Question_and_Answers.pdf

1.There are several discrepancies in the solicitation regarding pricing: • SF-33 CLIN 0001 indicates a base period of 6/1/2017 to 9/30/2018 (This equates to 1 year, 3 months and 29 days) and implies a contract start date of June 1, 2017. (This date is prior to the due date for Proposals.)

• Section B.1(a) Non-Personal Services, paragraph 2 states “The period of performance of any contract, which the Government may award under the terms and conditions specified herein, will be 24 months

Base Period (2-year).” Also, Section F Deliveries and Performance, the anticipated period of performance identifies a 24 month Base Period.

Question: Please confirm the following:

• The Base Period is 24 months.

• Contract start date is not June 1, 2017 and the CLINs periods of performance will reflect the appropriate start date based upon contract award.

SECTION B, B.1, & F , PAGE 1 , LINE NUMBER(S) n/a

Response: Yes Base Period is 24 months and upon award the contract will reflect the correct start date.

2. The Pricing Schedule table in Section B.1(c) Pricing Schedule, page 3, differs from the pricing schedule in in the SF-33 CLIN document in that it provides a Fixed Monthly Operating Price for an average daily population of 450 detainees and a Fixed Incremental Unit Price for detainees housed between 451 and 725. Section B..1() also provides a table for Detainee Transportation and Remote

Detention Officer Services.

Question: Please confirm that the Pricing Schedules in Section B.1(c) are the correct schedules to use in formulating pricing submission.

SECTION B, B.1 , PAGE 1, 3-4 , LINE NUMBER(S) n/a

Response: Refer to Section B of Pricing Schedule for Price Proposal submission

3. SF-33 CLIN 0001 through CLIN 0005 are designated for Comprehensive Detention Services.

However, Section B.1(c) Pricing Schedule, refers to the CLINS as follows: Contract Line Item No. 0001

– Detainee Housing; Contract Line Item No. 0001 Fixed Monthly Operating Price and Fixed Incremental

Price; Contract Line Item No. 0002 – Detainee Transportation and Remote Detention Officer Services.

Furthermore, Section J, Attachment #2 refers to CLIN 0001 as transportation for courthouse runs and medical runs for outpatient services; CLIN 0002 as transportation to and from Victorville, CA;

transportation within the District of Southern California; and Stationary remote services for prisoners admitted to local medical facilities.

Question: Please clarify which CLIN’s description is correct.

SECTION B , PAGE 1 , LINE NUMBER(S) n/a

Response: Refer to Section B of Pricing Schedule for Price Proposal submission

4. Section C.5 Line 16 refers to Section E-3 “Contractor’s Failure to Perform Required Services.”

Question: Should the reference be Section E-4 “Contractor’s Failure to Perform Required Services.”

Please advise.

SECTION C.5 , PAGE C13 of 37 , LINE NUMBER(S) n/a

Response: Yes, the reference should be E-4 “Contractor’s Failure to Perform Required Services.”

5. Section C.9 Facility Physical Plant Requirements states that the contract shall maintain full compliance with ACA ALDF Standards.

Question: Please confirm that the facility’s current ACA accreditation, including existing ACA waivers, will be considered to be in full compliance with ACA ALDF for the purposes of this section of the PWS.

SECTION C.9 , PAGE C36 of 37 , LINE NUMBER(S) n/a

Response: Provide the date of current ACA Accreditation and all associated waivers granted in order to achieve and be granted current accreditation. Request vendor to provide responses and approaches to address all waivered conditions and; provide plans, approach or contingency to permanently remedy waivered conditions. All current waivered conditions will be analyzed to determine continued acceptability or request will be made to permanently resolve the waivered issue.

6. Performance Work Statement (PWS) – ADA Compliance.

Question: For existing facilities not being altered, will the facility be considered in compliance with this section of the PWS if the facility complied with a prior ADA standard to the 2010 ADA?

SECTION C.9 , PAGE C37 of 37 , LINE NUMBER(S) n/a

Response: No, existing facilities must be altered to fully comply with the Americans with Disability Act.

