ETD_Disposal_SOW.pdf

United States Marshals Service ETD Disposal

Statement of Work

Objective:

The United States Marshals Service (USMS) Office of Security Systems (OSS) has a requirement to dispose of 179 Safran Morpho Itemiser III Explosive Trace Detector (ETD) machines. This equipment has exceeded their life expectancy and is currently located in U.S. Courthouses and federally owned or leased facilities within the United States and its Territories.

The select ETD machines are subject to change at the government’s discretion and/or to meet mission requirements. Changes include, but are not limited to, increasing and decreasing unit counts and shall be provided in writing by the USMS to the Contractor.

Scope:

To ensure USMS Itemiser III ETD’s are processed and disposed of properly. This includes the proper disposal of the radioactive nickel 63 source of 10 millicuries (370 MBQ) strength that is fully enclosed within each Itemiser III unit.

Requirements and Qualifications:

The Contractor shall have, at a minimum, the following capabilities:

1. Resources: The Contractor shall have an organization that is capable of providing technicians, to include sub-contractors, who are trained and certified on ETD unit disposals.

2. Shipping: The USMS is responsible for coordinating and funding the ETD shipments to the Contractor’s designated disposal location.

3. Response Time: The Contractor will dispose of the ETD units within 60 business days of receipt. A certificate of disposal from the Contractor to USMS Headquarters Program Office shall be sent within 10 business days after the disposal. These response times shall be met unless otherwise authorized by USMS Contracting Officer (COR).

4. Disposal Service: When a USMS ETD unit is received at the Contractor’s location, the Contractor is responsible for adhering to all Federal, State and local health and safety regulations for the disposal of ETD units. The Contractor shall provide all labor, coordination, storage, destruction and proper disposal of all components including the radioactive source.

5. Security: USMS ETD program and software settings are property of the USMS and shall not be released to any other entities outside of this contract.

Deliverables: The Contractor shall provide the following deliverables and electronically send them to the USMS COR at ETD.OSS@usdoj.gov.

mailto:ETD.OSS@usdoj.gov

United States Marshals Service ETD Disposal

Statement of Work

1. Contractor Point of Contacts: The Contractor shall provide at least one primary and one alternate contractor point of contact with direct contact information to include individual email addresses and direct phone lines with voicemail.

2. Weekly Report: Identify USMS ETD’s that were received including:

a. Date ETD unit received

b. Model number

c. Serial number

3. Certificate of disposal: Provide a certificate of ETD disposal to USMS COR within 10 business days after disposal. Certification shall include:

a. Date ETD unit received

b. Date of disposal

c. Model number

d. Serial number

e. Method of disposal

4. Service Delay Notification (Per Event): Identify in advance of the required response time any possible known delays in disposals. Notify the USMS COR immediately and follow up with written/electronic correspondence within two business days stating the reason for the delay.

5. Invoicing: All invoices shall be submitted electronically via email to ETD.OSS@usdoj.gov. Partial invoices may be submitted to the USMS COR by the 10th day of the following month inclusive of all units disposed of within the prior month. A final invoice shall be submitted once all identified units are disposed of, inclusive of all required documentation as listed below. The Contractor invoices shall include, at a minimum, the following:

a. USMS COR

b. Billing address (2604 Jefferson Davis Hwy., Alexandria, VA 22301);

c. Copy of individual ETD certificate of disposal;

d. Date of invoice submission;

e. Contractor’s tax identification number (TIN);

f. Invoice number;

g. USMS contract number;

h. USMS task order number;

i. Identify CLIN items per the contract; and

j. Total amount due.

mailto:ETD.OSS@usdoj.gov