RFI-Lease_Estate_Management_Infrastructure_11102016_final.pdf

GSA Schedule Request for Information (RFI) Notice

CLASSIFICATION CODE

SUBJECT Lease Estate Management

CONTRACTING OFFICE'S

ZIP-CODE

RFI NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT D’Ana Williams

(POC Inf ormation Automatically Filled f rom User Prof ile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

R

20532

DJO-OA-17-F-0010

11-17-2017

DISADVANTAGED OR SMALL BUSINESS

Acquisition Management Division DOJ, Office of Justice Programs

810 7th Street, N.W.

Washington DC 20531

DOJ Office of Justice Programs 810 7th Street, N.W.

Washington, DC 20531

20531

USA

D’Ana.williams@usdoj.gov

541611

Department of Justice Office of Justice Programs

Office of Administration

Lease Estate Management

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process is considered to be market research as described by FAR and in accordance with FAR 10.002. This is NOT a Request for Quotations (RFQ), and nothing shall be construed herein or through the Sources Sought process to commit or obligate the Government to further action. In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary.

The Department of Justice (DOJ), Office of Justice Programs (OJP), Acquisition Management Division (AMD) is issuing this Sources Sought Notice to identify qualified and responsible small business vendors (e.g., 8(a);

Service-Disabled Veteran Owned Small Business; Historically Underutilized Business Zone (HUBZone) Small Business; Small Disadvantaged Business; Veteran-Owned Small Business, Women-Owned Small Business and Economically Disadvantaged Women-Owned Small Business) having an interest in and possess the resources to provide support for the Office of Administration (OA) and assist in the operation of the Lease Estate Management Infrastructure. Further the Contractor will assist OA in managing the logistics, programmatic support, and the scope of activity to include supporting the day-to-day functions for the Lease Estate Management Infrastructure activities and developing strategic program initiatives. The Government intends to issue a Time & Material’s contract for these services. The applicable North American Industry Classification System (NAICS) code assigned to these proposed services is 541611.

Background The Office of Administration (OA), Business Resource Divisions (BRD) provides a wide range of services, programs and policies for Office of Justice Programs (OJP) employees. BRD is seeking contractor support to assist with the planning and execution of our Vision 2021 prospectus project as OJP plans its next lease. In response to mandates to reduce leased space held by federal agencies, the U.S. Department of Justice (DOJ) Office of Justice Programs (OJP), initiated a comprehensive multi-year strategy designed to reduce our real estate footprint in Downtown Washington, D.C., and create a state-of-the-art workplace focused on enhanced productivity, flexibility, and collaboration through shared resources and employee mobility.

Scope The Contractor shall provide consultant services in the areas of architectural, interior design and IT subject matter expertise for any OJP office space requiring relocations or expansions. These services will include design services for all phases of project, to include but not limited to, the following: project management;

interior design; construct administration; preparation network cabling and infrastructure design documents;

furniture acquisition; and day-to-day communications with OA and the customers. OJP is committed to sustainable design and incorporates energy saving initiatives into its office planning.

Services The following outlines the work and services which may be included in the project:

Task 1 (Project Management Services) The Contractor must demonstrate general business and technical competencies associated with management, including customer service, professional interpersonal skills, legal compliance to accurately apply laws, legal codes, practices and agency policies and procedures to the project solution; oral and written communication effectively expressing, documenting or producing information in an organized manner; communicating information that is appropriate for the intended audience and situation. Organizational awareness understanding OJP’s mission and functions, presenting sound, well informed and objective solutions; financial management assisting OA/BRD with budget development, administration, and management of projects costs and value; developing tools to ensure effective support and monitoring of project costs. Risk management identifying areas of potential risks in schedule, costs, quality and scope as well as recommending solutions to

OA/BRD.

Task 2 (Coordination and Collaboration) The Contractor must provide tenant services to include; Validating support areas and headcounts, Coordinating with architectural, information technology (IT) and mechanical, engineering and plumbing.

Reviewing design drawings for design intent, setting up presentations for OJP to tour furniture and lighting showrooms and attend construction meetings.

Task 3 (Meetings and Logistics) The Contractor shall conduct weekly coordination meetings at OJP headquarters with the Office of Administration (OA), Office of the Chief Information Officer (OCIO) and the Office of the Chief Financial Officer (OCFO). The Contractor shall prepare accurate detailed meeting minutes addressing all projects and related issues.

Task 4 (Design and Planning) The Contractor will develop d project schedule and budget which the Contractor shall maintain throughout the project. The Contractor shall identify the desired expectations of the project, e.g. costs, quality and process with the COR. The Contractor shall generate a program which the OJP Vision 2021 team refers to as a Space Requirements Report (SRR) For potential or pending office moves that includes personnel and support information required for the project conveying square- footage requirements gathering all information through a series of conference calls or visits.

Staffing The Contractor shall provide consultant services in the areas of Project Manager (Architect), Project Coordinator, and IT Subject Matter Expert.

Respondents to this RFI shall provide the following information:

a) Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number.

b) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

c) Past Performance- Provide a list of previous contracts where technical, scientific, administrative, logistical, and/or Federal Advisory Committee support services were provided. Provide customer/Government Agency contact information where these services were provided including:

contact name and organization, telephone number, and email address.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope described in this notice and otherwise anticipated.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions .

Submission Instructions: Interested disadvantage and small business vendors who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by Thursday, November 17th, 2016 at 1:00 PM. All responses under this Sources Sought Notice must be emailed to D’Ana.Williams@usdoj.gov with a courtesy copy to Joy.Garrett-Bey@usdoj.gov..

mailto:D'Ana.Williams@usdoj.gov mailto:Joy.Garrett-Bey@usdoj.gov