Houston SPC - DAR SOW.pdf

07/28/2009

File Name: Houston SPC - DAR SOW.doc

STATEMENT OF WORK (SOW)

DIGITAL AUDIO RECORDING (DAR) SITE PREP

Houston SPC Immigration Court 5520 Greens Rd.

Houston, TX 77032

A. General Notes:

1. The General Contractor (GC) shall coordinate all work through EOIR Space and Facilities

Management Staff (SFMS), as the primary point of contact. The Court Administrator (CA), or designee, will facilitate on-site coordination. Only SFMS, through EOIR Contracting Officer, can authorize changes/deviations from drawings and Statement of Work. If the proposed changes/deviations result in contract adjustment(s), only EOIR Contracting Officer can issue such authorization.

2. All work is identified in this scope of work and the attached drawings. Any questions regarding the scope requirements, prior to and during the installation, shall be referred to SFMS. This includes, but is not limited to approvals on changes and/or substitutions.

Access to all spaces assigned to EOIR shall be coordinated through/with the CA or person designated by the CA.

3. All work shall be accomplished 09/11/09/ through 09/14/09 between the hours of 7:30 AM and 4:00 PM.

4. The GC shall comply with the following criminal background security requirement check:

a. Submit a completed fingerprint chart for each individual entering Court space that will work on the project.

b. Submit completed security form SF-85 for each individual entering Court space that will work on the project.

c. Completed forms and fingerprinted cards shall be submitted via FedEx to US

Department of Justice, Executive Office for Immigration Review, attn: Robert (Allen) Ellinger, SFMS, 5107 Leesburg Pike, Suite 2334 Falls Church, VA 22041.

d. SMFS will submit documents to EOIR Office of Security for review and approval.

Estimated time for review, after receipt of aforementioned documents, is 1-3 days.

5. If the contractors’ and subcontractors’ employees, who will work on the project, already hold a clearance granted by DHS or FPS, documentation granting a clearance shall be submitted to SFMS for review in lieu of the requirements identified in item #4 above. The documentation shall identify the employee’s full name, social security number and level of clearance granted. All other employees without clearances, which will be working on the project in EOIR space, must follow requirements of item #4.

6. A favorable review will allow the individual to enter the Court space and perform project work. It should be noted that a credit check WILL NOT be done on any individual.

7. Once favorable reviews are granted, the contractor will be provided access to all Court space necessary to accomplish project work.

File Name: Houston SPC - DAR SOW.doc

B. Construction Notes:

1. EOIR court employees will disconnect and re-connect all equipment such as telephones, computers, and printers; fax machine, recording equipment, etc., within the courtroom and/or the support staff office space, as required for accomplishment of project work.

2. Upon daily completion of any project work, the contractor shall:

• Clean, including but not limited to vacuuming, dusting, etc., the courtroom(s) and all other spaces where project activities took place.

• Place back all furniture, computers and other courtroom equipment into its’ original location.

3. If painting is required where walls required patching, paint walls to match existing. Touch-up painting is not permitted. The walls shall be painted from breakpoint to breakpoint (i.e. corner to corner).

4. Whenever possible, cut existing drywall for the installation of raceways (conduits/circuits) and accessories from the support space side, NOT the courtroom side. This is to avoid disruption to the court due to any patching and painting of the walls that may be required.

5. Cut wood dais floor, dais framing, carpet, walls, dais, etc. as necessary for installations of Kit A, and Kit C and associated conduit/wiring.

6. Install electrical circuits and outlets, as well as phone and data cables and jacks as shown on the drawings.

7. A 100# test pull string shall be installed in each new conduit. A pull string shall also be in each conduit along with the installed communication lines (phone and data). All pull strings shall be clearly labeled at both ends.

8. Supply a new 24-port patch panel and install in the existing EOIR rack. Install the patch panel as close as possible to the top of the existing rack. The patch panels shall be as manufactured by Leviton. Terminate all new data cables in new patch panel.

9. Supply and install plenum rated, Cat. 5e data cables. Total number of data cable pulls/terminations required is 13. Data cables shall be installed as follows:

a. Install 3 cables and terminate in each blue port in Kit A. (9 cables)

b. Install 3 cables and terminate in new 6-port phone and data jack, located where the future EOIR rack will be placed. (3 cables)

c. In courtroom #1, install 1 cables behind the VTC unit. ( cables)

d. Label each end of the termination. Institute a new labeling system/sequence for all new data cables (i.e. D1, D2, D3, etc.), and label each termination. Test each new data circuit and submit a test report.

e. Supply 13 each, 3’-0” patch cords.

10. Supply and install plenum rated, Cat. 5e phone cables. Total number of phone cable pulls/terminations required is 6. Phone cables shall be installed as follows:

a. Install 1 cable and terminate in each orange port in Kit A (3 cables)

b. Install 3 cables and terminate in new 6-port phone and data jack, located where the future EOIR rack will be placed. (3 cables)

c. Terminate one end of each cable on each phone jack and the other end on the existing

110 blocks, located in the ADP Room. Supply and install a new 110 block if additional terminations are needed.

d. Institute a new labeling system/sequence for all new phone cables (i.e. P1, P2, P3, etc.), and label each termination. Test each new phone circuit and submit a test report.

