Award_Device_SOW_MP.doc

Award Device SOW

Award Device

Statement of Work (SOW)

Objectives The United States Marshals Service (USMS) is a federal law enforcement agency with its headquarters facility located in Arlington, Virginia and over 400 district offices and suboffices located across the country and U.S. territories. Several times a year the Director and Deputy Director convene award ceremonies and special events to mark the significant contributions made by USMS employees, other government employees, and private citizens who contribute to the agency’s mission. During these events award devices are given to those who are honored. Award devices include plaques, trophies, framed certificates of achievement, and other momentos.

Scope

The contractor is to deliver appropriate award devices to the Office of the Director in Arlington, Virginia to commemorate specific special events and honorees. Award devices include engraving, framing and delivery to Headquarters or designated contracting officer representative (COR).

Tasks

The contractor is to offer a variety of award devices to commemorate a variety of events and honors. The USMS currently provides the following awards:

1. Distinguished Service Award is the highest award presented by the Director to employees who have made major contributions to the accomplishment of the Agency’s mission. Less than 10 awards per year. Gold-colored 17 inch x 23 inch wood frame, matted, with USMS medallion hanging from blue/gold ribbon.

2. Meritorious Service Award is the second highest award presented by the Director to recognize employees who have made major contributions to the accomplishment of the Agency’s mission. Less than 10 awards per year. Silver-colored 17 inch x 23 inch wood frame, matted, with USMS medallion hanging from blue/gold ribbon.

3. Administrative Employee of the Year Award, Operational Employee of the Year, and New Employee of the Year are presented to one employee who, in the opinion of USMS employees, best exemplifies the attributes, traits, and dedication of the Agency. One award per year per category for a total of three devices. Gold colored 12 inch x 15 inch wood frame, matted, with multi-colored USMS certificate.

4. Special Achievement Awards are given to individuals for their exceptional support of the Office of the Director in a capacity beyond their normal duties. Less than 10 awards per year. Award devices have varied. Most recently it has been a walnut frame with the USMS badge and inscription matted behind glass. Previously the USMS provided a 3.5 inch x 4.75 inch x 1 inch thick award with the USMS seal and inscription embedded in lucite.

5. Equal Employment Opportunity Award is presented to employees who excep in actively contributing to equal employment and affirmative action opportunities through the promotion, recruitment, and training of women and minorities within the Agency and Federal government. One award per year. The device is the same style as the employee of the year devices.

6. Fitness Awards are presented to employees who maintain and exemplify physical fitness standards and represent the Agency in community programs involving fitness. Two awards per year. Current award is a walnut shield with medallion. Preivous years it has been a sports-type trophy.

7. Harry Belluomini Court Security Officer Award is presented in memory of Harry Belluomini, a Court Security Officer from the Northern District of Illinois who was killed in the line of duty in 1992. The award recognizes Court Security Officers who have projected and maintained a positive and professional image of the Agency with the federal courts and general public. One award per year. Solid 7.5 inch tall walnut shield engraved with USMS badge and inscription.

8. Citizen of the Year Award and Law Enforcement Officer of the Year Award are presented to non-law enforcement individuals who have made a significant contribution to the mission of the Agency or to the community for a specific act or service or for contributions over a period of time. One award per year per category for a total of two devices. Engraved 5 inch x 7 inch wood plaque, lacquered in black with USMS badge and inscription etched in gold.

9. Distinguished Group Awards recognize groups of individuals whose extraordinary accomplishments have distinguished them among all others. Groups can be teams, branch offices, or special task forces. Groups are represented by three individuals during the award ceremony and one award is given to each group regardless of the group’s size. Up to 15 awards per year. This is a 12 inch x 15 inch solid wood plaque with USMS badge and text etched in black.

10. Distinguished District Award recognizes districts whose extraordinary accomplishments have distinguished them above all others. Three awards are presented each year to the most distinguished large, medium, and small districts based on the number of employees in each district. This is a 24 inch x 28 inch solid wood plaque with USMS badge and text etched in black.

11. Robert Forsyth Valor Award is presented in the memory of Robert Forsyth, the first U.S. Marshal killed in the line of duty in 1794. The award honors employees who have demonstrated unusual courage, good judgment, and competence in hostile circumstances, or who have performed an act or service which saved the life of another person while endangering their own. Up to 10 awards per year. This is a 9 inch x 12 inch walnut box with brass piano hinge and clasp. The interior is lined in dark blue velvet with brass engraving plate on each side and the USMS bold badge.

12. Purple Heart Award is presented to USMS employees who have been injured in the line of duty. Up to 10 awards per year. The device is the same as the Robert Forsyth Valor Award except the inscription is different.

