5._SOW.pdf

ATTACHMENT #5

REQUEST FOR QUOTE

RELOCATION & STORAGE OF PERSONAL PROPERTY

DISTRICT OF COLORADO

STATEMENT OF WORK

SOLICITATION NO.: DJM-17-A44-Q-0008

1) INTRODUCTION

The purpose of this requirement is to provide packaging, inventory, transportation, storage & disposal for personal property for the United States Marshals Service (USMS), District of Colorado

2) DEFINITIONS AND TERMS

a) ASSET IDENTIFICATION NUMBER (AIN): This is the asset identifier which is given to the asset at the time of seizure. This number will be provided to the contractor by the

COR.

b) CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

c) CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government employee who provides technical direction to the contractor. The COR is designated in writing by the CO.

d) DAILY SALES FACILITATION SERVICES: make asset(s) readily available/accessible to the public; provide knowledgeable representative to answer potential buyer questions;

move asset(s) within the storage facility at the request of the COR; provide these services for an 8 hour period as determined by the COR (maximum 3 days); and provide adequate security during the viewing period. If the COR requires the contractor to move any assets, the contractor shall be responsible for preserving the integrity of the assets during the moving process. The contractor may be required to unpackaged and repackage a sample of pallets for preview

3) FACILITY LOCATION, PERFORMANCE AREA & PERFORMANCE PERIOD

a) Contractor shall have one storage facility located within 30 road miles of 901 19th St Denver, CO 80294

b) The storage facility shall have a minimum of 1750 square feet of indoor storage space with the ability to expand as needed

c) The contractor shall store in such a way as to use the least amount of storage space possible, while allowing for inspection and removal of the items

d) The contractor shall be able to provide access to storage facility, upon request from COR, between the hours of 8:30 AM and 5:00 PM, Monday through Friday, excluding Federal Government holidays. Contractor shall provide a point of contact for 24 hours per day, 7 days per week, 365 days per year access

e) The contractor shall be fully equipped and ready to begin performance within 14 calendar days of the award date. Upon approval by the COR, the contractor must complete the job within the above listed days as identified by the COR

RELOCATION & STORAGE OF PERSONAL PROPERTY

DISTRICT OF COLORADO

4) REQUIREMENTS

a) The contractor shall provide all personnel, equipment, tools, materials, supervision, and any other items and services necessary to perform the requirements set forth in Statement of Work (SOW)

b) The assets shall be kept secure at all times while in the custody of the contractor

c) Loss, theft, or damage while in the contractor's custody shall be reported immediately to the COR. Theft and/or vandalism shall be reported to the local police department within 24 hours of incident, and a copy of the police report shall be provided to the COR within 24 hours of receiving report

d) The contractor shall provide packing materials & supplies to include but not limited to additional pallets(if needed), shrink wrap, boxes & tape

e) The contractor shall provide all labor to complete the task to include but not limited to, a crew of workers, forklift with a forklift operator and pallet jacks

5) PACKAGING, INVENTORY & TRANSPORTATION

a) Inventory shall be conducted at time of pick up

b) The inventory shall include a physical count of all personal property to include model/ serial number and description

c) Upon verification of the personal property, the contractor will package the products into the truck for transport

d) Within 24 hours of the completed inventory, the COR shall receive an electronic detailed inventory sheet with corresponding AIN’s of all items, transported and/or packaged

e) Contractor shall be responsible for preserving the integrity of the assets during the relocation process

6) STORAGE

a) Assets shall be stored in a manner to preserve the integrity of the assets

b) Should any issues arise regarding the condition of the assets during the term of the contract, the COR shall be immediately notified

c) Contractor shall ensure that each item is marked with corresponding AIN’s and AIN item

Numbers at all times

d) The contractor shall keep an up-to-date electronic tracking system of all personal property in its possession. This system shall be able to identify exactly where a particular piece of property is located within the storage facility. The COR shall be given access to the contractor’s computer tracking system or provided reports of the inventory as requested

e) All USMS property shall be segregated from all non-USMS property by a vault, fence, wall, or other such means as determined by the COR

f) The USMS will be billed based on actual square footage used to store USMS assets

RELOCATION & STORAGE OF PERSONAL PROPERTY

DISTRICT OF COLORADO

7) DISPOSAL

a) The COR shall determine the methods for disposal for all USMS assets. The contractor shall receive written instructions for the disposal of all assets. The disposal methods include, but are not limited to the following:

i) Auction by USMS Third Party Vendor

ii) Release to Lien Holder, Claimant or Owner

Auction by USMS Third Party Vendor

a) Contractor may be required by COR to facilitate disposal through other sources, one of which may be Auction by USMS Third Party Vendor. If required, COR may request contractor to provide Daily Sales Facilitation services

b) Upon completion of the sale the COR will notify the contractor to release the asset(s) to the purchaser

Release to Lien Holder, Claimant or Owner

a) Contractor may be instructed to release assets to a third party as directed by the COR.

b) Disposal Documents Required: Upon disposal via release to lien holder, claimant, or owner, the contractor shall execute the following documents:

i) USM-102

ii) District Hold Harmless Agreement

Invoicing

a) Performance will commence upon issuance of a Sub Task Order (STO), the order may be issued by fax, e-mail, or courier

i) The STO will identify the type of service, case number and estimated amount for services

b) An itemized invoice shall be submitted monthly for all services provided during a billing period, identifying the sub-task order (STO), total dollar value, and supported by receipt copies of the STO

i) A proper invoice must include the following information:

(1) Business name, phone number, and shipping address

(2) Invoice number, invoice date, PO number, and AIN (s)

(3) Item number(s), description, quantity, unit price and extended totals of services provided

(4) Shipping and/or payment terms