SOW.pdf

REQUEST FOR QUOTE

PERSONAL PROPERTY DISPOSAL SERVICES

NORTHERN DISTRICT OF GEORGIA

SOLICITATION #: DJM-15-A44-Q-0009

Northern District of Georgia Personal Property

Statement of Work

1) INTRODUCTION

The purpose of this requirement is to provide disposal services of miscellaneous non-hazardous personal property assets for the United States Marshals Service (USMS), Northern District of Georgia.

2) DEFINITIONS AND TERMS

a) “AS IS, WHERE IS": Property will be sold with no warranty or guarantee whatsoever and purchased exactly as it appears at auction, to include depictions in photographs for any on-line sales. Items will be sold based on their appearance only. "As is" is a disclaimer of warranties or representations. "Where is" denotes that the buyer takes the item as offered for sale as found and must remove it from the point of sale, or in the case of an on-line auction from its advertised location, at the buyer’s expense.

b) ASSET IDENTIFICATION NUMBER (AIN)/ CONSOLIDATED ASSET TRACKING IDENTIFICATION NUMBER (CATS ID#): This is the asset identifier which is given to the asset at the time of seizure. This number will be provided to the contractor by the COR.

c) CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

d) CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government employee who provides technical direction to the contractor. The COR is designated in writing by the CO.

e) FIRM-FIXED PRICE CONTRACT LINE ITEM NUMBERS: The contract Price Schedule contains firm-fixed price line items. Only items identified in the Price Schedule are payable under this contract. The firm-fixed prices are considered payment in full for all labor, profit, overhead, G&A, fringe benefits, reports, logs, postage, printing, photographs, tools, machinery, equipment, supplies, materials, insurance, vehicles, and all other costs associated with performance of the services as specified.

3) FACILITY LOCATION & PERFORMANCE PERIOD

a) All assets are located at 3156 Buford Highway, N.E., Buford, GA 30518.

b) The contractor shall be fully equipped and ready to begin performance within 3 calendar days of the award date.

c) The sale and removal of the assets shall be completed within 120 days of award date.

4) REQUIREMENTS

a) The contractor shall prepare and provide to the USMS a Sales Plan that includes:

i. Advertising and marketing strategy(ies);

ii. Administrative support for collection of sale proceeds and preparation of all documentation;

iii. Internet website traffic and bandwidth capabilities for advertising, preview, and sale periods;

iv. A back-up plan for receiving bids, and notifying prospective bidders should the website become unavailable (e.g. a toll free 1-800 number);

v. Lot list with corresponding CATS ID Item Numbers.

vi. Registration, check out, asset pickup process, to include completion of documentation, and bid deposit collection and refund process.

5) DISPOSAL

a) The COR will provide the contractor an itemized list of all assets to be sold. The itemized list will include a minimum reserve to be met for all assets. Please note that the minimum reserve does not dictate the opening bid amount.

Advertising for Contractor Auctions

a) The contractor is required to advertise for contractor held auctions.

i) The contractor is required to advertise assets for sale prior to the auction.

ii) Contractor SHALL NOT DISCLOSE AIN/CATS ID# in any advertisement.

iii) Advertising shall include preview date and time.

iv) Contractor shall advertise all sales via contractor operated Internet website.

v) Contractor shall send COR the link to their website for additional posting of advertisement on the USMS website.

Sale via Auction

a) All auctions must be open to the public.

b) Auctions must be conducted through an Internet website with applicable security measures to protect against hacking. The contractor shall disclose on its website its backup plan for receiving bids should its website become unavailable.

c) The USMS will provide the contractor with a photograph of each item, multiple photographs where detail of the item warrants. The contractor shall use the photographs provided to post online. A full description of each item, to include model if known, shall also be posted.

d) Viewing days shall be by appointment only. The contractor shall schedule appointments with COR review and approval.

e) The contractor shall post the Buyer’s Guide, sales terms and conditions for USMS auctions, and USMS Forfeited Property Sales Certification on the website where it can be viewed by prospective buyers.

f) The contractor shall conduct all sales in accordance with all applicable Federal, state, and local laws, regulations, and ordinances.

g) The contractor shall not charge public bidders any processing fee, admission fee or any other charges or fees.

h) The contractor shall determine, with COR concurrence, the best method of bid deposit collection.

