the SOW and corresponding equipment list.

4. Project Location Office of Justice Programs 810 7th Street, NW Washington, DC 20531

5. Period of Performance: One (1) twelve (12) month base year and four (4) twelve (12) month option periods.

6. Description of Services: Contractor shall provide the labor, materials, supervision and transportation to fulfill the technical requirements outlined in this scope of work.

6.1. The contractor shall perform preventative maintenance on the equipment which primarily consists of the inspection, testing, cleaning, lubrication, adjustment, calibration, and minor parts replacement as required to minimize malfunction, breakdown, and deterioration of equipment.

6.2. Preventative maintenance shall be performed in accordance with manufacturer’s recommendation. The government will provide the manufacturer’s recommended preventative maintenance schedule and other literature to the contractor, as available.

6.3. Contractor will be responsible for the verification of equipment inventory, its location and provide the Government with a list of discrepancies prior to the commencement of the contract. See Exhibit A for list of equipment.

6.4. Contractor shall provide a detailed preventive maintenance schedule outlining the frequency and maintenance tasks associated with each type of equipment.

6.5. Contractor must be licensed and certified in the service and repairs of Hoshizaki refrigeration equipment. The Government reserves the right to verify certification.

6.6. Contractor shall install replacement parts that are appropriate to the equipment, its operating conditions, and the required performance levels. Substandard components shall not be used in government equipment. All parts, materials, components, and replaceable inserts used in the maintenance and repair of equipment and systems in Federally controlled space shall be new, suitable for the type and severity of service, and meet safety performance codes and standards.

6.7. Contractor shall notify and coordinate with Business Resources Division when maintenance work necessitates shutting down equipment or utilities and otherwise terminating services to the building occupants.

6.8. Contractor shall clearly mark and post signage when performing maintenance in space that may be occupied or accessible during the performance of the work and provide adequate steps for the protection of the public and employees.

6.9. Contractor shall provide written reports documenting all scheduled preventative maintenance and repair services of all equipment listed in Exhibit 1 within one week of service being provided.

Additionally, contractor shall provide written reports documenting any maintenance/repairs accomplished, along with any special instructions for future operation of equipment items.

6.10. Contractor shall verify the successful operation of each piece of equipment and test all associated mechanical, electrical and plumbing connections prior to leaving job site.

6.11. Contractor shall properly disconnect and remove any equipment that has reached its useful life span in coordination with Property Management and Business Resources staff.

6.12. Contractor shall be responsible for the proper disposal of any refrigeration equipment and provide a certificate to OJP verifying proper disposal of refrigerant.

6.13. In the event repair costs would exceed replacement costs and a new piece of equipment is brought on-line, the contractor shall coordinate with the Property Management and Business Resources staff to inventory, tag, and properly install new equipment. The Government shall update the equipment inventory to reflect the new equipment and provide that to the Contractor.

6.14. Contractor shall remove all dirt, debris, and trash prior to leaving job site.

7. Emergency Service/Repairs

7.1. Contractor shall be responsible for providing “Emergency” repair service and “Non-

Emergency” repair service on break room equipment items not operating properly as determined by Business Resources Division within the following timeframes:

7.1.1. “Emergency” repair service: Emergency services are defined as failure of equipment deemed essential or if lack of repair service could result in grave harm to the overall facility can occur 24 hours a day/7 days a week/365 days a year. Contractor shall be on-site within 4 hours of notification by Business Resources Division to prepare and submit an estimate. Once the contractor has received estimate approval from the contracting office, the contractor has 24 hours to perform repairs. Should a part need to be ordered, the contractor has 48 hours to obtain the necessary equipment and complete repairs.

7.1.2. “Non-Emergency” repair service: Defined as service needed for equipment not deemed as essential to operations. Contractor shall be on-site within 3 business days of notification from Business Resources Division to prepare and submit an estimate. Once the contractor has received estimate approval from the contracting office, repairs must be completed within 5 business days. If the contractor is responsible for obtaining a part(s) that is not in stock and has to be ordered, the contractor has an additional 48 hours to obtain parts and complete repairs.

