DJJ2531-0003_Limited_Sources_-_Modification_to_Extend_the_Term_of_the_Order_TT_Signed.pdf

Justification to Extend the Term of BPA Call No. DJJ2531-0003 Page 1

U.S. Department of Justice Washington, DC 20530

Limited Sources Justification

1. Identification of the agency and the contracting activity.

This justification is prepared by the United States Department of Justice (Department or DOJ) in accordance with Federal Acquisition Regulation (FAR) 8.405-6. The requiring organization is the Justice Management Division, Finance Staff. The contracting activity is the Justice Management Division, Procurement Services Staff.

2. Nature and/or description of the action being approved.

The Department intends to modify Blanket Purchase Agreement (BPA) Call # DJJ2531-0003 for Asset Recovery and Compliance Review support to extend the term of the order for a period of six (6) months. The modification, which will extend the BPA Call expiration date from October 1, 2019 to March 31, 2020, will ensure continuity of mission critical services until the follow-on order is awarded.

BPA Call DJJ2531-0003 was awarded to Terathink on September 11, 2015 under the Financial Management Assistance Support Services (FMASS) BPAs using fair opportunity procedures. The order is currently valued at $4.3M and is scheduled to expire on September 30, 2019.

A new procurement for Financial Management Assistance Support Services (FMASS II) is underway and the result will be the award of four (4) BPAs and five (5) Call orders to the vendors determined to provide the best value to the government. The six-month extension will allow time to complete the new award.

3. Description of the supplies or services required to meet the agency’s needs, including the estimated value.

Under the current BPA Call the Contractor provides Compliance Review Support services to the Criminal Division. The Contractor provides assistance with valuating compliance of equitable sharing policies and assists MLARS with establishing strategies and managing evaluations of the Equitable Sharing Program. The Contractor also helps develop recommendations to improve operations and changes to equitable sharing processing practices, identifying and analyzing trends and requests associated with the use of equitable share funds.

The contractor assists MLARS with the following tasks:

Justification to Extend the Term of BPA Call No. DJJ2531-0003 Page 2

1. Evaluate agency and program compliance with equitable sharing policies, procedures and controls.

2. Establish strategies and manage evaluations of the Equitable Sharing Program for efficiencies and effectiveness; subsequently developing recommendations to improve operations.

3. Recommend changes to equitable sharing processing practices in order to promote compliance with statutory and Departmental policies and procedures.

4. Identify and analyzes trends in the equitable sharing program and if persistent or recurring problems are identified, recommend appropriate changes in policies or procedures.

5. Analyze use of equitable share funds in accordance with established guidelines.

6. Conduct individual audits for evaluation work addressing the sharing program as a whole, evaluate compliance processes of State and Local Law Enforcement agencies participating in the Equitable Sharing program under the Equitable Sharing Guidelines including the reporting, eligibility and permitted use requirements contained therein

7. Report findings and offers recommendations on the results of compliance reviews and related reviews and/or special projects as directed

8. Provide information to sharing participants to help individuals evaluate their controls, self-audit procedures and the independent accountant’s performance with respect to sharing program compliance.

Anticipated expenditures during the six-month extension will be approximately $695,960.

Approval of this extension will increase the overall total cost of the Call to $4,978,930.81.

4. Authority and supporting rationale including, if applicable, demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

The services obtained through this BPA Call support mission critical operations for which continuity is essential. The statement of work for the solicitation of a new BPA Call is nearing completion and will be one of the five (5) Call orders included in the FMASS II solicitation. The Department must also account for unforeseen events, such as a protest, that could delay the acquisition process or lengthen the transition period.

5. Determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 8.404(d).

The General Services Administration has already determined that the prices under TeraThink’s GSA PSS Contract GS-00F-340CA are fair and reasonable. To determine best value, prices proposed for the extension period will be compared with prior prices paid

Justification to Extend the Term of BPA Call No. DJJ2531-0003 Page 3 under the competitively awarded call order and similar services available from other GSA PSS vendors.

6. Description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

As explained above in section 4 above, the Department in the process of awarding a new multi-award FMASS II BPAs. The Department has determined that further market research in support of the extension period would not yield meaningful additional information. For these reasons, the Government does not intend to compete the extension period.

7. Any other facts supporting the justification.

None.

8. Statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

None.

Justification to Extend the Term of BPA Call No. DJJ2531-0003 Page 4

9. Certifications, Concurrences and Approval

Technical/Requirements Personnel Certification:

I certify that the information contained in this document for which I am responsible is accurate and complete to the best of my knowledge and belief.

Manuel Gonzalez Deputy Chief, Program Operations Unit Money Laundering & Asset Recovery Section

Date

Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Cindy Gold, Contracting Officer Procurement Services Staff Justice Management Division

Date