DJJ-15-R-EOA02-0258_Grand_Jury_and_deposition_FEDBIZ.doc

SEQ CHAPTER \h \r 1

Executive Office for United States

Attorneys

Acquisitions Staff

Bicentennial Building

600 E Street NW, Suite 5200

ADVANCE \x 252Washington, DC 20530

August 26, 2015 Reference:

Grand Jury and Deposition Court Reporting Services

Subject:

Request for Proposal

Solicitation Number DJJ-15-R-EOA02-0258

District of South Dakota

100% Small Business Set-Aside Dear Offeror:

The Executive Office for United States Attorneys (EOUSA) on behalf of the United States Attorney’s Office, District of South Dakota, invites contractors under the authority of the Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Items and Part 13 Simplified Acquisition Procedures, to submit a proposal for Grand Jury and Deposition Court Reporting Services described in the Statement of Work.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate solicitation will not be issued.

This procurement is a 100% Small Business Set Aside. The NAICS code for this solicitation is 561492. In order to be considered a small business under this NAICS code, your average annual receipts must not exceed $15.0 million.

See Section L of the solicitation for mandatory contents of the proposal. Proposals are due no later than 2:00 PM, Eastern Standard Time on September 15, 2015

Questions may be emailed to Erica Marcotte Erica.Marcotte@usdoj.gov At the Government’s discretion, questions may or may not be answered; questions that are answered may be provided to all prospective offerors. All questions are due by September 2, 2015 and can be submitted by e-mail to Erica Marcotte.

In accordance with FAR 13.106-3(c), if the award value is less than the Simplified Acquisition Threshold (currently $150,000.00), the only automatic notice of award to unsuccessful offerors will be a notification through an electronic commerce method (FedBizOpps.gov).

Proposals submitted in response to this RFP will only be received in the following manner: via email.

It is the offeror’s responsibility, when transmitting its proposal electronically, to ensure the proposal’s timely delivery by transmitting the proposal sufficiently in advance of the time set for receipt of proposals to allow for timely receipt by the agency.

Please be aware that e-mails that are received any time after 2:00 PM, Eastern Standard Time on September 15, 2015will be considered late and not allowed.

All questions are due by September 2, 2015 and can be submitted by e-mail to Erica Marcotte.

PLEASE SEE ATTACHMENT 3 RFQ CHECKLIST. The checklist is to assist that all proposals submitted are complete. Proposals missing documentation will NOT be accepted.

Email Address: Erica.Marcotte@usdoj.gov

Sincerely, Erica Marcotte

Contracting Officer

EOUSA Acquisitions Staff

Table of Contents

Part II—Contract Clauses

Part III—List of Documents, Exhibits, and Other Attachments

Part IV—Representations and Instructions

SECTION B

SUPPLIES/SERVICES AND PRICES

B.1 General

(a) The contractor shall provide Grand Jury and Deposition Court Reporting Services for the United States Attorney’s Office (USAO) in 325 S. First Ave Suite 300, Sioux Falls SD 57104

(b) The ordering period under this order is in a sixty month period. All task orders will follow the direction as provide in 52.216-18 – Ordering (OCT 1995)

(c) The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with firm fixed unit prices.

(d) Multiple awards may result from this solicitation. In addition, an award may be made for both grand jury services only, deposition services. The offeror must propose on all work as specified by the solicitation. Proposals that do not propose on all work will not be accepted.

(e) There will be no Government Furnished Property for the awardee.

(f) The Department of Labor wage rates are applicable if the order or anticipate using more than five (5) employees to provide services under this procurement over the term of the order.

B.2 SEQ CHAPTER \h \r 1Minimum Amount

(a) The USAO will order a minimum amount of $500.00 under this order during the ordering period.

B.3 Pricing

(a) All unit prices are fixed unit prices that include all costs (including, but not limited to: labor, fringe benefits, overhead, delivery fees, G&A, and profit) necessary to provide the Grand Jury and Deposition Court Reporting services required in the solicitation.

(b) SEQ CHAPTER \h \r 1For planning purposes only, the following general information is provided:

1. Historically, the average number of Grand Jury proceedings per year for the USAO has been 12 in each location, 36 total for the year in all locations.