7.2. Contractor shall provide a cost proposal identifying labor and material costs for any required work that falls outside this statement of work. The intent of language such as "check", "inspect", etc., is to determine the status of the check point item and to take appropriate corrective action to eliminate any deficiencies found on the spot if within contract limits if possible and or to notify OJP as soon as practicable when repair exceeds contract limits or cannot be repaired on the spot. If additional calibration, adjustment, replacement of parts and fluids, and other work are necessary, that work shall be accomplished or scheduled for future action.

7.3. Contractor shall not perform any additional work that falls outside this statement of work without written authorization and funding approval by the Government. The Government will not be responsible for labor, parts, and materials provided without written approval by the Government.

8. Contractor’s Required Schedule:

Contractor shall perform work during normal working hours, 7:00 AM to 5:00 PM, Monday through Friday, excluding federal holidays and closures. Maintenance work shall be scheduled so as to minimize the disruption to building occupants and operations. Contractor shall notify and coordinate with the Office of Administration’s, Business Resources Division one week prior to the commencement of services.

9. Warranty Information: Contractor shall verify warranties on each piece of equipment prior to service or repair of equipment. Equipment under warranty shall be maintained in accordance with warranty instructions and conditions. Warranty provisions will be stringently complied with during the periods that they apply.

9.1. All repairs of equipment will be covered by the contractor with a 90-day warranty to include parts and labor.

10. Quality Assurance Acceptance Criteria:

10.1. The contractor shall employ a commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services. Through implementation of the Contractor’s Quality Control program and procedures, the government shall receive quality services meeting the requirements of this contract.

10.2. After maintenance/repairs are completed, the contractor will prepare and submit a written maintenance/repair report to the Contracting Officer’s Representative, within one week. The report shall include the date and time maintenance/repairs are completed, the type of maintenance actions taken, components repaired/replaced, physical location (room number) in which service was accomplished, and the name of the technician(s) performing maintenance/repairs.

10.3. Business Resources Management will determine if the service is acceptable by observing work performed by contractor, and ensuring equipment items perform as they are intended to perform by conducting random sampling.

11. Environmental/Safety Requirements: The Contractor must include a list of hazardous materials used in each process, as well as, a Material Safety Data Sheet (MSDS) for each HAZMAT.

11.1. 29 CFR 1910.1200 requires the Contractor to maintain a complete written hazard communication program, including labels and forms of warning for chemicals, an up-to-date hazardous material inventory with copies of MSDSs for all materials used on the job site, and employee information and training on hazardous chemicals in their work area

11.2. When performing maintenance on equipment that requires working with (CFCs) refrigerants, contractor must maintain the applicable certifications for working on such equipment. All applicable local, state, federal guidelines and regulations must be adhered to with respect to documentation, handling and disposal of refrigerants.

11.3. Contract shall submit copies of permits, certificates, and manifests that indicate hazardous waste has been disposed of in compliance with the regulations.

Security Requirements:

11.4. Contractor shall provide the full names and contact information of all technicians who will be required to perform maintenance at least one week prior to scheduled maintenance.

EXHIBIT A

Official Name FL Room No. Manufacturer Model Model Name Serial Number Qty MICROWAVE OVEN 1 1102 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HD4150047 1 MICROWAVE OVEN 1 1102 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HD4150036 1 COMMERCIAL BREWING SYSTEM 1 1102 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0080973 1 REFRIGERATOR 1 1102 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50516458 1 REFRIGERATOR 1 1102 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50619375 1 COMMERCIAL BREWING SYSTEM 2 2300 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0078197 1 MICROWAVE OVEN 2 2300 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180107 1 MICROWAVE OVEN 2 2300 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180111 1 REFRIGERATOR 2 2300 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50619366 1 REFRIGERATOR 2 2300 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50419456 1 ICE MAKER 2 2300 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. D03079M 1