Forfeited bid deposits shall be given to the USMS at the end of the sale.

i) Items are sold “As Is, Where Is”.

j) The USMS reserves the right to remove any item from an auction at any time prior to sale and reserves the right to reject any and all bids for an item for any reason.

k) The COR will be available to approve/disapprove bids that do not meet the reserve either via e-mail or telephone.

l) Purchasers are required to sign a USMS Forfeited Property Sales Certification.

m) The contractor shall issue a receipt to the purchaser(s) for money received, which will indicate the purchaser's name, selling price, and a name/description of the item. Where possible, items shall be described to avoid identical descriptions.

n) The contractor shall receive and be responsible for all money collected during the auction. The USMS will not be responsible for money that is lost, stolen, received in error, designated as insufficient funds, or misapplied while in the hands of the contractor.

o) The contractor shall coordinate dates and times for pickup of items from storage location with the storage vendor.

p) Payment by winning bidders shall be received in full within five (5) calendar days of the end of the sale/auction process. All assets shall be removed by winning bidders, at their own cost/coordination, within fifteen (15) calendar days of the end of the sale/auction process. If buyer cannot remove asset(s) within fifteen (15) calendar days, payment for storage will be the responsibility of the buyer after the fifteenth calendar day after the end of the sale/auction.

q) The contractor shall submit all gross sales proceeds, in one lump sum, and sales documents to the COR within ten (10) business days of the auction via certified check, cashier’s check, money order or Electronic Funds Transfer (EFT). All gross sales proceeds are property of the USMS and shall not be used by the contractor.

r) By using the itemized lot list provided to the COR, the contractor shall keep record of all finalized sales and send to the COR within five (5) business days of the auction.

s) The contractor shall not charge the USMS any sales fees, commissions, etc., for an asset which is not sold.

t) The following persons shall be prohibited from purchasing property through the U.S. Department of Justice Asset Forfeiture Program and are also, therefore, barred from placing bids to buy such property:

i. U.S. Department of Justice employees, including U.S. Marshals Service employees, as further restricted below;

ii. Employees of the Asset Forfeiture Division, U.S. Marshals Service, and other U.S.

Marshals Service employees directly involved with the Asset Forfeiture Program, and their immediate family members, defined as any persons residing in the same household as the employee, whether or not related by blood or marriage; spouses; parents; parents‐ in‐law; grandparents; siblings; aunts and uncles; first cousins; and all their spouses;

iii. Employees of any state or local governmental agency who, directly or indirectly, perform duties associated with the seizure and forfeiture of property by the U.S. Department of Justice, and/or which participates in the U.S. Department of Justice Equitable Sharing Program;

iv. Contractors, sub‐contractors and the employees of contractors and sub‐contractors of the Asset Forfeiture Division, U.S. Marshals Service, who provide contract/management services for personal and real properties and complex assets;

v. Anyone acting in concert with or on behalf of any of the above persons.

Special circumstances may rebut the presumption, i.e., supersede the above determination, that someone is or is not a prohibited purchaser in one or more of the above categories, as determined by the USMS and the relevant U.S. Attorney’s Office (USAO), with the concurrence of its Ethics Officer, Office of General Counsel.

6) INVOICING

Contractor shall provide an invoice(s) for commission costs associated with the sale of all assets to the USMS COR. The contractor shall submit the invoice to USMS 10 business days after the sale/auction process is complete.

7) INDEMNIFICATION

Contractor indemnifies and holds harmless the Government, including its officers, managers, employees and agents from and against any and all liabilities, claims, damage, fines and penalties and related expenses including legal fees and costs of investigation with respect to any injury incurred by the contractor in performance of this contract.