2. Historically, the average maximum number of simultaneous proceedings in any one day for the USAO has been 0.

3. Historically, the average number of depositions per year has been 65

(c) In the event the order is extended through FAR clause 52.217-8 Option to Extend Services, the price proposed for the final ordering period will apply.

(d) The line items indicated below may be ordered on an as needed basis:

SIOX FALL Ordering Period: 09/30/2015-09/29/2016

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the Order Line Item Number (CLIN) based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

SIOUX FALL Ordering Period: 09/30/2016-09/29/2017

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

SIOUX FALL Ordering Period: 09/30/2017-09/29/2018

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

SIOUX FALL Ordering Period: 09/30/2018-09/29/2019

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

SIOUX FALL Ordering Period: 09/30/2019-09/29/2020

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

PIERRE South Dakota

PIERRE, SD Ordering Period: 09/30/2015-09/29/2016

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the Order Line Item Number (CLIN) based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

PIERRE, SD location Ordering Period: 09/30/2016-09/29/2017

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

PIERRE, SD location Ordering Period: 09/30/2016-09/29/2017

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

PIERRE, SD location Ordering Period: 09/30/2018-09/29/2019

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

PIERRE, SD Ordering Period: 09/30/2019-08/29/2020

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

RAPID CITY CLIN

RAPID CITY Ordering Period: 09/30/2015-08/29/2016

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the Contract Line Item Number (CLIN) based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

RAPID CITY Ordering Period: 09/30/2016-08/29/2017

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

RAPID CITY Ordering Period: 09/30/2017-08/29/2018

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

RAPID CITY Ordering Period: 09/30/2018-09/29/2019

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

RAPID CITY Ordering Period: 09/30/2019-09/29/2020

GRAND JURY TRANSCRIPT

DEPOSITION TRANSCRIPT

TRAVEL

TOTAL ESTIMATE FOR ORDERING PERIOD

Do not include asterisks with exceptions or comments on pricing pages- only state the price for the CLIN based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SEQ CHAPTER \h \r 1Work Statement tc "2.1 Scope " \l 2

(a) The Contractor shall provide all labor (including supervision), material, equipment, facilities, and whatever else may be needed to record and transcribe Grand Jury and Deposition testimony, on an "as needed" basis for the USAO specified in Section B in accordance with the terms, conditions, and Statement of Work set forth herein.

(b) The location(s) of the courthouse(s) where Grand Jury proceedings may be required are listed below. In rare instances, services may be required at an alternative location.

Pierre, SD --225 South Pierre Street, Pierre, SD 57501

Rapid City, SD-- 515 Ninth Street, Rapid City, SD 57701

Sioux Falls, SD –400 S. Phillips Ave, RM 124B, Sioux Falls, SD 57104 C.2 Grand Jury Transcripts

(a) Scheduling of Grand Jury: The USAO will notify the Contractor of the requirements for attendance at a Grand Jury no later than one business day before the scheduled session. Each request will set forth the date, place and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptable as may be agreed upon by the USAO and Contractor and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a Grand Jury session is continued for more than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given Grand Jury session. Should the Contractor not be able to provide the same court reporter, it will notify the USAO authorized Point of Contact before the Grand Jury session that another court reporter will be providing the court reporting services.

(b) Original Transcripts. Unless otherwise stated, Grand Jury testimony shall be typed in an original and delivered within the turnaround times as set forth below. All Grand Jury transcripts shall contain (at a minimum) a title page stating the witness's name, Grand Jury date, time of the commencement of the proceeding for that particular witness, name, title and address of the attorney appearing for the Government. The title page should also include the Grand Jury number of the case, i.e., 07 GJ 999, and the name of the Federal Grand Jury that the witness is appearing before. Transcripts may be ordered by the USAO within the following timeframes. Billing rates for these turnaround times are set forth in Section B of this contract.

1. Regular: All regular transcripts will be completed and delivered on or before the 10th business day after the date a witness testifies in the Grand Jury. A regular transcript shall be delivered to the USAO of each witness’s testimony, only when requested by the USAO. Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day after the Contractor receives a request from USAO.

2. Intermediate: All intermediate transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as the proceedings.

3. Daily: All daily Grand Jury transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours. The Contractor may not be notified in advance of the testimony of this requirement.

4. Expedited: All expedited transcripts shall be delivered by 9:00pm on the same day as the proceedings. The Contractor may not be notified in advance of the testimony of this requirement.

