DJJ2533-0001_Limited_Sources_-_Modification_to_Extend_the_Term_of_the_Order_BAH_Signed.pdf

Justification to Extend the Term of BPA Call No. DJJ2533-0001 Page 1

U.S. Department of Justice Washington, DC 20530

Limited Sources Justification

1. Identification of the agency and the contracting activity.

This justification is prepared by the United States Department of Justice (Department or DOJ) in accordance with Federal Acquisition Regulation (FAR) 8.405-6. The requiring organization is the Justice Management Division, Finance Staff. The contracting activity is the Justice Management Division, Procurement Services Staff.

2. Nature and/or description of the action being approved.

The Department intends to modify Blanket Purchase Agreement (BPA) Call # DJJ2533-0001 for Financial/Travel Policy, Reporting, Operations and Maintenance Support for the Travel Services Group (TSG) to extend the term of the order for a period of six (6) months. The modification, which will extend the BPA Call expiration date from October 1 2019 to March 31, 2020, will ensure continuity of mission critical services until the new order is awarded.

BPA Call DJJ2533-0001 was awarded to Booz Allen Hamilton on November 18, 2014 using competitive procedures under the General Services Administration Federal Supply Schedule (FSS) program for the award of the Financial Management Assistance Support Services BPAs. The competition included the award of five (5) Calls, including this one. The order is scheduled to expire on September 30, 2019.

A new procurement for Financial Management Assistance Support Services (FMASS II) is underway and the result will be the award of four (4) BPAs and five (5) Call orders to the vendors determined to provide the best value to the government. The six-month extension, estimated at $429,085.65, will allow time to complete the new award.

3. Description of the supplies or services required to meet the agency’s needs, including the estimated value.

The services covered under this call include supporting the Department travel program to include operation and maintenance of Department travel systems, travel policy oversight and travel reporting. It is imperative that these services remain uninterrupted to ensure the continuity of the travel services.

Services include:

Justification to Extend the Term of BPA Call No. DJJ2533-0001 Page 2

Policy

1. Performing gap analysis between existing policies and procedures and external laws and regulations;

2. Creating or updating existing financial management and travel management policies;

3. Conducting analysis on new laws and regulations issued by external stakeholders in order to determine whether existing policies and procedures are impacted;

4. Conducting analysis of the JMD FS TSG programs to determine gaps between existing policies and required policies;

5. Attending meetings that pertain to the Department’s travel and conference policies;

6. Preparing documents to advise the Department-wide Financial Management Council

(FMC), Travel Coordinators, and others on senior-level initiatives, such as travel and conference policies and programs, to include the Department’s Travel Policy initiatives, ETS implementation, and the Travel Card Program.

Reporting

1. Preparing, analyzing, and reviewing various internal and external reports required for travel, and conference policies and programs;

2. Developing data bases, formats, or other vehicles for gathering, tracking and reporting the Department’s conference dates, locations, and costs;

3. Developing various travel and conference reports using the Department’s vendor’s databases.

Training Assisting with conducting training in class rooms, by phone, and by preparing instruction manuals.

Operations and Maintenance The contractor assists in ensuring the Department’s ETS is operating as required by the Department’s ETS contract. This includes performing user acceptance testing for new releases, investigating ETS user issues as they become apparent, and contacting the Assistant Director, Travel Services Group, with operational issues and recommendations for resolution.

Anticipated expenditures during the six-month extension will be approximately $429,085.65.

Approval of this extension will increase the overall total cost of the Call to $5,386,755.51.

4. Authority and supporting rationale including, if applicable, demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

The services obtained through this BPA Call support mission critical operations for which continuity is essential. The statement of work for the solicitation of a new BPA Call is nearing completion and will be one of the five (5) Call orders included in the FMASS II solicitation. The Department must also account for unforeseen events, such as a protest, that could delay the acquisition process or lengthen the transition period.

Justification to Extend the Term of BPA Call No. DJJ2533-0001 Page 3

5. Determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 8.404(d).

The General Services Administration has already determined that the prices under Booz Allen Hamilton’s GSA PSS Contract GS-00F-0008DA are fair and reasonable. To determine best value, prices proposed for the extension period will be compared with prior prices paid under the competitively awarded call order and similar services available from other GSA PSS vendors.

6. Description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

As explained above in section 4 above, the Department in the process of awarding new multi-award FMASS II BPAs. The Department has determined that further market research in support of the extension period would not yield meaningful additional information. For these reasons, the Government does not intend to compete the extension period.

7. Any other facts supporting the justification.

None.

8. Statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

None.

**The Rest of the Page is Intentionally Left Blank**

Justification to Extend the Term of BPA Call No. DJJ2533-0001 Page 4

9. Certifications, Concurrences and Approval

Technical/Requirements Personnel Certification:

I certify that the information contained in this document for which I am responsible is accurate and complete to the best of my knowledge and belief.

Michael Horkan Travel Management Supervisor Travel Services Group

Date

Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Cindy Gold, Contracting Officer Procurement Services Staff Justice Management Division

Date