7. The solicitation includes two Lists of Attachments for section J: one near the beginning of the solicitation on page 11 of 14 which notes 2 attachments, and one just before the Section J which notes 11 attachments.

Question: Please verify that the list at the beginning of the Section J noting the 11 attachments is correct and complete.

SECTION J , PAGE 1 , LINE NUMBER(S) n/a

Response: Section J has 11 attachments

9. The address shown in L.5 Submission of Proposal does not match the address shown in G.1

Contracting Officer.

Question: Please verify the correct address for proposal submission.

SECTION L , PAGE 5 of 13 , LINE NUMBER(S) n/a

Response: Proposals should be submitted to the address listed in L.5 as instructed

10.The Proposal Content section states that we are to submit four volumes, but instructions are given for only three volumes.

Question: Please confirm that there are only three required volumes.

SECTION L , PAGE 5 of 13 , LINE NUMBER(S) n/a

Response: Three volumes are required.

11.The Business Proposal instructions call for an executed Optional Form 308, but the solicitation includes a Standard Form 33.

Question: Please confirm that the Standard Form 33 is the correct executed form to include with our response.

SECTION L , PAGE 7 of 13 , LINE NUMBER(S) n/a

Response: Standard Form 33 is what executes this Solicitation

12. The Technical Proposal instructions do not include page limitations for all sections. For example, the

Quality Control Plan, Staffing, Compliance, Contract Activation, and Physical Plant sections do not include page limitations.

Question: Please specify the page limitations for all sections, if any.

SECTION L , PAGE 8-11 of 13 , LINE NUMBER(S) n/a

Response: Submissions for plans and documents must not exceed and are limited to 100 pages per plan or document.

13.Section L identifies a requirement for a Project Coordinator resume in the Contract Activation section of the Proposal. Section C.8.A.9.3 Key Personnel identifies a Facility Activation Coordinator and provides minimum requirements for this position.

Question: Please confirm that the Project Coordinator and the Facility Activation Coordinator are the same position and this is the only key personnel resume required for submission.

SECTION L , PAGE 10 of 13 , LINE NUMBER(S) n/a

Response: The Project Coordinator and Facility Activation Coordinator are one in the same person/position and is a key position. A resume for the Project Coordinator/Facility Activation

Coordinator must be submitted for review and approval by the Detention Standards and Compliance

Division (Technical), however; there are four permanent key personnel positions associated with this contract which are “Key” and require submission of a resume and approval by the Detention Standards and Compliance Division (Technical), the are the Warden, Assistant Warden, Chief of Security and

Senior Transportation Officer (Captain/Lieutenant). This requirement remains in effect throughout the life of the contract and as these positions are vacated and filled, each now applicant considered to fill the vacancy must have their resume submitted and be approved by the Detention Standards and Compliance

Division (Technical).

The Project Coordinator/Facility Activation Coordinator position is not permanent and expires once the contract is fully activated and the notice to proceed post activation pre-operation is granted by the

Contracting Officer.

14.Section L.5 requires us to produce a video of the proposed site and buildings for the Physical Plant section of Volume 2-B.

Question: Given the current due date for proposal submissions, producing a video to be submitted with the proposal will be difficult to accomplish. We respectfully request an extension to the proposal due date to allow adequate time to produce the required video.

SECTION L , PAGE 10 of 13 , LINE NUMBER(S) n/a

Response: The contract proposal due date is not extended. However, we will grant an extension on the video submission no later than June 26, 2017

15.Attachment #4 "Standard Operating Procedures for Contractor Background Investigation", states the contractor is required to submit two fingerprint cards for all applicants. However, the current contract does not require this and this requirement has also been removed from other USMS contracts.

Question: Will the Government consider removing this requirement for this contract?

SECTION J, Attachment 4 , PAGE 1 of 3 , LINE NUMBER(S) n/a

Response: Only if the vendor provides an acceptable alternative as to how they will meet the requirement; otherwise, NO