ICE MAKER 3 3209 WHIRLPOOL KITCHEN AID

EW1508739 1

ICE MAKER 3 3209 SUMMIT BIM44ADA SUMMIT BIM44ADA 15" ICE MAKER 25 IB. 11077140205 1

ICE MAKER 3 3439 U-LINE BI2115S U-LINE 15" ICE MAKER

069648-01-00- 0002 1

MICROWAVE OVEN 3 3520 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180093 1 MICROWAVE OVEN 3 3520 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HD4150046 1 REFRIGERATOR 3 3520 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524844 1 REFRIGERATOR 3 3520 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524857 1 ICE MAKER 3 3520 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. E03112A 1 COMMERCIAL BREWING SYSTEM 3 3520 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0082711 1 ICE MAKER 4 4217 HOSHIZAKI DCM-270BAH HOSHIZAKI DCM-270BAH COUNTERTOP ICE MAKER C088826E 1 COMMERCIAL BREWING SYSTEM 4 4217 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0077517 1 COMMERCIAL BREWING SYSTEM 4 4217 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0078195 1 MICROWAVE OVEN 4 4217 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180102 1 MICROWAVE OVEN 4 4217 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180130 1 MICROWAVE OVEN 4 4217 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180106 1 MICROWAVE OVEN 4 4217 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180180 1 MICROWAVE TOASTER 4 4217 LG LTM9000ST LG COMBINATION STAINLESS STEEL MICROWAVE OVEN 702TAZF02157 1 REFRIGERATOR 4 4217 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50516465 1 REFRIGERATOR 4 4217 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524895 1 MICROWAVE OVEN 4 4267 PANASONIC NE-1024F PANASONIC 1000 WATT DIAL COMMERICAL MICROWAVE OVEN 6HN1220910 1 ICE MAKER 5 5212 KITCHEN AID KUIC18PNT KITCHENAID 18 IN. BUILT-IN 50 LB. CAPACITY ICE MAKER EW2701053 1

MICROWAVE OVEN 5 5212 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180110 1 MICROWAVE OVEN 5 5212 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HD4150049 1 COMMERCIAL BREWING SYSTEM 5 5212 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0081209 1 ICE MAKER 5 5212 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. D0268K 1 REFRIGERATOR 5 5212 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50419462 1 REFRIGERATOR 5 5212 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524867 1 MICROWAVE OVEN 6 6208 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN150159 1 ICE MAKER 6 6208 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. D03052M 1 REFRIGERATOR 6 6208 KITCHEN AID KBRS22KCMS KITCHEN AID ARCHITECT SERIES II BOTTOM FREEZER REFRIGERATOR K50408881 1 REFRIGERATOR 6 6208 KITCHEN AID KBRS22KCMS KITCHEN AID ARCHITECT SERIES II BOTTOM FREEZER REFRIGERATOR K50408847 1 COMMERCIAL BREWING SYSTEM 6 6208 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM MOO77187 1 MICROWAVE OVEN 6 6208 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180101 1 COMMERCIAL BREWING SYSTEM 6 6404 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0081305 1 MICROWAVE OVEN 6 6404 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180100 1 REFRIGERATOR 6 6404 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50516467 1 ICE MAKER 7 7209 SCOTSMAN DCE33PA-1WC SCOTSMAN 15" LUXURY CONSUMER ICE MACHINE 8.04132E+12 1 COMMERCIAL BREWING SYSTEM 7 7209 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0077184 1 MICROWAVE OVEN 7 7209 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180114 1 MICROWAVE OVEN 7 7209 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180113 1 REFRIGERATOR 7 7209 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50619370 1 REFRIGERATOR 7 7209 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50619377 1 ICE MAKER 7 7209 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. E03214B 1 COMMERCIAL BREWING SYSTEM 8 8127 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0081068 1 MICROWAVE OVEN 8 8127 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180112 1 MICROWAVE OVEN 8 8127 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180095 1 REFRIGERATOR 8 8127 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524892 1 REFRIGERATOR 8 8127 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50619363 1 COMMERCIAL BREWING SYSTEM 8 8462 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0081931 1 COMMERCIAL BREWING SYSTEM 8 8462 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0081937 1 MICROWAVE OVEN 8 8462 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HN4180109 1 ICE MAKER 8 8462 HOSHIZAKI DCM-270BAH HOSHIZAKI DCM-270BAH COUNTERTOP ICE MAKER E04353A 1 REFRIGERATOR 8 8462 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524899 1 REFRIGERATOR 8 8462 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524891 1 ICE MACHINE 4 4TH FLOOR BR MANITOWOC SERIES 450 MANITOWOC INDIGO SERIES 450 ICE MACHINE MEDIUM CAPACITY N/A 1 MICROWAVE OVEN LL B201 SHARP R-520LK R-520LK 1200 WATT 2.0 CU FT FULL SIZE SENSOR MICROWAVE OVEN 28442 1