Over the past decade the award devices given to recipients have varied:

1. Walnut plaques with engraved plates

2. Bi-fold walnut boxes with medallions and engraved plates

3. Sports trophies with engraved plates

4. Etched lucite blocks

5. Framed medals with certificates

The industry has evolved over time and award devices are made from a variety of materials including wood, lucite, acrylic, stone, resin, and plastic. The USMS requires “off the shelf” award devices with the USMS logo or USMS seal attached to them.

The manufacture and use of the USMS logo and USMS seal is controlled by the USMS. The contractor must be able to produce or obtain the USMS logo and USMS seal in the appropriate colors and materials. Specifics can be found here: [insert OPA link].

Delivery

Fabrication of all award devices and name plates must be done at the contractor’s facility and delivered to USMS Headquarters located at 1215 South Clark Street, Arlington, Virginia 22202.

Deliveries must be performed during the work week (Mondays to Fridays), excluding Federal holidays, between the core hours of 9:00 am and 5:00 pm, E.S.T.

The USMS will provide a list of award ceremonies to the contractor so that the award devices can be ordered. In rare circumstances the USMS may requires an award within 24 hours and will contact the contractor with an expedited order.

Prior to each delivery, the contractor is to email the Contracting Officer’s Representative (COR) three business days in advance with the anticipated day and arrival time so that the COR can arrange surface parking in front of the building and escort the contractor into USMS Headaquarters to open and inspect each award. Once each award is verified to be correct and undamaged, then the USMS will accept delivery. If the award is prepared improperly or is damaged, the contractor must return the following business day with a corrected award. If the COR is out of the office, an alternative point of contact will be provided to the contractor.

Security

The COR or alternate point of contact will arrange an escort into USMS headquarters to open and verify each award. Contractors must enter USMS Headquarters unarmed and present some form of government identification such as a state-issued driver’s license.

Travel

Local travel in the Washington, D.C. area is required by the contractor to deliver award devices in a timely fashion.

Place of Performance

Work will be performed at the contractor’s location. No work will be performed at USMS headquarters.

Period of Performance

The period of performance begins the date of contract award and consists of a base year plus up to four one-year option periods consisting of the following dates:

Invoicing

The vendor shall invoice the USMS at the agreed upon rates for the award devices, engraving, and framing and services within thirty (30) calendar days after receiving the goods. All invoices must be submitted to the COR. Payment will be made according to the Prompt Payment Act. The vendor shall submit an original invoice and three (3) copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. Consistent with FAR 52.212-4(g), invoices shall be submitted in the format below.

1. Name and address of the Contractor;

2. Invoice date and number;

3. BPA number

4. Description, quantity, unit of measure, unit price and extended price of the items delivered;

5. Terms of any discount for prompt payment

6. Name and address of official to whom payment is to be sent;

7. Name, title, and phone number of person to notify in event of defective invoice; and;

8. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract

9. Electronic funds transfer (EFT) banking information.

Contracting Officer’s Representative (COR) The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the vendor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the vendor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer (CO) and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of vendor’s personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Organizational Conflict of Interest An offeror shall identify in its proposal, quote, bid, or any resulting contract, any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in the Federal Acquisition Regulation (FAR) Subpart 9.5. This includes actual or potential conflicts of interests of proposed subcontractors (subs). If an offeror identified in its proposal, quote, bid or any resulting contract, a potential or actual OCCI, the offeror shall submit an Organizational and Consultant Conflicts of Interest Plan (OCCIP) to the Contracting Officer (CO). The OCCIP shall describe how the offeror addresses potential or actual conflicts of interest and identify how they will avoid, neutralize, or mitigate present or future conflicts of interest.

Offerors must consider whether their involvement and participation raises any OCCI issues, especially in the following areas when: providing systems engineering and technical direction; preparing specifications or work statements and/or objectives; providing evaluation services; and obtaining access to proprietary information. If a prime or sub breaches any of the OCCI restrictions, or does not disclose or misrepresents any relevant facts concerning its conflict of interest, the Government may take appropriate action, including terminating the contract, in addition to any remedies that may be other permitted by the contract or operation of law.

Be aware that offerors that develop, write, advise, provide directions, consult on, serve as a sub on, or provide input into procurement strategy, specifications, requirements, performance work statement, and/or request for quotes (RFQ) for a proposed procurement could potentially be excluded from bidding or submitting a proposal to compete from the award of such procurement.

The offeror must include any individual employee who has an immediate family member that has developed, written, advised, provided directions, consulted on, served as a sub on, or provided input into procurement strategy, specifications, requirements, statement of work, and/or request for proposals (RFP) and invitation for bids (IFB) for a proposed procurement.

Immediate family members include grandparent, parent, in-laws, sibling, spouse, child or grandchild, whether the family relationship exists by blood, adoption, or law.

The offeror shall require that all parties affiliated with its organization regularly make full disclosure of any actual, potential, or perceived conflict of interest, and should describe the process, and or timing for doing so, to the Government.

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