5. Condensed Transcripts: All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.

6. Key Word Indexing: The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.

7. Additional Copies of Transcripts: Even though the Government has the right to copy and distribute transcripts acquired under this contract, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.

8. Attendance Fee. The Contractor is entitled to an Attendance Fee as set forth in Section B of this contract. The fee is payable for each hour the Contractor's reporter appears at a scheduled proceeding. The minimum charge for any single day is three (3) hours. Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled proceeding. Proceedings are presently scheduled for 9:00am to 12:00pm and 1:00pm to 5:00pm with a one (1) hour lunch break in between. The Contractor is not paid during this lunch break. These hours are subject to change. The Contractor will generally be asked to report at 9:00am and be dismissed at 5:00pm. A shorter day may be scheduled. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no testimony is taken, and the reporter is required to remain available for testimony later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no testimony is recorded, the Contractor will be paid one (1) cancellation fee or the number of attendance fee the reporter was available, whichever is higher.

9. Cancellation Fee. The Contractor may wish to charge a cancellation fee. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled proceedings. If the USAO does not notify the contractor within the designated time, the contractor may request a cancellation fee.

10. Other Requirements. As follows:

a. A transcript of all witness testimony shall be produced only when the USAO makes a specific request that a transcript be produced. Some witness testimony may never be transcribed. Colloquy will not be transcribed unless the USAO requests it.

b. Each witness' testimony shall be in a separate transcript.

c. If the USAO does not request that a transcript be produced, charging for estimated pages shall NOT be allowed. Only the Attendance fee will be paid.

d. Grand Jury transcripts may not be sold to anyone other than the Government under any circumstances.

11. Delivery: All Grand Jury Transcripts shall be delivered by contractor personnel, messenger service or overnight courier (e.g. Fed Ex). Transcripts must be double wrapped in two opaque layers. The inner envelope must state "Grand Jury Material Enclosed. To be opened by Authorized Personnel ONLY". Unauthorized viewing of this material is a violation of the law. Grand Jury information may be mailed ONLY if it is sent certified or registered.

Grand Jury information shall not be transmitted via the internet, including email, file transfer protocol, or any other means. The electronic transmission of grand jury information is only permitted within and between the USAOs and other DOJ components within the usdoj.gov email domain, and then only to those persons authorized access. If grand jury information is classified, transmissions require classified methods such as secure facsimile or email via a system authorized for classified processing.

12. Grand Jury Travel and Per Diem Reimbursement Restrictions:

The Contractor(s) shall not be entitled to travel, mileage and per diem reimbursements to and from the location for Grand Jury Reporting and hand delivery of Grand Jury transcripts. Exceptions may be made on a case by case basis at the sole discretion of the Contracting Officer’s Representative (COR) or the Contracting Officer and these exceptions will be reimbursed in accordance with the Federal Travel Regulations. Federal Travel Regulations can be found at this address: www.gsa.gov.

13. Certification. Each reporter shall attach his/her official certification to the original transcript so recorded as follows:

CERTIFICATE

(I, We) hereby certify that the foregoing is a true and accurate transcript, to the best of (my, our) skill and ability, from my stenographic notes of this proceeding.

Date

Court Reporter

There shall be no charge for either this certification page or any index page if used.

C.3 Deposition Transcripts

(a) Scheduling of Depositions: The USAO will notify the Contractor of the requirements for attendance at a deposition no later than two business days before the scheduled session. Each request will set forth the date, place and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptance as may be agreed upon by the USAO and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a deposition is continued for more than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given deposition. Should the Contractor not be able to provide the same court reporter, it will notify the USAO before the scheduled session that another court reporter will be providing the court reporting services.

(b) Original Transcripts. Unless otherwise stated, depositions shall be typed in an original and delivered within the turnaround times as set forth below. Transcripts may be ordered by the USAO within the following timeframes. Billing rates for these turnaround times are set forth in Section B of this contract.

1. Regular: All regular transcripts will be completed and delivered on or before the 10th business day after the date a witness testifies in the deposition. A regular transcript shall be delivered to the USAO of each witness’s testimony, only when requested by the USAO. Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day no later than 2:00 p.m. after the Contractor receives a request from USAO.

2. Intermediate: All intermediate transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as the proceedings.

3. Daily: All daily deposition transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours. The Contractor may not be notified in advance of the testimony of this requirement.

