Attachment_3_-_Instructions_to_Offerors.pdf

DJM-16-A32-R-0002

USMS X-RAY REPAIR SERVICE FOR RAPISCAN MODELS 620XR/622XR

INSTRUCTIONS TO OFFERORS

ATTACHMENT 3

Attachment 3 - Instructions, Conditions, and notices to Offerors

Addendum to 52.212-1 (c) - Period for Acceptance of Offers The paragraph is tailored as follows:

“The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for the receipt of offers.”

PROPOSAL PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts: Part I – Price

Proposal, Part II – Past Performance Information, and Part III – Technical Proposal.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If the contracting officer determines that adequate priced competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determined that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness (see FAR 2.101, Data Other than certified cost or pricing data).

A. Submission of Offers

The due date and time for submission of offers is no later than June 24, 2016 at 12:00 noon Eastern

Standard Time.

Proposals shall consist of one (1) original and four (4) copies of the technical, one (1) original and two (2) copies of the price proposal, and one (1) original one (1) copy of the past performance information. Each hard copy proposal shall include a copy of the proposal on a CD-ROM and shall be delivered to the following address:

US Marshals Service Headquarters

Office of Security Contracts, CS-3, 2 nd

Floor

3601 Pennsy Drive

Landover, MD 20785

Attn: Contracting Officer – DJM-16-A32-R-0002

****PROPOSALS MAY NOT BE HAND CARRIED OR HAND DELIVERED****

It is the offeror’s responsibility to ensure that the USMS receives the submission on or before the deadline specified herein. If the proposal is not received by the USMS on or before the deadline, the offeror’s submission will be considered late and will not be accepted (FAR 52.215-1).

Offerors shall notify the USMS contracting officer via e-mail (subject line: DJM-16-A32-R-0002 _

RFP Response) when the proposal has been submitted and provide the method of delivery. The Point of Contact for this requirement is Gabrielle Gunter at osc.procurements@usdoj.gov.

B. Notice to Offerors

1. The Offeror’s proposal shall become the property of the Government and will not be returned. If your proposal contains information that you do not wish disclosed to the public or used by the

Government for any purpose that evaluation of the proposal, such restrictions shall be clearly indicated on each sheet containing such information.

2. Offerors shall not be reimbursed the costs of developing a proposal in response to this Request for

Proposal. Any offer determined to be incomplete may be disqualified from further consideration for award.

3. Formal Communication – Request for Clarification

All requests for clarifications are due on or before June 17, 2016 at 12:00 noon Eastern

Standard Time. All requests must be received in writing via e-mail to osc.procurements@usdoj.gov with subject line: DJM-16-A32-R-0002 _ Request for

Clarification. Responses to questions will be posted on www.fbo.gov. The Government reserves the right not to respond to written requests.

C. Proposal Instructions

1. General Proposal Instructions

The offeror shall clearly label each response and parts appropriately. Each proposal shall use a customary typeface font, no smaller than 12 points, and no less than ½ margins. This applies to charts, graphs, illustrations and attachments.

2. Content of PART 1 – PRICE PROPOSAL

a. Offerors shall fill out the Microsoft Excel spreadsheet provided (Attachment 2). Offerors shall provide all labor, supplies, equipment, and necessary materials to perform all operations in accordance with the PWS. No changes are permitted to the format provided by the

Government.

b. Pricing instructions: See Instructions tab in Attachment 2 provided.

c. Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-

3 shall be returned along with the proposal.

3. Content of PART II – PAST PERFORMANCE

a. The Government requires the Contractor to have satisfactory past performance for work of similar size and scope. Past performance evaluation may consider information provided by the program office, the contracting office, and end users. The Government may use past performance information registered in the Past Performance Retrieval System (PPIRS) and the Federal Awardee Performance Integrity System (FAPIIS). Additionally, the Government reserves the right to utilize all information available at the time of evaluation, e.g., Government audits, information made available through reference checks, and information available through commercial sources.

mailto:osc.procurements@usdoj.gov http://www.fbo.gov/

b. Contractor Performance Assessment Reporting System (CPARS) Update Questionnaires and other offeror provided information related to past performance shall be included. (See

Attachment 5)

c. Past Performance Surveys: Provide at least three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last three years. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. See Past Performance Survey and Guidelines in Attachment 6.

d. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

i. Requirements of the solicitation and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

ii. Evaluation Factors for Award.

4. Content of PART III – Technical Proposal

Factor 1: The Offeror must provide Rapiscan X-ray equipment certified technicians. The vendor shall provide a written statement that all technicians or sub-contractors are or have and maintain an OEM certification for the specific units identified;

Factor 2: The Offeror shall demonstrate their capability to provide a CONUS and OCONUS nationwide footprint.

Factor 3: The Offeror must have the capability to provide a nationwide technical service toll-free telephone number with availability 24 hours per day.

Factor 4: The Contractor shall provide a Quality Control Plan. At a minimum, the Contractor shall discuss:

a. Scheduling and accurate reporting

b. Training of employees and subcontractors

c. Ability to acquire and install parts and software, including original equipment manufacturer (OEM) parts

d. Ability to deliver an x-ray repair response time in a maximum of five (5) business days

D. General Information

1. Evidence of Insurance Coverage – the offeror shall certify upon request that it has the ability to obtain the required insurance coverage. Within 14 days after contract award, the offeror shall submit evidence of proper insurance coverage as required in FAR 52.212-4.

2. Licenses – the offeror shall submit evidence of proper licenses within 14 days after contract award as required in FAR 52.212-4.

FEDERAL HOLIDAYS:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

(end addendum)