Questions_and_Answers_SSN.pdf

Questions and Answers Sources Sought Notice DJO-BJA-17-F-0088

Justice Information Sharing and Data Driven Technical Assistance (JISDDTA)

1. The Justice Information Sharing and Data Driven Technical Assistance (JISDDTA) DJO-BJA-17-F-0088

(RFQ1187887) RFI released on eBuy, is listed as a recompete for a previous contract. But I have been unable to find the previous contract on GovWin or FPDS. Can you provide the Incumbent and the previous contract number?

Booz Allen Hamilton Inc.

8283 Greensboro Drive McLean, VA 22102

GS-23F-9755G DJOJAG12007

2. A Sources Sought Notice has been released today with the title “DJO-BJA-17-F-0088: Justice

Information Sharing and Data Driven Technical Assistance” and I was hoping you could answer a quick question for me. Mainly, I wanted to know if there was a current company doing this work and if so, could you provide me with the following:

a. Contractor Name: Please review Question 1

b. Contract/Task Order Number: Please review Question 1

c. Expiration Date: September 27, 2017

d. Approximate Value: $9,302,399.13

3. With regard to the subject opportunity agency, can you tell me if you are aware of any Industry

Days/Community Engagements that may be on the horizon?

There will be no Industry Days/Community Engagements on the horizon.

4. The RFI states that only resumes for key personnel that would work on the contract are to be included. Because this is an RFI it is not possible to commit staff at this time. Please confirm it is acceptable to include resumes of current staff members that have the qualifications to perform this type of work and that could potentially be bid on the resulting solicitation.

It is acceptable to include resumes of current staff members that have the qualifications to perform this type of work and that could potentially be bid on the resulting solicitation.

5. Task 2: “…and use of mapping technology to support analysis.” (Page 3). Is there a mapping solution BJA is currently using for this task?

BJA currently does not have a mapping software that is being used, but it is anticipated that by the time the contract is awarded, the software will be accessible to the contractors. At this time, we cannot share the software that will be used as there are several options still being considered.

6. Task 2: “Conduct research and scans of justice practices and policy/legislation developments and summarize…” (Page 3). Question: What are the sources of information for this research that BJA currently uses? Are there other sources BJA would like to explore?

BJA currently looks to state, local, and tribal justice resources such as websites, online written materials and interviews with stakeholders. At this time, there are no other sources BJA would like to explore.

7. Task 3: Question: How many National Programs are within scope of this contract? (Page 4).

BJA manages over 50 National Programs and based on need, a contractor may be asked to support one of these programs. Currently, though, the primary focus of support will be for what programs are stated in the RFI.

8. Are clearances required? And, if so, what level(s)?

Yes. A Moderate Background Investigation will be required.

9. Where will this work be located? Will contractors be needed on-site? Or are remote working situations okay?

At this time, contractors are expected to work onsite at the Office of Justice Programs, 810 7th Street, NW, Washington, DC 20531.

10. How much travel will be required?

4-5 times per year.

11. The SSN states that this is a re-compete. Can BJA share who the incumbent is, and if there have been any performance issues?

Please review Question 1 for the incumbent information. If there were any performance issues, the government cannot disclose this information.

12. Task 1: Support the development and management of BJA Technology Systems: Can BJA please clarify their need for Technology Systems? Is BJA requesting the development of new technology systems? Are there existing systems in place that need support with further development?

A contractor may be asked to support new and/or existing technology systems. This will not involve actual development work, but may involve support around requirements gathering, testing, and translating needs to internal developers.

13. Task 1: the BJA ask for an analysis of input from BJA stakeholders. Is BJA considering the design of a survey instrument? Meetings with BJA staff? Meetings with stakeholders?

It is a possibility that BJA would consider the design of a survey instrument, but we don’t have specific requirements around this at this time. The analysis of input from BJA stakeholders could involve surveys, meetings, and/or phone calls depending on the type of information needed.

14. Task 1: Coordinate closely with BJA stakeholders. Will this entail development of phased deliverables and timeline of completion?

Coordination with BJA stakeholders would considered being an ongoing task and at times, depending on what is needed from the stakeholders may require deliverables with a timeline. It is expected that contractors will have monthly interactions with stakeholders.

15. Task 1: How many technology systems does BJA currently oversee, and can they be described? How many new technology systems are contemplated for development, and can they be described?

Currently, BJA oversees the content and supports two (2) technology systems relevant to this contract:

• The Body Worn Camera Toolkit – an online resource for criminal justice stakeholders to share resources and best practices around body worn cameras.

• The Public Safety Officer Benefits Program, Business Process System – this is a technology solution for applicants for benefits under the program.

At this time, we cannot share what other systems are currently being considered.

16. Task 1: How large is the Office of Justice Programs technology development department?

OJP does not understand the relevance of this question therefore this information is not provided.

17. Task 1: What kind of training is anticipated to be delivered? In person, video, web-based, etc?

In-person, video, or web-based.

18. Task 2, Bullet 1: Analysis of program data. How is this collected/archived? Will we need to create program data bases?

Data collection would be from existing program databases managed by BJA and/or OJP. In order to analyze the data, the contractor may be asked to utilize data analysis software which OJP will make available to contractors.

There will be no requirement for the creation of program databases.

19. Task 2, Bullet 1: Mapping technology. Is the mapping used to track applicants/grantees?

Yes.

20. Task 2, Bullet 3: Conduct research and scans. Are you referring to the actual scanning of documents?

No, it is referring to scanning written resources, online resources, and other materials on particular topics.

21. Task 2: Would you be able to add more detail to how you anticipate needing to use mapping technology? Are you imagining the need to geocode data as well as aggregate and display data based on maps?

OJP would provide the mapping software needed to map the data, but the SOW is seeking contractors who have familiarity with mapping software. There will not be a need to geocode data.

22. Task 2: What does "scans of justice practices" mean to BJA? Is this an analysis? In-depth or cursory?

This involves scanning available justice resources such as online articles, other online resources, and other materials on specific topics. It is expected that the contractor would scan available resources and summarize the findings as part of this analysis. In some instances, this may be a cursory review (rapid scan, limited review of actual content), but others may require a more in-depth review (reviewing content).

23. Task 3, project management support: Will this be done onsite or remotely?

Remotely.

24. Tasks 3, Bullet 3: communication strategies: Will this entail coordination with BJA’s strategic communication specialists?

Yes, possibly, depending on the nature of the topic and the communication strategy needed.

25. Will the government please clarify what labor categories or type of personnel is needed on the contract? Will the government accept representative resumes for the Sources Sought?

At this time, the government has not determined the key personnel. Yes, the government will accept representative resumes for the Sources Sought.

26. Will the government be willing to extend the RFI due date to Monday?

No.

27. How are these services currently being performed? Under contract? In-house?

The award was issued off of the incumbent’s General Services Administration (GSA) Multiple Award Schedule (MAS).

28. If these requirements are currently being performed under a contract,

a. Who is the Contractor? Please review Question 1.

b. What is the contract number? Please review Question 1.

c. When does the contract expire? Please review Question 1.

d. What is the current contract value? Please review Question 1.

29. What is the anticipated RFP release date?

Per the Sources Sought notice, OJP anticipates posting a solicitation during the spring/summer of 2017.