REFRIGERATOR LL B201 KENMORE 2539368722

M5566937 1

MICROWAVE OVEN LL B201 PANASONIC NE-1024 NE-1024 NSF 1000 WATT COMMERICAL MICROWAVE OVEN W/DIAL TIMER 6H11170016 1 MICROWAVE OVEN LL B300 SHARP R-520KS SHARP R-520KS 2.0 CU. FT 1200 WATTS MICROWAVE OVEN 52743 1 MICROWAVE OVEN LL B548 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HD4150035 1 MICROWAVE OVEN LL B548 PANASONIC NE-1064F PANASONIC NE-1064F 1000 WATT DIGITAL CONTROL MICROWAVE OVEN 6HD4150037 1 COMMERCIAL BREWING SYSTEM LL B548 KEURIG K150P KEURIG K150 COMMERICAL BREWING SYSTEM M0081300 1 REFRIGERATOR LL B548 WHIRLPOOL WRF540CWBM 19.6 CU. FT STAINLESS STEEL COUNTER DEPTH FRENCH DOOR REFRIG K50524877 1 ICE MAKER LL B552 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. D02672K 1

MICROWAVE OVEN

BREAKROOM SHARP R-21LTF SHARP R-21LTF 1000W MICROWAVE WITH TOUCH PAD 17371 1

ICE MAKER

BREAKROOM KITCHEN AID N/A

EU1404649 1

MICROWAVE OVEN

LOWER LEVEL SHARP R-520LK R-520LK 1200 WATT 2.0 CU FT FULL SIZE SENSOR MICROWAVE OVEN 43745 1

P2 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. D02797K 1

P2 HOSHIZAKI AM-50BAE-AD HOSHIZAKI AM-50BAE-AD 14" TOP HAT ICE MACHINE 55ILB. D02667K 1

Total Pieces of Equipment

EXHIBIT B

EVERPURE A-Series Water Filter Models A-10 & A-11 Housing Part No. 153018 O-ring Part No. 151121

Water Filter Manufacturer: CULLIGAN Mfr Part No.: D-40A-D

Room Number

Equipment Frequency Schedule

B552 Every two months B103 Every two months 2300 Every two months Health Unit Water-filter system only Quarterly 3520 Every two months 4217 Every two months

5212 Every two months

6208 Every two months

7209 Every two months

8105 Every two months

8206 Every two months

A.2 OJP 2852.204-72 FACILITY ACCESS (MAR 2001)

During the life of this contract, the rights of ingress to and egress from the Department of Justice facility for the Contractor's representatives shall be made available as required. During all operations on Government premises, the Contractor's personnel shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require Contractor personnel to "sign-in" upon entry and "sign-out" upon departure from the Department of Justice Facility.

A.3 OJP 2852.204-73 INDEMNIFICATION (MAR 2001)

(a) Responsibility for Government Property

1. The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage or whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs or service to be performed under the terms of this order, resulting in whole or in part from the negligent acts or omissions of the Contractor, and subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

2. If due to the fault, negligent acts (whether by commission or omission) and/or dishonesty of the Contractor or its employees, any Government owned or controlled property is lost or damaged as a result of the Contractor's performance of this order the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may require the Contractor to make repairs or, if the property is lost or damaged beyond economical repair, to reimburse the Government in an amount determined by the Contracting Officer.