4. Expedited: All expedited transcripts shall be delivered by 9:00pm on the same day as the proceedings. The Contractor may not be notified in advance of the testimony of this requirement.

5. Condensed Transcripts: All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.

6. Key Word Indexing: The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.

7. Additional Copies of Transcripts: Even though the Government has the right to copy and distribute transcripts acquired under this contract, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.

8. Attendance Fee. The Contractor is entitled to an Attendance Fee in the amount set forth in Section B of this contract. The minimum charge for any single day is three (3) hours. Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled proceeding. Proceedings are presently scheduled for 8:30 am to12:00pm and 1:00pm to 5:00pm with a one (1) hour lunch break in between. The Contractor is not paid during this lunch break. These hours are subject to change. A shorter day may be scheduled. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no testimony is taken, and the reporter is required to remain available for testimony later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no testimony is recorded, the Contractor will be paid either one (1) cancellation fee or the number of hours attendance fee the reporter was available, whichever is higher. The Contractor shall allow the Government ten (10) working days to request proceedings transcript before assessing an attendance fee.

9. Cancellation Fee. The contractor may wish to charge a cancellation fee. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled proceedings. If the Government does not notify the contractor within the designated time, the contractor may request a cancellation fee.

10. Other Requirements. As follows:

a. A transcript of all witness testimony shall be produced only when the USAO makes a specific request that a transcript be produced. Colloquy outside the presence of the witness will not be transcribed unless requested by the USAO.

b. Each witness' testimony shall be in a separate transcript.

11. Delivery. Deposition transcripts shall be delivered as instructed by the individual Assistant U.S. Attorney. EOUSA File transfer protocol using USAfx or hand delivery, dependent on the AUSA’s discretion.

12. Depositions Travel and Per Diem Reimbursement Restrictions:

For depositions taken at a location outside the 50-mile radius of the U.S. Attorney's Office designated in the Schedule of Items/Prices, the Contractor is entitled to reimbursement for travel and per diem to and from the location at which the deposition is taken in accordance with the Federal Travel Regulations. Federal Travel Regulations can be found at this address: www.gsa.gov.

The following is the address of the USAO where the 50 mile radius applies. The Contractor(s) shall not be reimbursed for travel, mileage and per diem expenses within a 50 mile radius of the USAO address listed below. Exceptions may be made on a case by case basis at the sole discretion of the COR or the Contracting Officer.

US Attorney’s Office, 325 S First Ave, #300, Sioux Falls, SD 57104 US Attorney’s Office , 515 Ninth Street, #201 Rapid City, SD 57701

US Attorney’s Office, 225 South Pierre St, #337 Pierre, SD 57501

13. Certification. Each reporter shall attach his/her official certification to the original transcript so recorded as follows:

CERTIFICATE

I, (NAME OF REPORTER), a Shorthand Reporter and a Notary Public, do hereby certify that the foregoing witness, (NAME OF WITNESS), was duly sworn on the date indicated, and that the foregoing is a true and accurate transcription of my stenographic notes and is a true record of the testimony given by the foregoing witness.

I further certify that I am not employed by or related to any party to this action by blood or marriage and that I am in no way interested in the outcome of this matter.

In witness whereof, I have hereunto set my hand this day of , 20 .

There shall be no charge for either this certification page or any index page if used.

C.4 Recording Requisites tc "2.4 Recording Requisites " \l 2

(a) Recording hereunder shall be taken by reporters qualified in the operation of Steno-type equipment, Real Time recording, Computer Aided Transcription (CAT), Shorthand and/or monitored Multi-Microphone recording systems, and when permitted by the Presiding Official, by Steno mask. At the request of the USAO, recording shall also be taken by videotape. Regardless of the type of equipment used, it is mandatory that there be an accurate read back capability and that a back-up system be utilized. It is also mandatory that tape recording devices shall have a separate monitor head which shall allow the reporter to monitor the recorded tape.

1. Monitored Multi-microphone Recording Systems. The mandatory requirements follow:

· The Contractor's personnel shall operate and monitor the recording equipment at all times.

· The operating personnel shall provide to the USAO, prior to the commencement of each proceeding, a certification that the equipment is turned on and operating.

· The recording equipment utilized shall provide for the instant playback of testimony.

