RFI_DJO-OA-16-F-0089_Source_Selection_Tool.pdf

SUBJECT*

GSA Schedule

Request for Information (RFI) Notice

CLASSIFICATION CODE

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

R

20532

DJO-OA-16-F-0089

04-28-2016

N

DISADVANTAGED OR SMALL BUSINESS

518210

Acquisition Management Division DOJ, Office of Justice Programs

810 7th Street, N.W.

Washington DC 20531

Jackeline Rosero

DOJ Office of Justice Programs 810 7th Street, N.W.

Washington, DC 20531

20531

USA

Jackeline.Rosero@usdoj.gov

AMD Source Selection Tool

Department of Justice

Office of Justice Programs Office of Administration/Acquisition Management Division

Source Selection Tool

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process is considered to be market research as described by FAR 2.101 and in accordance with FAR 10.002. This is NOT a Request for Quotes (RFQ), and nothing shall be construed herein or through the Sources Sought process to commit or obligate the Government to further action. In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary.

The Department of Justice (DOJ), the Office of Justice Programs (OJP) is issuing this RFI to identify qualified and responsible disadvantaged and small business vendors having an interest in and possess the resources to provide a web-based, hosted source selection tool. This service will allow offerors to submit questions and proposals, assist the Contract Specialist and Contracting Officer build the evaluation, answers to questions and clarifications will be submitted via the tool, the evaluators will complete their individual evaluations and the tool will combine the individual evaluations to create the consensus report.

Background

The Office of Administration (OA) is responsible for overseeing the administrative management services for OJP. The Office of Administration includes the Acquisition Management Division (AMD), the Human Resources Division (HRD) and the Business Resource Division (BRD). Within the Office of Administration, the Acquisition Management Division (AMD) exists as a full service acquisition center focusing on all phases of the acquisition process, from planning to post-award, for any variety of goods or services. The goals of AMD in procuring goods and services work in partnership with the goals of OJP to provide federal leadership in developing the nation's capacity to prevent and control crime, improve the criminal and juvenile justice systems, increase knowledge about crime and related issues, and assist crime victims.

For this procurement, the requirement is to create a web-based source selection tool, the tool is expected to allow for the copy and pasting of evaluation criteria from the solicitation directly into the tool. Evaluation initiators must be able to define the rating type and assign roles to evaluators. Evaluators must be able to log into the tool and complete all aspects of the evaluation within it. The consensus report must be initially compiled by the tool but also have the capability to be edited by the lead evaluator, Contract Specialist or Contracting Officer. All evaluations and correspondence must be printable as a Word or pdf file and the tool must have a reporting capability.

Scope

The scope of the contract shall be limited to all supplies and services reasonably associated with the provision of the Source Selection Tool (tool), including all initial assessments and analyses, implementation planning, implementation services, training, hosting services, ongoing maintenance and support, and further development or customization as desirable and applicable. Conditions call for flexibility and responsiveness to support demanding, ever-changing and priority requirements.

Services

Following are the general tasks to be accomplished under this procurement:

o provide an implementation and change management plan for the project with anticipated project deliverables and timelines, service levels o provide necessary training to OJP users. The contractor will train AMD/OCIO staff in a “train-the-trainer” model so that OJP may assume increasingly more responsibility in the training of its personnel following system transition;

o provide, and update as necessary, all training documentation in the form of an electronic user guide;

o provide support beyond system implementation through a pre-determined period of time or pre-determined events;

o provide a variety of ongoing support to OJP and the system, at a minimum, maintenance services, product upgrades and repairs, customization and support as requested and agreed to, as well as system exit and transition support.

o provide customization services to OJP regarding any complimentary, supplemental, or ancillary functionality of the system o provide all system maintenance and support services through the expiration of the contract.

o support shall at a minimum include: timely information sharing, data collection and transmission, and follow-up support after transition for a pre-determined time or event

Staffing The Contractor shall provide competent, knowledgeable, professional, non-governmental personnel to manage and perform each of the tasks necessary. The contractor shall provide, at a minimum, a professionally accredited Project Manager that will function as the primary contact and project lead for the contractor. Project Manager shall establish a team and facilitate monthly team meetings through the assessment, implementation, transition, and operation and exit phases of the contract. Project Manager and other contractor personnel shall be available to attend any other OJP requested meetings arising from the system implementation. Project Manager will also facilitate the submission of required reports. A detailed Project Plan shall be required before commencement of work. The Project Manager shall be responsible for the updating of the project plan on a weekly basis. The proposed key personnel staff should have the needed security clearances or have no barriers to immediately obtaining the security clearance that will allow full access to OJP and Department of Justice facilities and equipment.

Respondents to this RFI shall provide the following information:

a) Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number.

b) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

c) Past Performance- Provide a list of previous contracts where financial and grant processes support services were provided. Provide customer/Government Agency contact information where these services were provided including: contact name and organization, telephone number, and email address.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope described in this notice and otherwise anticipated.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested disadvantage or small business vendors who consider themselves qualified to perform the above-listed services are invited to submit a response to this RFI Notice by Thursday, May 5, 2016 at 1:00 PM. All responses under this RFI Notice must be emailed to Jackeline.Rosero@usdoj.gov and Joy.Garrett-Bey@usdoj.gov.