(b) Hold Harmless and Indemnification Agreement. The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this order, resulting in whole or in part from the negligent acts or omissions to the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery. Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provided for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

A.4 OJP 2852.209-70 CORPORATE REPRESENTATION REGARDING FELONY CONVICTION UNDER ANY FEDERAL LAW OR UNPAID DELINQUENT TAX LIABILITY

(DEVIATION 2015-02) (MAR 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer–

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

A.5 OJP 2852.209-71 CORPORATE REPRESENTATION REGARDING FELONY CONVICTION UNDER ANY FEDERAL LAW OR UNPAID DELINQUENT TAX LIABILITY

(DEVIATION 2015-02) (MAR 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By accepting this award or order, in writing or by performance, the offeror/contractor represents that –

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

A.6 OJP 2852.209-72 ORGANIZATIONAL CONFLICT OF INTEREST (MAR 2012)

(a) The policy of the OJP is to avoid contracting with Contractors who have unacceptable organizational conflicts of interest (OCI) under FAR Subpart 9.5. An OCI means that because of existing or planned activities, a Contractor is unable or potentially unable to render impartial assistance to the agency, or has an unfair competitive advantage, or the Contractor's objectivity is, or might be, impaired.

The following examples illustrate situations in which an OCI may arise. They are not all inclusive, but are intended to help the CO apply general guidance to individual contract situations:

(1) Unequal access to information. Access to "nonpublic information" as part of the performance of an OJP contract could provide the Contractor a competitive advantage in a later competition for another OJP contract. Such an advantage could easily be perceived as unfair by a competing vendor who is not given similar access to the relevant information

(2) Biased ground rules. A Contractor in the course of performance of an OJP contract, has in some fashion established important "ground rules" for another OJP contract, where the same Contractor may be a competitor. For example, a Contractor may have developed the requirements or drafted the statement of work, specifications, or evaluation criteria of a future OJP procurement. The primary concern of the OJP in this case is that a Contractor so situated could slant key aspects of a procurement in its own favor, to the unfair disadvantage of competing vendors

(3) Impaired objectivity. A Contractor in the course of performance of an OJP contract is placed in a situation of providing assessment and evaluation findings over itself, or another business division, or subsidiary of the same corporation, or other entity with which it has a significant financial relationship. The concern in this case is that the Contractor's ability to render impartial advice to the OJP could appear to be undermined by the Contractor's financial or other business relationship to the entity whose work product is being assessed or evaluated.

It is not the intention of the OJP to foreclose a vendor from a competitive acquisition due to a perceived OCI. OJP Contracting Officers (CO) are fully empowered to evaluate each potential OCI scenario based upon the applicable facts and circumstances. The final determination of such action may be negotiated between the impaired vendor and the CO. The OJP is committed to working with potential vendors to eliminate or mitigate actual and perceived OCI situations, without detriment to the integrity of the competitive process, the mission of the OJP, or the legitimate business interests of the vendor community.

(b) Work under this contract may create a future OCI that could prohibit the Contractor from competing for, or being awarded future OJP contracts.

(c) The Contractor shall provide a statement in its proposal which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with an organization regulated by OJP, or with an organization whose interests may be substantially affected by OJP activities, and which is related to the work under this solicitation. The interest(s) described shall include those of the Contractor, its affiliates, proposed consultants, proposed subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the Contractor's technical proposal. Key personnel shall include any person owning more than 20% interest in the Contractor, and the Contractor's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(d) The Contractor shall describe in detail why it believes, in light of the interest(s) identified in (c) above, that performance of the proposed contract can be accomplished in an impartial and objective manner.

(e) In the absence of any relevant interest identified in (a) above, the Contractor shall submit in its proposal a statement certifying that to its best knowledge and belief no such fact(s) exist relevant to a possible OCI, as defined by FAR Subpart 9.5. The Contractor must obtain the same information from potential subcontractors prior to award of a subcontract.

(f) The CO will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to OJP, will be used to determine whether an award to the Contractor may create an OCI. If any such OCI is found to exist, the CO may:

(1) disqualify the Contractor, or

(2) determine that it is otherwise in the best interest of the United States to contract with the Contractor and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

(g) The refusal to provide the disclosure or representation, or any additional information required, may result in disqualification of the Contractor for award. If nondisclosure or misrepresentation is discovered after award, the resulting contract may be terminated. If after award the Contractor discovers an OCI with respect to the contract awarded as a result of this solicitation, which could not reasonably have been known prior to award, an immediate and full disclosure shall be made in writing to the CO. The disclosure shall include a full description of the OCI, a description of the action the Contractor has taken, or proposes to take, to avoid or mitigate such conflict. The CO may, however, terminate the contract for convenience if he or she deems that termination is in the best interest of the Government.

