HPES USMS EPMS RFI Clarify Questions 06-8-12.doc
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- Property Management System
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- DJMS-12-RFI-0001
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DOJ USMS Enterprise Property Management System RFI
HP Enterprise Services (HPES) Questions
| No. |
| Page |
| Section |
| Question/Comment |
RFI reponses are due June 15, 2012@ 2:00 pm
| N/A |
| What is the target release date for the RFP for this initiative? |
June 2012
| N/A |
| What is the target award date for the Enterprise Property Management System? |
FY 2012/Early FY 2013
| N/A |
| What company, if any, assisted the USMS in development of the RFI requirements and/or the subsequent RFP that may be released soon? |
There is no imcumbent vendor. RFP will be based on responses market research.
| 4 |
| 2 |
| Section 2 – USMS Enterprise Background & Section 6 – Cloud Hosted Environment Implementation Services |
| Is the Marshalls Alternate Computer Center in Dallas, TX also used for USMS Continuity of Operations Programs (COOP)? |
Yes
| 5 |
| 2 |
| Section 3 –USMS Enterprise Background |
What outcomes does USMS hope to achieve by replacing the legacy Argis application with the new Enterprise Property Management System (EPMS)? Automation of a very manual process, that allows for scanners that support mutilple tag types. Have a single system that manages assets as well as provides for management of vehicle maintenance activities ( multiple avehicle types).. Have a more automated way of tracking depreciation.
| 6 |
| 2 |
| Section 3 –USMS Enterprise Background |
A. In addition to the IBM Maximo product, what other Property/Asset Management Systems has USMS already evaluated?
USMS has completed an assessment and determined that Maximo salient characteristics meets our needs.
B. What were the evaluation results of the various Property/Asset Management Systems evaluated?
USMS has completed an assessment and determined that Maximo salient Characteristics (brand name of equal) meets our needs.
| 7 |
| 2 |
Sectuion 3 –USMS Enterprise Background
Who is currently maintaining the legacy property management system – Argis? government staff with database support from manning services, inc
| 8 |
| 2 |
Sectuion 3 –USMS Enterprise Background
What, if any, responsibility will the Enterprise Property Management System Contractor (that is awarded this opportunity upon the RFP release) have for the legacy Argis system?
Per the rfi, we are looking For the epms contractor to perfom data migration
| 9 |
| 2 |
| Section 4 -Property/Asset Management System Licensing |
The RFI indicates “Cloud hosting environments (development/test, training, production, and Contingency of Operations (COOP) Instances of the USMS Property/Assets Management System in a secure data center that meets the USMS, DOJ and US Government IT Security requirements”.
A. What are the specific security requirements for the new Property/Asset Management System?
B. Which FIPS and/or NIST security procedures does USMS enforce?
USMS follows standard NIST and DOJ IT Security requirements. The Contractor shall prepare Certification and Accreditation (C&A) support for the The Enterprise Property Management system in accordance with Office of Management and Budget (OMB) Circular A-130, DOJ Order 2640.2F (or it’s successor), the Federal Information Security Act of 2002 (FIMSA) (or it’s successor), and applicable National Institute of Standards and Technology (NIST) special publications in order to support the system security accreditation requirements.
| 10 |
| 4 |
| Section 6 – Cloud Hosted Environment Implementation Services |
| In addition to the requirement to “ensure there is a COOP instance (i.e. Disaster recovery instance) is no more than 12 hours out of sync”, |
A. are there any requirements for the COOP instance to be located a certain distance from the primary instance? I believe minimum of 200 miles away from primary instance.
