ETD_Disposal_SOW.doc

DJM-14-A32-Q-0008

STATEMENT OF WORK

The intent of the United States Marshals Service (USMS) Office of Security Systems (OSS) is to dispose of 179 Safran Morpho Itemiser III Explosive Trace Detector (ETD) machines. This equipment has exceeded its life expectancy and is currently located in U.S. Courthouses and federally owned or leased facilities within the 50 states and U.S. Territories.

The select ETD machines are subject to change at the government’s discretion and/or to meet mission requirements. Changes include, but are not limited to, increasing and decreasing unit counts and shall be provided in writing by the USMS to the contractor.

Section I

Description of Services

1.1 Scope:

The Contractor service is to ensure USMS Itemiser III ETD’s are processed and disposed of properly. This includes the proper disposal of the radioactive nickel 63 source of 10 millicuries (370 MBQ) strength that is fully enclosed within each Itemiser III unit. This also includes the proper disposal of all consumable or dopant items received with the units. The contract shall be a firm-fixed price and awarded for one year (subject to availability of USMS funds).

1.2 Resources:

The Contractor shall provide technicians who are trained and certified on ETD unit disposals. The Contractor shall not employ any person to work on this contract that is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the site and its population. All contractor personnel working directly with USMS points of contact (POC) under this contract shall be able to read, speak, and understand the English language. All contractor personnel shall provide personal and company identification at service performance.

1.3 Response Time:

The Contractor shall provide a bi-weekly report identifying when each unit was received (section 1.8). Each ETD unit shall be fully disposed of, to include all hazmat materials, within 6 months of receipt. A certificate of disposal from the contractor to USMS Contracting Officer (COR) shall be sent within 10 business days after each disposal. These response times shall be met unless otherwise authorized by USMS COR.

1.4 Disposal Service:

When a USMS ETD unit is received at the Contractor location, the Contractor is responsible for adhering to all Federal, State and local health and safety regulations for the disposal of ETD units. The Contractor services shall include labor, coordination, storage, destruction and proper disposal of all components including the radioactive source.

1.5 Shipping:

The USMS is responsible for coordinating and funding the ETD shipments to the designated contractor’s disposal location.

1.6 Security:

USMS ETD program and software settings are property of the USMS and shall not be released to any other entities outside of this contract.

1.7 Contractor Point of Contact:

The Contractor shall provide to the USMS COR at least one primary and one alternate contractor point of contact with direct contact information to include individual email addresses and direct phone lines with voicemail.

1.8 Bi-weekly Report:

The Contractor shall identify each USMS ETD received including:

a. Date ETD unit received

b. Model number

c. Serial number

1.9 Certificate of Disposal:

The Contractor shall provide a certificate of ETD disposal to USMS COR within 10 business days after each disposal. Certification shall include:

a. Date ETD unit received

b. Date of disposal

c. Model number

d. Serial number

e. Method of disposal

1.10 Service Delay Notification (Per Event):

The Contractor shall identify in advance of the required response time any possible known delays in disposals. Notify the USMS COR immediately and follow up with written/electronic correspondence within two business days stating the reason for the delay.

1.11 Invoicing:

All invoices shall be submitted electronically. Partial invoices may be submitted to the USMS COR by the 10th day of the following month inclusive of all units disposed of within the prior month. A final invoice shall be submitted once all identified units are disposed of, inclusive of all required documentation as listed below. Contractor invoices shall include, at a minimum, the following:

a. Billing address (USMS COR, Office of Security Systems (OSS) 2604 Jefferson Davis Hwy., Alexandria, VA 22301);

b. Copy of individual ETD certificate of disposal with unit serial number;

c. Date of invoice submission;

d. Contractor’s tax identification number (TIN);

e. Invoice number;

f. USMS contract number;

g. USMS task order number;

h. Total amount due.

1.12 USMS ETD Carrying Cases:

The USMS reserves the right to request the Contractor to return up to 15 individual ETD carrying cases to the USMS upon request. The USMS will provide shipping labels and fund all shipping costs associated with this request.

Section II

Deliverables

Contractor shall provide the following deliverables and electronically send them to the USMS COR.