(h) Mitigation plans. The Contractor will be required to permit a Government audit of internal OCI mitigation procedures for verification purposes. The OJP reserves the right to reject a mitigation plan, if in the opinion of the CO, such a plan is not in the best interests of the OJP. Additionally, after award the OJP will review and audit OCI mitigation plans as needed, in the event of changes in the vendor community due to mergers, consolidations, or any unanticipated circumstances that may create an unacceptable OCI.

(i) This clause shall not exclude the Contractor from performing work under any amendment or modification to this contract or from competing for award for any future contract for work that is the same or similar to work performed under this contract.

(j) The term "Contractor" as used in this clause, includes any person, firm or corporation which has a majority or controlling interest in the Contractor or in any parent corporation thereof, any person, firm, or corporation in or as to which the Contractor (or any parent or subsidiary corporation thereof) has a majority or controlling interest. The term also includes the corporate officers of the Contractor, those of any corporation which has a majority or controlling interest in the Contractor, and those of any corporation in which the Contractor (or any parent or subsidiary corporation thereof) has a majority or controlling interest.

(k) Pursuant to FAR 9.503, OJP may in its sole discretion, waive any provisions of this clause if deemed in the best interest of the Government. The exclusions contained in this clause shall apply for the duration of this contract and for three (3) years after completion and acceptance of all work performed hereunder.

(l) If any provision of this clause excludes the Contractor from competition for, or award of any contract, the Contractor shall not be permitted to serve as a subcontractor, at any tier, on such contract. This clause shall be incorporated into any subcontracts or consultant agreements awarded under this contract unless the CO determines otherwise.

A.7 OJP 2852.209-74 CONTRACTOR INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS PROHIBITING OR RESTRICTING REPORTING OF WASTE, FRAUD, AND ABUSE — SOLICITATION (DEVIATION 2015-02) (MAR 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

A.8 OJP 2852.216-70 ADVANCE COST UNDERSTANDINGS (TIME AND MATERIAL AND LABOR HOUR CONTRACTS) (MAR 2012)

(a) Consideration

(1) Reasonable, allowable and allocable time, materials, and other direct costs incurred in the performance of this contract are reimbursable subject to the terms and conditions of this clause and the clause in entitled "Payments Under Time-and-Material and Labor Hour Contracts" in Section C. The subtotals set forth in Section B shall serve as ceilings beyond which the Contractor shall not incur expenditures without the prior written approval of the Contracting Officer. Prior written approval shall take the form of a contract modification.

(2) Direct Cost

(i) Direct labor applied to the performance of this contract shall be compensated at the fixed composite rates for each CLIN, except that the contractor may exceed this amount by up to 10% of that line-item.

(ii) Within the total of direct labor hours, however, the contractor may apply the hours of direct labor estimated for any labor category to the other labor categories, provided the extended labor cost for each CLIN does not exceed 10% of the amount and to the extent that the total of dollars allocated for direct labor is not exceeded. In the event that the cost exceeds 10% of the amount allocated for any particular CLIN, the contractor shall provide written notification to the Contracting Officer. The contractor may incur these additional costs upon written approval to do so by the Contracting Officer.

(3) Parts, materials and other direct costs shall be reimbursed subject to the limitations set out in paragraph (2) (ii) above.

(4) Estimated time, materials and other direct costs are set forth in Section B.

(b) Release of Claims After completion of work, and prior to final payment, the Contractor shall furnish to the Contracting Officer, a release of claims against the United States arising out of the contract, other than claims specifically expected from the operation of release. Copies of the required form may be obtained from the Contracting Officer at the address in the clause entitled "Contract Administration" in Section C.

(c) Parts and Materials Parts and materials, other than those covered by (1), (2), and (3) of this paragraph, shall be billed at the Contractor's established catalog or list prices in effect when parts and materials are furnished, less any discount offered. In no event shall such price be in excess of the Contractor's sales price to the most favored customer for the same item in like quantities, or the current market price, whichever is lower.