B. If so, please provide the requirements detail.
| 11 |
| 3 |
| Section 6 – Cloud Hosted Environment Implementation Services |
| “The Cloud hosting provider must be an already approved DOJ Cloud Hosting site (i.e. a site that DOJ has already completed security accreditation with regards to cloud hosting of software and data).” |
· Who are the approved DOJ Cloud Hosting site providers? Currently, Ibm federal data center has been approved by doj
| 12 |
| 3 |
| Section 6 – Cloud Hosted Environment Implementation Services |
| “The Cloud hosting provider must be an already approved DOJ Cloud Hosting site (i.e. a site that DOJ has already completed security accreditation with regards to cloud hosting of software and data).” |
· What are the requirements for a Contractor to become an approved DOJ Cloud Hosting Site?
· Meet NIST and FedRAMP standards and have completed a Certification and Accreditation per DOJ IT Security Standards
| 13 |
| 3 |
| Section 6 – Cloud Hosted Environment Implementation Services |
| “The Cloud hosting provider must be an already approved DOJ Cloud Hosting site (i.e. a site that DOJ has already completed security accreditation with regards to cloud hosting of software and data).” |
· What is the average timeframe for a Contractor to become an approved DOJ Cloud Hosting Site? Unknown at this time
| 14 |
| 3 |
| Section 6 – Cloud Hosted Environment Implementation Services |
| “The Cloud hosting provider must be an already approved DOJ Cloud Hosting site (i.e. a site that DOJ has already completed security accreditation with regards to cloud hosting of software and data).” |
· Can USMS confirm that it is acceptable for an approved DOJ Cloud Hosting site provider to be part of an Enterprise Property Management Systems’ team without being the prime contractor? Yes
| 15 |
| 5 |
| Section 7 – Cloud Hosting Services Support |
| What support services are required in the mentioned Tier 2-4 support? This is support for questions about the application beyond basic login, Frequently asked questions. it includes support for problems with services not working properly. It includes standard Tier 2-4 Help Desk type issues/capabilities. |
| 16 |
| 6 |
| Section 8 - |
Enhance USMS environment to support Asset Forfeiture Division Operations Implementation Service Support
Based on requirement #3, the Contractor shall “Enhance Existing Property Management System implementation to support Asset Forfeiture Division”.
Please clarify which ‘existing’ system is being referenced in the requirement or should this address the new system (Maximo or an equivalent) that will be implemented? The existing system is the one implemented in Item 6 (requirement #1).
| 17 |
| 6 |
| Section 8 - |
Enhance USMS environment to support Asset Forfeiture Division Operations Implementation Service Support
Please confirm that the existing data being migrated into Maximo (or an equivalent product) for the Pilot/Asset Types is coming from the Consolidated Asset Tracking System? Data may come from multiple systems – CATS, SharePoint App, Argis, others.
| 18 |
| 6 |
| Section 8 - |
Enhance USMS environment to support Asset Forfeiture Division Operations Implementation Service Support
What is the current configuration, platform, application architecture for the Consolidated Asset Tracking System (CATS)? Database is IBM DB2.
| 19 |
| 8 & 9 |
| Section 11 – Place of Performance |
| What is the address including the city and state (at a minimum) of the hosting facility? |
· Depends on what you the vendor recommend at the hosting facility/service center.
| 20 |
| 8 & 9 |
| Section 11 – Place of Performance |
| Will the Contractor be required to have staff at the Arlington, VA location? During the implementation, we are expecting that staff will be located on site to work through configuration and data mapping requirements. |
| 21 |
| 8 & 9 |
| Section 11 – Place of Performance |
| Will the Contractor’s team have remote access capability to support the Arlington, VA location? Depends on security clearances of team, but it is anticipated that the vendor will have remote access capability. |
| 22 |
| 9 |
| Appendix A – High Level Functional Requirements |
| The Administative Tools requirement says “the system shall Layout and Configuration”. |
A. Please indicate whether “Layout and Configuration” is a module/feature requirement within Maximo, or the existing Argis system that USMS wants to maintain similar capability for within the new system.
The reqruiement was poorly worded, it should have said: The system should be configurable to include if possible, screen layout and field location/values.
B. Please indicate what the system shall layout and what the system shall be able to configure (if that is what the sentence was implying)? See above
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