· The equipment shall be capable of recording as many as twenty-three grand jurors together in one room with the prosecutor and the witness.

· The system utilized shall have a back-up system to allow continuous recording of speakers. The Grand Jury hearings shall not be stopped for any reason such as the changing of a tape.

· The tapes shall be of such quality that there shall be no instances of inaudibility because of accents or words used by the speakers.

· The system shall be portable to allow for transportation of tapes to another location when an immediate decision is required by a Federal District Court Judge.

· The recording monitor shall be able to identify speakers.

· A back-up system shall be available so as not to delay the proceedings.

· The equipment utilized shall not pose any safety hazards due to exposed wires, cords, or for any other reason.

2. Steno mask Recording. The mandatory requirements in the event steno mask recording is permitted are as follows:

· The respective systems shall be of such quality as to ensure against error, misinterpretation, or loss of voice.

· The equipment shall contain simultaneous playback, listening, and pre-amplification.

3. Real Time Recording. The steno machine is attached to the computer. As the steno types the strikes/words are translated into English onto the screen.

4. Computer Aided Transcription (CAT). With this type of system, the steno strikes a key which is written onto a disk. The disk is inserted into an attachment to the computer and the information is brought up on the computer screen. A back-up voice tape is made also so that a re-verification can be made of the transcript.

5. Video Recording. The USAO will determine video formatting, DVD, CD or VHS.

(b) The Contractor, or the duly authorized employee, agent, or representative of the Contractor, shall present himself/herself to the person in charge of the proceedings and he/she shall at all times be governed by the instructions of the Presiding Official in matters affecting the composition of the record, adjournment to other times or places, and matters of like character.

(c) Depositions shall be taken by a Contractor-furnished reporter who must be a duly authorized notary for the State or District in which the deposition is held. Reporters are required to comply with Rules 28 and 30 of the Federal Rules of Civil Procedure, and specifically Rule 30(e), which provides in pertinent part as follows:

"If requested by the deponent or a party before completion of the deposition, the deponent shall have 30 days after being notified by the officer that the transcript or recording is available in which to review the transcript or recording and, if there are changes in form or substance, to sign a statement reciting such changes and the reasons given by the deponent for making them. The officer shall indicate in the certificate prescribed by subdivision (f)(1) whether any review was requested and, if so, shall append any changes made by the deponent during the period allowed."

The Contractor must give the Government its copy prior to the witness being presented their testimony. The Government may choose to present the deposition to the witness. In the event further information is desired, the above referenced volume is a part of the United States Code, Title 28 and may be found at any public library.

(d) Everything spoken pertaining to the subject matter of the deposition shall be reported, unless the Presiding Official otherwise directs. No part of any proceedings, of which notes have been taken as required, shall be omitted from the record, unless the Presiding Official so directs.

(e) All notes, records, documentary exhibits, and any other material which is a part of, or relates to, any action recorded by the Contractor shall be the property of the United States and shall be delivered to the ordering office, together with furnished transcript, unless otherwise instructed.

(f) Right to Remove Individual Reporter - It shall be an absolute right of the Government to inform the Contractor through the Contracting Officer of the unacceptability of specific court reporters for Grand Jury or Deposition work. The failure of the Contractor to provide a court reporter other than one designated unacceptable by the Government shall provide a basis for the Government's decision to obtain court reporting services from another source.

C.5 Transcript Format tc "2.5 Transcript Format " \l 2

(a) A separate transcript shall be provided for each witness/deponent. The title page shall show the name of the witness/deponent, Grand Jury date, time of the commencement of the proceeding for that particular witness, docket number, the date of proceedings, the name, title and address of the attorney appearing for the Government, caption of matter, the authority for taking the deposition, etc. and shall be followed by a page of distinctive color indexing the exhibits where applicable.

(b) The paging of the transcripts shall be in a single series by consecutive numbers regardless of the number of days consumed in the hearings, proceeding, etc., and the paging of the transcript in a hearing shall follow consecutively the paging of the last previous hearing in the same case.

(c) Each copy of the transcript furnished the Government shall be bound with covers of good quality, white or colored 140 pound index paper, #1 sulphite paper, heavy weight transparent plastic, or similar material approved by the ordering office. Transcripts shall be punched with three holes at the left side; the upper and lower holes to be two inches from top and bottom of the page, third hole in the center of the resulting interval, and shall be secured with a suitable fastener of permanent nature.