File Name: Houston SPC - DAR SOW.doc

11. All data cables shall have blue jacket and the phone cable shall have a white jacket.

12. GC shall supply and install all Kits A, and Kits C where shown on the drawings.

13. The required kits to be supplied and installed by the GC are as follows:

COURTROOM KIT A KIT C

Courtroom #1 1 each 1 each Courtroom #2 1 each 2 each Courtroom #3 1 each 1 each

TOTALS 3 each 4 each

14. Supplying and installing cables to the XLR and the RCA connectors to KIT A, and KIT C are NOT REQUIRED.

15. The kits specified contain the following components: (Note: all components in Kit A and

Kit C are pre-installed by the supplier):

16. Recommended installation of Kit A and associated conduit:

a. Note: Prior to removal and re-installation of the duress alarm buttons and associated wiring, GC shall notify the CA to isolate the duress alarm system.

b. Remove the duress alarm button and associated wiring from the underside of each bench, as necessary for the removal of the bench, table(s), etc., from the dais.

c. Tip the bench on its side.

d. Contractor shall cut a rectangular section from the bottom shelf of one side of the bench to accommodate access to Kit A. Drill a 2” diameter hole, overlapping the perpendicular cut of the bottom shelf. See photos at the end of SOW.

e. Cut carpet and plywood dais floor. Cut outs shall be sized to accommodate a tight fit/installation of Kit A and associated conduit.

f. Kit A floor box shall be installed to match the bench cutout and allow easy access to the floor box.

g. Cut carpet and plywood dais floor creating two access holes near the wall behind the bench. See photos at the end of the SOW.

h. In the rear of the Wiremold floor box (Kit A), drill 2 holes large enough to accommodate installation of 1” flexible conduits utilizing industry standard

File Name: Houston SPC - DAR SOW.doc connectors. Do not connect the conduit to the box utilizing one of the knockouts already in the back of the box. See photo at the end of SOW.

i. Install 3 conduits from the Wiremold box AF1-KC (Kit A) to above the ceiling behind the bench. Two conduits shall be 1” in diameter, flexible, with a 100# test pull-string. One of the two 1” conduits shall be used for phone and data cables and the other shall remain empty. The 3rd conduit is the power source to the outlet in the Wiremold box. The size of the electrical conduit/raceway shall be as necessary.

Connect the electrical outlets for Kit A to the nearest power source.

j. Following re-installation of the bench, the duress button and wiring shall be re-installed, matching its’ original installation under the bench.

17. Recommended installation of Kit C and associated conduit:

a. Supply and install a ¾” flexible conduit and junction box for the Kit C installations in

Courtroom #1. Extend conduit to approximately 12” above finished ceiling and terminate in a 4”x4” shallow junction box, surface mounted. Install Kit C and a 100# test pull string in each conduit.

18. For each bench, supply and install an ergonomic mouse/keyboard tray, model no.:

SAF2139, as manufactured by Safeco. Substitute product will NOT be accepted. See photo at the end of SOW

19. For each attorney table:

a. Supply an install wire management devices (one for each table) as manufactured by Panduit, model number LD5BL6-A (6-foot long, color: black), or SFMS approved equal.

b. Cut down to size to fit under the table (6” from each end of the table).

c. Attach with wood screws (12” minimum spacing) to the underside of the table, along the edge closest to the bench. Ensure that the screws do not penetrate the table surface.

20. Examples of typical kits/components and installations are shown on subsequent pages.

Kit A: Wiremold floor box with accessories (all components are pre-installed)

Cut holes large enough in the rear of the

Wiremold box to accommodate 1” conduit & standard connector.

Use existing cutout for electrical circuit.

Kit A: Wiremold floor box installation:

Drill a 2” diameter hole

File Name: Houston SPC - DAR SOW.doc

Kit A: Typical access hole in dais framing, at the wall behind the bench.

Existing wall behind the Judge

Kit A: Typical access hole in dais framing, at the wall behind the bench, with 2 each, 1 inch flexible conduits for XLR and RCA, phone and data cabling. The 3rd flexible conduit is for power.

Kit A: Flexible conduit terminations above ceiling. (Typical)

Kit C: Custom wall plate: (all components are pre-installed on stainless steel cover plate)

Front View Rear View

File Name: Houston SPC - DAR SOW.doc

Typical 2” diameter conduit installation for each future EOIR rack placement (install 100#-test pull string in each conduit):

Note: Only 3 conduits shall be installed.

Typical 2” diameter conduit installation above floor, with 100#-test pull string in each

Note: Only 3 conduits shall be installed.

Typical 2” diameter conduit, power and phone/data jack installation above floor

Notes:

• Only 3 conduits shall be installed.

• Phone/Data jacks and electrical outlets are shown for purposes of typical placement only.

Typical Keyboard Tray Installation under Judge’s Bench