(d) All transcripts shall be typed with black ribbon or reproduced by regular office type duplicating machines on white linen unglazed paper of good quality, #30 white bond paper or similar stock, to be approved by the ordering office. Transcripts shall be typed on paper 8 ½ inches x 11 inches in size, with a ruled margin of 1 3/4 inches at the left side and 3/8 inch at the right side. Typing shall be 10 spaces to the inch, double spaced, and shall not be less than 25 lines to the page exclusive of the line containing the witness name, date of testimony, and page number. The lines of testimony are to be numbered on each page beginning with #1. These numbers will appear just to the left of the left ruled margin. Whenever testimony is continuous, requiring more than one line, the typing shall begin one blank space after the left hand ruled margin and shall continue to the right hand ruled margin, with no blank spaces. The distance between the left hand ruled margin and the right hand ruled margin will be 6 3/8 inches. Therefore, there will be no less than 60 characters per line available. No word should wrap to the next line that would properly fit within the 60 count. Pages necessarily containing less than 25 lines shall be charged and paid for at the full-page rate. No payment will be made for lines in excess of 25 lines to the page. The first line of Q and A's will be indented 5 spaces, then followed by a period and 3 blank spaces. The second line will return to one blank space after the left hand ruled margin. The first line of colloquy will be indented 10 spaces, followed by a period and 3 blank spaces. The second line will return to one blank space after the left hand ruled margin. No extraneous words should be used on the title page or at the beginning of a witness' testimony. No statement that can properly fit on a line should be extended to an additional line. There should be no unnecessary blank lines unless absolutely necessary for readability. The USAO will be the sole judge of this format.

Reduced page transcripts (Condensed Transcripts) shall include four transcript pages in reduced format on a single 8 ½ x 11 inch page.

(e) Exhibits admitted in evidence, identified in a deposition, or in Grand Jury proceedings, when requested by the Government attorney shall be stamped, marked, numbered by the Contractor, and arranged in numerical order, as directed by the individual Assistant U.S. Attorney (AUSA) and shall be annexed to the deposition transcript. The marking shall indicate clearly whether the exhibit is offered by the complainant, protestant, intervener, defendant, respondent, applicant, the ordering office, or other party of record. The numbering of exhibits shall be in a single series of consecutive numbers, regardless of the number of days consumed in the hearing, unless otherwise directed by the Presiding Official. The number of exhibits introduced at a hearing or in a reopened case shall follow consecutively the number on the last previous exhibit introduced by such party. Exhibits shall not be copied into the record nor shall photo static copies of exhibits for inclusion in the record be made by the reporter unless the Presiding Official so directs.

C.6 Availability/Sale of Transcripts tc "2.6 Availability/Sale of Transcripts " \l 2

(a) Recording of proceedings shall be transcribed by the Contractor only when directed by the USAO. In the handling of transcripts, the Contractor shall observe and comply with security requirements stipulated herein. Transcripts will not be made available to the public by the Contractor.

(b) Pursuant to Public Law 92-463, the Government reserves the right to make Grand Jury transcripts available to the public at the actual cost of duplication.

C.7 Reports tc "2.7 Reports " \l 2 The Contractor shall submit immediately, in writing, to the Contracting Officer and the USAO the following reports:

1. Unauthorized Entry. A report on any information coming to his attention concerning unauthorized entry (actual, attempted, or threatened) at his facilities where work for the USAO is performed.

2. Loss, Compromise or Suspected Compromise. A report on any loss, compromise or suspected compromise of transcripts, notes or other related material.

3. Any change of ownership, including stock transfers that affect the control of the corporation.

4. Change of operating or address of the facility.

5. A report of any change during the performance of the contract in location of closed or restricted areas as established, including the creation of any new areas requiring approval of the United States Attorney (USA).

6. A report of any change in the storage capability which would affect the information which the Contractor is required to safeguard.

The Contractor shall also maintain and keep available for review by the USAO a master index of the Grand Jury sessions, including the date, name of Grand Jury, name of case, name of AUSA(s), case number, name of witnesses and pages from those witnesses, and the name of the court reporter.

C.8 Orderstc "3.1 Ordering " \l 2 SEQ CHAPTER \h \r 1(a) The Contracting Officer will provide funding at the Task Order…